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Events Assistant Jobs in Virginia (NOW HIRING)

James Madison's Montpelier

Events Assistant

Orange, VA · On-site

WORK OBJECTIVES The Events and Hospitality Coordinator is responsible for executing high-quality events and hospitality services that enhance guest experience and support organizational objectives.

James Madison's Montpelier

Events Assistant

Orange, VA

$15 - $17/hr

WORK OBJECTIVES The Events and Hospitality Coordinator is responsible for executing high-quality events and hospitality services that enhance guest experience and support organizational objectives.

PMMI

Meetings and Events Assistant

Herndon, VA

The Meetings & Events Assistant provides administrative and logistical support for the planning and execution of meetings, conferences, and special events. This position assists with event ...

GEM

Marketing Events Assistant - Entry Level

Virginia Beach, VA · On-site

$41K - $51K/yr

As a Marketing Events Assistant, you'll represent our clients at community events, engage with attendees, support on-site event activities, and help create memorable brand experiences that drive ...

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GIG USA

Entry-Level Event Assistant

Virginia Beach, VA · On-site

$17 - $22/hr

Key Responsibilities * Assist with the setup, execution, and breakdown of promotional events and marketing campaigns * Represent client brands professionally at retail locations, community events ...

MGN Foundation

Entry Level Event Assistant

Bon Air, VA · On-site

$35K - $55K/yr

If you are passionate about making a positive impact through dynamic events and building meaningful connections, this position is ideal for you. As an Event Assistant, you will play a vital role in ...

Vinson Hall

Special Event Assistant- Full Time

Mclean, VA

$16.25 - $20/hr

As a Community Events Assistant, you will be a vital part of this mission infusing energy, creativity, and compassion into the daily lives of our residents. This role offers more than just a job, it ...

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Events Assistant information

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$10

$20

$29

How much do events assistant jobs pay per hour?

As of Jul 3, 2026, the average hourly pay for events assistant in Virginia is $20.42, according to ZipRecruiter salary data. Most workers in this role earn between $16.44 and $23.37 per hour, depending on experience, location, and employer.

What are the most common challenges Events Assistants face during large-scale events, and how can they effectively manage them?

Events Assistants often encounter challenges such as last-minute changes, tight timelines, and coordinating multiple vendors simultaneously. To manage these effectively, it's important to stay organized with detailed checklists, maintain clear communication with team members, and remain adaptable to shifting priorities. Building strong relationships with vendors and anticipating potential issues can also help ensure smooth event execution. Proactive problem-solving and a calm demeanor are key attributes that help Events Assistants thrive in these dynamic environments.

What Is an Events Assistant Job?

An events assistant performs the tasks and responsibilities assigned by an event planner or an event hosting team. In this job, your duties could include ordering catering, decorating an event space, testing lighting and microphones, and running general errands to aid the event planner and other members of the team. Depending on the event, you may also work under the supervision of a head planner to schedule appearances by speakers or performers. An events assistant is an entry-level position in the party or event planning industry.

Is being an Events Assistant a stressful job?

Being an Events Assistant can be stressful due to tight deadlines, managing multiple tasks, and coordinating with vendors and clients. The role often requires strong organizational skills, adaptability, and the ability to handle high-pressure situations, especially during large or complex events.

What is the role of an event assistant?

An event assistant supports the planning and execution of events by coordinating logistics, managing schedules, setting up venues, and assisting with registration and attendee needs. They often work under supervision and may use tools like event management software to ensure smooth operations.

How much do event assistants make in the US?

Event assistants in the US typically earn between $12 and $20 per hour, with an average annual salary around $25,000 to $40,000. Pay can vary based on experience, location, and the complexity of events they support.

What does an Events Assistant do?

An Events Assistant supports the planning, organization, and execution of events such as conferences, weddings, corporate meetings, and more. Their duties often include coordinating logistics, communicating with vendors and attendees, managing event materials, and handling administrative tasks. They work closely with event managers and other team members to ensure that events run smoothly and meet client expectations. Additionally, Events Assistants may help with setup, registration, and troubleshooting issues during the event.

What is the difference between Events Assistant vs Event Coordinator?

AspectEvents AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in event planningTypically requires experience in event planning; certifications like CMP can be advantageous
Work EnvironmentAssists in event setup, registration, and support tasks; often in office or event venuesOversees entire event planning process; works closely with clients and vendors
Employer & Industry UsageCommon in hospitality, non-profits, corporate eventsUsed across industries for larger or more complex events

While both roles support event execution, the Events Assistant primarily handles logistical support and on-the-ground tasks, whereas the Event Coordinator manages planning, coordination, and client communication. The Events Assistant role is ideal for entry-level individuals seeking to gain experience, while the Event Coordinator position involves more responsibility and planning expertise.

What are the key skills and qualifications needed to thrive as an Events Assistant, and why are they important?

To thrive as an Events Assistant, you need strong organizational skills, attention to detail, and a background in event planning or hospitality, often supported by a relevant degree or administrative experience. Familiarity with event management software, scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, teamwork, and problem-solving abilities help you adapt to changing circumstances and ensure smooth event execution. These skills are crucial for managing logistics, meeting client expectations, and delivering successful, well-coordinated events.

What qualifications do event assistants need?

Event assistants typically need a high school diploma or equivalent and strong organizational, communication, and customer service skills. Some roles may require experience with event planning, familiarity with event management software, or the ability to work flexible hours, including evenings and weekends.
More about Events Assistant jobs
What are the most commonly searched types of Events jobs in Virginia? The most popular types of Events jobs in Virginia are:
What are popular job titles related to Events Assistant jobs in Virginia? For Events Assistant jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Events Assistant jobs in Virginia look for? The top searched job categories for Events Assistant jobs in Virginia are:
What cities in Virginia are hiring for Events Assistant jobs? Cities in Virginia with the most Events Assistant job openings:
What are popular job titles related to Events Assistant jobs in VA? For Events Assistant jobs in VA, the most frequently searched job titles are:
Events Assistant jobs near you

Events Assistant

James Madison's Montpelier

Orange, VA • On-site

Full-time

Posted 21 days ago

Job description

WORK OBJECTIVES The Events and Hospitality Coordinator is responsible for executing high-quality events and hospitality services that enhance guest experience and support organizational objectives. This role ensures seamless event operations through exceptional customer service.

DUTIES

Work in coordination and support of all site-wide events, programs, and hospitality as needed.

? Works with the Advancement team in planning, organizing, and staffing events and assists the Office of the President as needed.

? Coordinate with the cleaners as needed during busy times to ensure the Houses are fully cleaned and ready for each arriving group.

? Work closely with Facilities Department to ensure rental/events spaces are cared for and properly cleaned at all times including, but not limited to, the Visitor Center, Lewis Hall, Claude Moore Hall, Village Housing, catering kitchens, lobbies, and classrooms.

? Set up and cleaning of Village Housing as needed.

? Set up any event space as needed.

? Set-up, break down, and serve breakfast, lunch, breaks, receptions and dinner for Seminars and similar programs as needed.

? Practice proper food safety and ServeSafe practices in all food prep and service areas.

? Restock and organize the kitchen with attention to detail.

? Perform light cleaning and trash removal in the classroom and bathrooms when guests are in-house.

? Ensure proper clean-up and tear-down after all events: remove trash, lock buildings after all evening and/or weekend events.

? Make room keys and welcome packets as needed.

? Maintain an organized event and linen supply space and inventory to ensure we are stocked on all needed supplies for each event.

? Work with caterers and suppliers to arrange for food, beverage, and equipment service.

? Help secure vendors for events and programs as needed.

? Other duties as assigned.

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