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Intake Associate Jobs in Virginia (NOW HIRING)

Hampton University

Intake Coordinator

Hampton, VA · On-site

$40K - $56K/yr

The Intake Coordinator provides support and coordination for program participants in VWIEC's Intake ... High School diploma or GED required, preferably Associate or Bachelor degree and full-time ...

CGI Inc.

Data Intake Operator

Lebanon, VA · On-site

$14.75 - $19.50/hr

Data Intake Operator Category: Service Desk / End User Services Main location: United States ... Knowledge of data quality, compliance reporting, or operational controls Education Associate degree ...

W3Global Inc.

Associate Attorney

Vienna, VA · On-site

$120K - $150K/yr

An established firm is seeking an Associate Attorney with 2-4 years of collections experience to ... Manage a high-volume collections caseload from intake through resolution. * Handle court ...

Sentara Healthcare

LPN- Intake Coordinator

Woodbridge, VA · On-site

$17.75 - $24.25/hr

For positions that are available as remote work, Sentara Health employs associates in the following states: Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland ...

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Intake Associate information

See Virginia salary details

$13

$25

$39

How much do intake associate jobs pay per hour?

As of Jul 25, 2026, the average hourly pay for intake associate in Virginia is $25.86, according to ZipRecruiter salary data. Most workers in this role earn between $19.52 and $31.92 per hour, depending on experience, location, and employer.

What is an intake associate?

An intake associate is a professional responsible for collecting and organizing client information during the initial contact or assessment phase. They often work in healthcare, social services, or legal settings, using data entry skills and knowledge of confidentiality protocols to ensure accurate and efficient intake processes.

What's a good job for overthinkers?

An Intake Associate role involves reviewing and processing information, which can suit overthinkers who enjoy attention to detail and structured tasks. This job often requires strong organizational skills and the ability to follow procedures, making it suitable for individuals who prefer methodical work environments.

How much does an intake specialist make?

In North Carolina, an intake specialist typically earns between $30,000 and $45,000 annually, depending on experience, location, and employer. Entry-level positions may start lower, while experienced specialists with certifications can earn higher salaries. The role often requires strong communication skills and familiarity with healthcare or social service environments.

What is the difference between Intake Associate vs Medical Secretary?

AspectIntake AssociateMedical Secretary
Required CredentialsHigh school diploma; some roles may prefer healthcare-related certificationsHigh school diploma; medical office administration certification often preferred
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling, initial data entryManaging correspondence, scheduling, medical record management
Common UsagePatient intake, insurance verificationAdministrative support, appointment coordination

While both roles support healthcare operations, Intake Associates focus on patient intake and data collection, whereas Medical Secretaries handle administrative tasks like scheduling and correspondence. Both positions require strong organizational skills and familiarity with medical environments, but their specific duties differ based on patient interaction versus administrative support.

What are Intake Associates?

Intake Associates are professionals primarily responsible for greeting clients, collecting initial information, and ensuring all documentation is complete when individuals seek services from an organization, such as a law firm, healthcare provider, or social service agency. They are often the first point of contact and play a crucial role in assessing client needs, verifying eligibility, and preparing files for further processing. Their work helps ensure a smooth onboarding process and efficient workflow for the team. Strong communication, organizational, and interpersonal skills are essential for success in this role.

What are some common challenges Intake Associates face when managing high volumes of new client cases?

Intake Associates often encounter periods of high demand, where they must efficiently process a large number of new client intakes while maintaining accuracy and professionalism. Balancing thorough data collection with timely responses can be challenging, especially when working with sensitive or urgent cases. Strong organizational skills, attention to detail, and effective communication with both clients and internal teams are essential to navigating these busy periods successfully.

What jobs pay 4000 a week without a degree?

An Intake Associate typically does not earn $4,000 weekly without specialized experience or high-level responsibilities. High-paying roles that can reach this level without a degree often include sales, real estate, or certain skilled trades like commercial driving or technical trades, which rely more on experience, certifications, or licenses than formal education.

What are the key skills and qualifications needed to thrive as an Intake Associate, and why are they important?

