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Intake Coordinator Jobs in Virginia (NOW HIRING)

Hampton University

Intake Coordinator

Hampton, VA · On-site

$40K - $56K/yr

The Intake Coordinator provides support and coordination for program participants in VWIEC's Intake process and manages participant data in Salesforce. As a member of Entrepreneurial Readiness Team ...

Summit BHC

$18 - $24.50/hr

Intake Coordinator | Stone River Recovery Center | San Antonio, Texas About the Job: PURPOSE STATEMENT: The Intake Coordinator is responsible for establishing and maintaining a first- impressions ...

Cooley

BIC Intake Specialist

Reston, VA · On-site

$72K - $99K/yr

Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent attention to detail * Strong verbal and written communication skills * Ability to organize ...

Cooley LLP

BIC Intake Specialist

Reston, VA

$72K - $99K/yr

Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent attention to detail * Strong verbal and written communication skills * Ability to organize ...

Cooley

BIC Intake Specialist

Reston, VA

$72K - $99K/yr

Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent attention to detail * Strong verbal and written communication skills * Ability to organize ...

Cooley LLP

BIC Intake Specialist

Reston, VA · On-site

$72K - $99K/yr

Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent attention to detail * Strong verbal and written communication skills * Ability to organize ...

Cooley

BIC Intake Specialist

Reston, VA · On-site

$72K - $99K/yr

Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent attention to detail * Strong verbal and written communication skills * Ability to organize ...

KabaFusion

National Intake Trainer (Acute)

Chesapeake, VA · On-site

$32K - $37K/yr

This will be accomplished with cross functional coordination of pharmacy, intake, sales, nursing, and operations. Frequently required to travel possibly up to 75% of the time by various methods ...

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Intake Coordinator information

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How much do intake coordinator jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for intake coordinator in Virginia is $21.05, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $23.37 per hour, depending on experience, location, and employer.

What does an intake coordinator do?

An intake coordinator manages the registration process of patients or clients as they enter a health care facility for medical services. Your responsibilities as an intake coordinator include gathering patient records, taking medical histories, and obtaining any insurance information from the patient. Qualifications for this job include a high school diploma or GED certificate, computer skills, attention to detail, and previous administrative job experience. Some employers may require you to obtain a bachelor’s degree depending on the duties of the position.

What does an intake coordinator do?

An Intake Coordinator is responsible for managing the initial process of admitting clients or patients into a healthcare or social services facility. They gather and verify necessary information, complete required paperwork, and assess the needs of new clients to ensure they are directed to the appropriate services or departments. Intake Coordinators serve as the first point of contact, often providing information, answering questions, and facilitating communication between clients, families, and staff. Their role is crucial in ensuring a smooth and efficient intake process, contributing to overall client satisfaction and care.

What are the main challenges intake coordinators face when managing high volumes of client referrals?

Intake Coordinators often encounter challenges related to efficiently processing a large number of client referrals while ensuring accuracy and compassion. Balancing administrative duties, timely communication, and thorough documentation can be demanding, particularly during peak periods. Successful coordinators develop strong organizational skills and leverage technology to track cases, prioritize urgent requests, and maintain clear communication with clients and interdisciplinary teams. This role requires adaptability and attention to detail to ensure clients receive appropriate and timely services.

What is the difference between an intake coordinator and a case manager?

An intake coordinator is responsible for initial client assessments, gathering information, and scheduling services, often working at the beginning of a client’s interaction. A case manager oversees ongoing client needs, develops care plans, and coordinates services throughout the case, requiring strong organizational and communication skills. Both roles may require knowledge of case management software and relevant certifications.

What are the key skills and qualifications needed to thrive as an intake coordinator, and why are they important?

To thrive as an Intake Coordinator, you need strong organizational skills, attention to detail, and a background in healthcare administration or social services, often with an associate’s or bachelor’s degree. Familiarity with electronic health record (EHR) systems, scheduling software, and insurance verification tools is typically required. Excellent communication, empathy, and problem-solving abilities help Intake Coordinators effectively interact with patients and staff. These skills are crucial for ensuring accurate patient intake, efficient workflow, and a positive experience for both clients and the organization.
More about Intake Coordinator jobs
What are the most commonly searched types of Intake jobs in Virginia? The most popular types of Intake jobs in Virginia are:
What are popular job titles related to Intake Coordinator jobs in Virginia? For Intake Coordinator jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Intake Coordinator jobs in Virginia look for? The top searched job categories for Intake Coordinator jobs in Virginia are:
What cities in Virginia are hiring for Intake Coordinator jobs? Cities in Virginia with the most Intake Coordinator job openings:
Intake Coordinator jobs near you
Infographic showing various Intake Coordinator job openings in Virginia as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $43,782 per year, or $21 per hour.

