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Events Assistant Jobs in Virginia (NOW HIRING)

Nascar

Coordinator, Event Operations

Richmond, VA · On-site

Coordinate electrical and rental orders for booked events. * Assist with room setups, event setup, teardown, and venue conversions as needed. * Coordinate security requests and escort arrangements ...

Associa

Assistant Community Manager

Annandale, VA · On-site

$28 - $35/hr

Create and send out weekly mass communications by mail and email to homeowners notifying them of maintenance onsite, HOA guidelines, and community events. * Assist homeowners with monthly payments ...

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Events Assistant information

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$10

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$29

How much do events assistant jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for events assistant in Virginia is $20.42, according to ZipRecruiter salary data. Most workers in this role earn between $16.44 and $23.37 per hour, depending on experience, location, and employer.

What are the most common challenges events assistants face during large-scale events, and how can they effectively manage them?

Events Assistants often encounter challenges such as last-minute changes, tight timelines, and coordinating multiple vendors simultaneously. To manage these effectively, it's important to stay organized with detailed checklists, maintain clear communication with team members, and remain adaptable to shifting priorities. Building strong relationships with vendors and anticipating potential issues can also help ensure smooth event execution. Proactive problem-solving and a calm demeanor are key attributes that help Events Assistants thrive in these dynamic environments.

What is an events assistant?

An events assistant performs the tasks and responsibilities assigned by an event planner or an event hosting team. In this job, your duties could include ordering catering, decorating an event space, testing lighting and microphones, and running general errands to aid the event planner and other members of the team. Depending on the event, you may also work under the supervision of a head planner to schedule appearances by speakers or performers. An events assistant is an entry-level position in the party or event planning industry.

What qualifications do events assistants need?

Events assistants typically need a high school diploma or equivalent, strong organizational and communication skills, and the ability to work in a fast-paced environment. Some roles may require experience with event planning, customer service, or familiarity with event management tools. Certifications such as first aid or customer service training can be beneficial.

What does an events assistant do?

An Events Assistant supports the planning, organization, and execution of events such as conferences, weddings, corporate meetings, and more. Their duties often include coordinating logistics, communicating with vendors and attendees, managing event materials, and handling administrative tasks. They work closely with event managers and other team members to ensure that events run smoothly and meet client expectations. Additionally, Events Assistants may help with setup, registration, and troubleshooting issues during the event.

What is the difference between Events Assistant vs Event Coordinator?

AspectEvents AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in event planningTypically requires experience in event planning; certifications like CMP can be advantageous
Work EnvironmentAssists in event setup, registration, and support tasks; often in office or event venuesOversees entire event planning process; works closely with clients and vendors
Employer & Industry UsageCommon in hospitality, non-profits, corporate eventsUsed across industries for larger or more complex events

While both roles support event execution, the Events Assistant primarily handles logistical support and on-the-ground tasks, whereas the Event Coordinator manages planning, coordination, and client communication. The Events Assistant role is ideal for entry-level individuals seeking to gain experience, while the Event Coordinator position involves more responsibility and planning expertise.

What are the key skills and qualifications needed to thrive as an events assistant, and why are they important?

To thrive as an Events Assistant, you need strong organizational skills, attention to detail, and a background in event planning or hospitality, often supported by a relevant degree or administrative experience. Familiarity with event management software, scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, teamwork, and problem-solving abilities help you adapt to changing circumstances and ensure smooth event execution. These skills are crucial for managing logistics, meeting client expectations, and delivering successful, well-coordinated events.
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Events Assistant jobs near you
Infographic showing various Events Assistant job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,475 per year, or $20.4 per hour.

Boardwalk Art Show & Special Events Internship

Virginia Moca

Virginia Beach, VA • On-site

Other

This job post has expired today. Applications are no longer accepted.

Job description

Salary: $15/hour

POSITION: Boardwalk Art Show & Special Events Internship


TYPE: Part-time Hourly


CLASSIFICATION: Non-exempt


DEPARTMENT: Marketing


REPORTS TO: Director of Marketing & Special Events


SUMMARY: The Boardwalk Art Show & Special Events Internship is a short-term role that supports the Marketing & Special Events team by assisting with a range of creative, strategic, and logistical tasks. This role will support the museums efforts to broaden engagement and deepen connections with audiences both locally and nationally. The intern will also help identify potential opportunities that drive attendance, increase participation, and promote the Virginia MOCA mission in the cultural landscape.


A major project for the summer term will be contributing to the planning, preparation and execution of the Boardwalk Art Show (BWAS), one of the museums signature annual events. The intern will be required to attend all three days of the show, assisting the team as needed.


Outside of BWAS, the intern will collaborate across departments to help plan, promote, and execute various museum programs and events throughout the summer term. Interns will gain an understanding of overall museum operations as they support administrative and organizational needs surrounding events. This role is ideal for someone who has an interest in marketing, event promotion and coordination, as well as an interest in contemporary art.


SCHEDULE:

Hours: 8-20 hours per week

Days: Tuesday to Friday

Time: 10:00 AM5:00 PM

Maximum Hours: 120

Note: This internship could begin as soon as August 2026. Some evening and weekend hours may be requested, including the full weekend of Boardwalk Art Show, October 9-11th.

RESPONSIBILITIES

Event Marketing and Coordination

  • Contribute to the planning, preparation and execution of the Boardwalk Art Show.
  • Assist the Director of the Boardwalk Art Show with various tasks as needed.
  • Help prepare and disseminate promotional materials.
  • Contribute to creating detailed timelines for various deliverables and vendor needs.
  • Support day-of event setup.
  • Help maintain an up-to-date inventory of back-of-house beverages and single use products.
  • Research catering options based on event needs.

Administrative Support

  • Assist with administrative tasks by supporting the marketing team with general administrative duties, such as filing, organizing, or preparing materials for marketing events.
  • Assist with inventory management by tracking and maintaining marketing materials and allocating resources effectively.

SKILLS & ABILITIES

  • Strong interest in marketing, communications, cultural institutions, or data analysis
  • Strong research and analytical skills with attention to detail
  • Excellent written communication and presentation abilities
  • Familiarity with digital marketing platforms (e.g. social media and websites)
  • Proficiency in Microsoft Suite (e.g. PowerPoint, Word, Excel)
  • Ability to assess priorities and manage multiple projects
  • Strong customer service and administrative skills
  • Professional, clear, and effective communication
  • Strong interpersonal skills; collaborative, creative, flexible, and proactive
  • Ability to lift and/or move up to 50 pounds
  • Ability to stand and sit for prolonged periods
  • Ability to maintain continuous physical activity while working safely
  • Valid Virginia Drivers License with a good driving record
  • Background check is required.

Virginia MOCA strives for an inclusive work environment and actively embraces a diversity of people, ideas, talents, and experiences. We highly encourage black, indigenous, people of color, individuals with disabilities, and other historically underrepresented groups to apply.