To thrive as an Intake Associate, you need strong organizational skills, attention to detail, and experience with client or patient intake processes, often supported by a high school diploma or relevant administrative background. Familiarity with data entry software, customer relationship management (CRM) systems, and electronic records is typically required. Exceptional communication, empathy, and problem-solving abilities help Intake Associates effectively interact with clients and coordinate with team members. These skills are crucial for accurately gathering information, ensuring smooth onboarding, and maintaining high-quality client service.
What are the most commonly searched types of Intake jobs in Virginia? The most popular types of Intake jobs in Virginia are:
Intake Associate jobs near you
Infographic showing various Intake Associate job openings in Virginia as of July 2026, with employment types broken down into 1% As Needed, 70% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $53,788 per year, or $25.9 per hour.
Intake Coordinator

Intake Coordinator

Hampton University

Hampton, VA • On-site

$40K - $56K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 14 days ago

Job description

Salary: $40,000.00 - $56,000.00 Semi-Monthly
Location : 200 William R. Harvey Way, Hampton, VA 23668
Job Type: Full-Time
Department: Workforce Development
Opening Date: 07/16/2025
Description
The Intake Coordinator reports directly to the Director of Entrepreneurial Readiness and will be working in the front line of Virginia Workforce Innovation and Entrepreneurship Center (VWIEC) responsible for the coordination and supervision of all program applicants from start to completion of their programs.
**This is a grant-funded position. Continuation of the position is contingent upon the continuation of related grant funding.
The Intake Coordinator provides support and coordination for program participants in VWIEC's Intake process and manages participant data in Salesforce. As a member of Entrepreneurial Readiness Team, he/she will be working under the supervision of the Director of Entrepreneurial Readiness.
The VWIEC Intake process is an integral part of identifying which services can effectively meet the needs of all program participants, and it includes the first step in achieving the mission, vision and goals of the Center. With support from other team members, the Intake Coordinator reviews applications, interviews applicants, requests additional information as needed, and recommends appropriate steps to follow. The Intake Coordinator will serve as the primary contact for the participants. This person will update the Individual Business Pathway Plans (IBPP) and meet with assigned participants to assess the participant's needs and assist with supplying the information needed to create their Business Plans. The Intake Coordinators will work in conjunction with the Directors to assist the participants holistically.
Examples of Duties
  • Assist callers interested in the services at VWIEC to explain Intake process, programs provided, and necessary
    information needed to complete online application.
  • Employ interpersonal skills, cultural competency/sensitivity, tactful language and empathetic interviewing skills to
    build rapport and maintain trust with applicants of varied backgrounds.
  • Communicate with applicants during and after the application completion to meet their needs.
  • Maintain accurate records and documentation of all activities related to applicants' inquiries, phone calls and
    emails for further follow ups.
  • Document all interactions into the database (Salesforce), review/ communicate information with a supervisor and
    the team accordingly, and utilize the computer database system for course completion.
  • Maintain collaborative team relationships with peers and coworker, effectively contribute to the working group's
    achievement of goals, and foster a positive work environment.
  • Facilitate and participate in weekly/bi-weekly meetings and/or conferences to discuss and review complex cases in
    need of future scheduling.
  • Assist with mentoring students on educational and programming opportunities, including academic options,
    conferences, competitions, and about the importance of innovation and entrepreneurial excellence through
    diversity.
  • Notify participant of eligibility and conduct Business Plan Selection meeting to include tutorial of software
    navigation.
  • Conduct a needs assessment to determine training requirements including industry tracks and update VWIEC's
    CRM accordingly.
  • Complete other job duties as assigned or necessary.

Typical Qualifications
  • Experience conducting telephone-based or in-person interviews, data collection and data entry is highly preferred.
  • Ability to handle a high volume of calls and can multi-task across various channels to meet client needs.
  • Manage multiple cases through prioritization; prompt action and attention to detail in documentation and data
    management are required.
  • Critical thinking and problem-solving skills. Ability to use sound judgment in responding to issues and concerns.
  • Intermediate to advanced computer experience (Web-based software programs, typing, and using multiple software
    to complete tasks, ie. CRM)
  • Excellent time management skills (organization, prioritization, multitasking).
  • Demonstrated ability to work independently, prioritizing work and balancing multiple tasks concurrently.
  • Demonstrated accountability for innovation and entrepreneurship outcomes.
  • Motivated, someone who is not afraid to take initiative on tasks that are outside the scope of the role and who has a
    go-getter mentality.
  • The candidate should provide evidence of successfully collaborating with diverse students, faculty, communities, and
    governmental (local, state and federal) agencies.

Supplemental Information
  • High School diploma or GED required, preferably Associate or Bachelor degree and full-time equivalent of two years' administrative or customer service experience.
  • Prior work experience in higher education and/or professional experience, including two years of first-person
    experience in startups or small business.

We offer a complete benefits package to full-time employees and part-time employees who regularly work 20 hours or more per week including health care, dental, vision, retirement, life insurance, short-term disability, long-term disability, legal insurance, accident, critical illness, hospitalization, tuition remission, holidays, vacation, and sick leave.
To learn more details, visit our website:

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