Intake Coordinator

Hampton University

Hampton, VA • On-site

$40K - $56K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 2 days ago

Job description

Salary: $40,000.00 - $56,000.00 Semi-Monthly
Location : 200 William R. Harvey Way, Hampton, VA 23668
Job Type: Full-Time
Department: Workforce Development
Opening Date: 07/16/2025
Description
The Intake Coordinator reports directly to the Director of Entrepreneurial Readiness and will be working in the front line of Virginia Workforce Innovation and Entrepreneurship Center (VWIEC) responsible for the coordination and supervision of all program applicants from start to completion of their programs.
**This is a grant-funded position. Continuation of the position is contingent upon the continuation of related grant funding.
The Intake Coordinator provides support and coordination for program participants in VWIEC's Intake process and manages participant data in Salesforce. As a member of Entrepreneurial Readiness Team, he/she will be working under the supervision of the Director of Entrepreneurial Readiness.
The VWIEC Intake process is an integral part of identifying which services can effectively meet the needs of all program participants, and it includes the first step in achieving the mission, vision and goals of the Center. With support from other team members, the Intake Coordinator reviews applications, interviews applicants, requests additional information as needed, and recommends appropriate steps to follow. The Intake Coordinator will serve as the primary contact for the participants. This person will update the Individual Business Pathway Plans (IBPP) and meet with assigned participants to assess the participant's needs and assist with supplying the information needed to create their Business Plans. The Intake Coordinators will work in conjunction with the Directors to assist the participants holistically.
Examples of Duties
  • Assist callers interested in the services at VWIEC to explain Intake process, programs provided, and necessary
    information needed to complete online application.
  • Employ interpersonal skills, cultural competency/sensitivity, tactful language and empathetic interviewing skills to
    build rapport and maintain trust with applicants of varied backgrounds.
  • Communicate with applicants during and after the application completion to meet their needs.
  • Maintain accurate records and documentation of all activities related to applicants' inquiries, phone calls and
    emails for further follow ups.
  • Document all interactions into the database (Salesforce), review/ communicate information with a supervisor and
    the team accordingly, and utilize the computer database system for course completion.
  • Maintain collaborative team relationships with peers and coworker, effectively contribute to the working group's
    achievement of goals, and foster a positive work environment.
  • Facilitate and participate in weekly/bi-weekly meetings and/or conferences to discuss and review complex cases in
    need of future scheduling.
  • Assist with mentoring students on educational and programming opportunities, including academic options,
    conferences, competitions, and about the importance of innovation and entrepreneurial excellence through
    diversity.
  • Notify participant of eligibility and conduct Business Plan Selection meeting to include tutorial of software
    navigation.
  • Conduct a needs assessment to determine training requirements including industry tracks and update VWIEC's
    CRM accordingly.
  • Complete other job duties as assigned or necessary.

Typical Qualifications
  • Experience conducting telephone-based or in-person interviews, data collection and data entry is highly preferred.
  • Ability to handle a high volume of calls and can multi-task across various channels to meet client needs.
  • Manage multiple cases through prioritization; prompt action and attention to detail in documentation and data
    management are required.
  • Critical thinking and problem-solving skills. Ability to use sound judgment in responding to issues and concerns.
  • Intermediate to advanced computer experience (Web-based software programs, typing, and using multiple software
    to complete tasks, ie. CRM)
  • Excellent time management skills (organization, prioritization, multitasking).
  • Demonstrated ability to work independently, prioritizing work and balancing multiple tasks concurrently.
  • Demonstrated accountability for innovation and entrepreneurship outcomes.
  • Motivated, someone who is not afraid to take initiative on tasks that are outside the scope of the role and who has a
    go-getter mentality.
  • The candidate should provide evidence of successfully collaborating with diverse students, faculty, communities, and
    governmental (local, state and federal) agencies.

Supplemental Information
  • High School diploma or GED required, preferably Associate or Bachelor degree and full-time equivalent of two years' administrative or customer service experience.
  • Prior work experience in higher education and/or professional experience, including two years of first-person
    experience in startups or small business.

We offer a complete benefits package to full-time employees and part-time employees who regularly work 20 hours or more per week including health care, dental, vision, retirement, life insurance, short-term disability, long-term disability, legal insurance, accident, critical illness, hospitalization, tuition remission, holidays, vacation, and sick leave.
To learn more details, visit our website:

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