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Event Planner Assistant Jobs in Virginia (NOW HIRING)

Coptic Orphans

Event Planner

Fairfax, VA · On-site

On-site Event Support: * Assist the campaign manager to lead on-site event operations, including ... event planning. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), as well as ...

Coptic Orphans

Event Planner

Fairfax, VA · On-site

On-site Event Support: * Assist the campaign manager to lead on-site event operations, including ... event planning. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), as well as ...

Peraton

Intelligence Planner

Fort Belvoir, VA · On-site

In this role, you will assist in the development of plans, procedures, and operational products ... Capture, document, and analyze lessons learned from exercises, training events, and operational ...

Peraton

Intelligence Planner

Fort Belvoir, VA · On-site

In this role, you will assist in the development of plans, procedures, and operational products ... Capture, document, and analyze lessons learned from exercises, training events, and operational ...

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How much do event planner assistant jobs pay per hour?

As of Jul 29, 2026, the average hourly pay for event planner assistant in Virginia is $20.42, according to ZipRecruiter salary data. Most workers in this role earn between $16.44 and $23.37 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Event Planner Assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What are Event Planner Assistants?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

What are some common challenges faced by Event Planner Assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What Does an Event Planner Assistant Do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

More about Event Planner Assistant jobs
What are the most commonly searched types of Event Planner jobs in Virginia? The most popular types of Event Planner jobs in Virginia are:
What are popular job titles related to Event Planner Assistant jobs in Virginia? For Event Planner Assistant jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Event Planner Assistant jobs in Virginia look for? The top searched job categories for Event Planner Assistant jobs in Virginia are:
What cities in Virginia are hiring for Event Planner Assistant jobs? Cities in Virginia with the most Event Planner Assistant job openings:
Event Planner Assistant jobs near you
Infographic showing various Event Planner Assistant job openings in Virginia as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $42,475 per year, or $20.4 per hour.

Event Planner

Thomas Jefferson Foundation, Inc.

Charlottesville, VA • On-site

$55K - $60K/yr

Other

Medical, Dental, Vision, Life, Retirement

Re-posted 24 days ago

Job description

Event Planner
About the Thomas Jefferson Foundation
The Thomas Jefferson Foundation has a twofold mission of preservation and education, and was incorporated in 1923 to preserve Monticello, the home of Thomas Jefferson, in Charlottesville, Virginia. Today, the Foundation seeks to bring history forward into national and global dialogues by engaging audiences with Jefferson's world and ideas, and sharing the history of everyone, enslaved and free, who lived and labored at Monticello. Monticello is recognized as a National Historic Landmark, a United Nations World Heritage Site and a Site of Conscience.
Event Planner
Purpose:
Help create unforgettable moments at Monticello – the home of Thomas Jefferson and a UNESCO World Heritage Site. These moments are experiences that connect history, place, and people in meaningful ways. The Thomas Jefferson Foundation is seeking a talented, detail-driven Event Planner to bring extraordinary events to life while advancing our dual-mission of preservation and education.
If you thrive in a collaborative and hands-on environment, enjoy cultivating strong client relationships (with internal and external stakeholders), and excel at executing high-end events with precision and creativity, this role offers a rewarding opportunity!

The Event Planner manages logistics and execution for a portfolio of events at Monticello and will serve as the external client's liaison to the Foundation's events-supporting departments (Gardens & Grounds, Buildings, Transportation, Guest Services, Reservations, etc.) to ensure the event runs smoothly.
**Attendance at Signature events, including The Cabinet Retreat in May and the July 4th naturalization ceremony, are mandatory for all members of the Events team.
Compensation
$55,000 - $60,000
We will look to you to provide:
1. Event Planning and Execution
  • Partner closely with internal stakeholders to understand their event needs, provide expert planning guidance and best practices, and manage events onsite, resolving issues swiftly and professionally.
  • Build a complete working plan for each event, translate working plan into a checklist of services and deadlines for client review and sign-off.
  • Research and address client, donor, or event-specific needs.
  • Source and select appropriate vendors for the event when applicable and manage vendor relationships.
  • Create event ops plan, event layouts, itineraries and other supporting documents and planning tools.
  • Develop client proposals, itineraries, and contracts as necessary.
  • Create and manage collateral materials.
  • Serve as liaison to vendors.
  • Communicate all event plans to relevant TJF departments and collaborate to coordinate event needs such as lawn mowing, rental order deliveries to, guest services staff to assist with event guests, human resources to coordinate volunteers, etc.
  • Direct event load in and set-up including audio-visual, tents, rentals, and catering, ensuring they have the least impact possible on the public visitor experience.
  • Prepare and manage event budgets, ensuring cost-effective solutions while maintaining high-quality standards.
  • Initiate post-event debrief and notes for future events.
2. Business Development and Sales
  • Play a key role in helping manage overall private events rental program in partnership with our exclusive caterer and Special Events Operations Manager.
  • Lead the private event sales process, taking inquiries, conducting site visits with potential clients and creating proposals.
  • Assist in developing venue marketing materials (digital and for print) and website updates with the Marketing department and exclusive caterer.
  • Increase business by understanding which groups visit Charlottesville.
  • Proactively network with local and regional partners.
3. Administration
  • Manage budgets for events in portfolio. Track event expenses and ensure event costs stay within the departmental or client budget.
  • Process vendor invoices for payment and create post-event accounting summary.
  • Manage invoice process for charging external clients. Ensure an accurate Events invoice is prepared by the Foundation's accounting department.
Knowledge, Skills and Abilities:
  • Proven ability to manage multiple projects at any given time.
  • Exceptional communication skills; the ability to exercise a high degree of diplomacy, collaboration, and problem solving.
  • Ability to work in a fast-paced, constantly changing environment.
  • High-level computer skills. Proficient with latest versions of Microsoft Office Suite. Must be able to learn and master event software. Experience with InDesign, Photoshop, Illustrator and web design are preferred but not required.
  • Ability to receive constructive feedback and be flexible with last-minute event changes.
  • Strong organizational and budget management skills.
Physical Demands and Work Considerations:
The Event Planner is responsible for ensuring that supplies are present at events and may have to lift and carry items such as linens, chairs, cases of wine, etc. Monticello is located on a mountain-top and the Event Planner must be able to walk on steep inclines and uneven and rocky terrain. The Event Planner must be available to work some evenings and weekends, and should plan to attend all signature Monticello events, including Founder's Day in April, Cabinet Retreat events in May, and July 4th.
Education:
Bachelor's degree with at least three to five years of progressively responsible professional experience in event, meeting and/or conference planning. Relevant experience may be considered equivalent to the required degree.
We provide the following benefits for our full-time employees:
  • Excellent benefits package (including medical, dental, vision, 401(k) retirement savings plan plus 6% match, life insurance, and more!).
  • Fitness club membership discount.
  • Discount in the Monticello Café, gift shop, and Monticello online catalog.
  • Employee Assistance Program (EAP) – free for employee and dependents.
  • $500 employee referral bonus.
  • Exciting quarterly social events for all employees.
If you believe this opportunity is the right fit for you, we encourage you to apply!

Compensation details: 55000-60000 Yearly Salary


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