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Event Planner Assistant Jobs in Virginia (NOW HIRING)

Coptic Orphans

Event Planner

Fairfax, VA · On-site

On-site Event Support: * Assist the campaign manager to lead on-site event operations, including ... event planning. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), as well as ...

Coptic Orphans

Event Planner

Fairfax, VA · On-site

On-site Event Support: * Assist the campaign manager to lead on-site event operations, including ... event planning. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), as well as ...

Coptic Orphans Support Assn

Event Planner

Fairfax, VA · On-site

On-site Event Support: * Assist the campaign manager to lead on-site event operations, including ... event planning. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), as well as ...

Peraton

Intelligence Planner

Fort Belvoir, VA

In this role, you will assist in the development of plans, procedures, and operational products ... Capture, document, and analyze lessons learned from exercises, training events, and operational ...

Peraton

Intelligence Planner

Fort Belvoir, VA

In this role, you will assist in the development of plans, procedures, and operational products ... Capture, document, and analyze lessons learned from exercises, training events, and operational ...

MGN Foundation

Entry Level Event Assistant

Bon Air, VA · On-site

$35K - $55K/yr

Event Planning & Execution: Assist with organizing and executing live events, ensuring smooth setup, breakdown, and effective attendee management. * Brand Representation: Represent the company at ...

Cvent

Manager, Engineering

Tysons, VA · On-site

This role will have a meaningful impact on Cvent's most strategically important Registration initiatives, including an AI-powered planner assistant, and next-generation event creation experiences.

HHV

Entry Level Event Assistant

Richmond, VA

Responsibilities * Assist marketing executives and event managers with the planning and execution of promotional events and marketing campaigns. * Support event coordination efforts, including ...

New

Marriott

Director of Event Planning

Chantilly, VA

Core area of responsibility is the event planning team, including the Senior Event Managers, Event Managers, Associate Event Managers and Administrative Assistants. Position oversees the ...

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How much do event planner assistant jobs pay per hour?

As of Jul 20, 2026, the average hourly pay for event planner assistant in Virginia is $20.42, according to ZipRecruiter salary data. Most workers in this role earn between $16.44 and $23.37 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Event Planner Assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What are Event Planner Assistants?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

What are some common challenges faced by Event Planner Assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What Does an Event Planner Assistant Do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

More about Event Planner Assistant jobs
What are the most commonly searched types of Event Planner jobs in Virginia? The most popular types of Event Planner jobs in Virginia are:
What are popular job titles related to Event Planner Assistant jobs in Virginia? For Event Planner Assistant jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Event Planner Assistant jobs in Virginia look for? The top searched job categories for Event Planner Assistant jobs in Virginia are:
What cities in Virginia are hiring for Event Planner Assistant jobs? Cities in Virginia with the most Event Planner Assistant job openings:
Event Planner Assistant jobs near you
Infographic showing various Event Planner Assistant job openings in Virginia as of July 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $42,475 per year, or $20.4 per hour.
Event Planner

Event Planner

Coptic Orphans

Fairfax, VA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 27 days ago

Job description

Event Planner

Purpose of the Job

The Event Planner is the primary operational executor of all Coptic Orphans events, working under the direction of the Campaign Manager to plan, coordinate, and deliver fundraising and public relations events of all sizes, including galas, fundraising dinners, 5K runs, and community gatherings. This role translates the Campaign Manager's strategic direction into seamless, well-executed events, managing all logistics, vendor relationships, timelines, and on-site operations from inception through post-event evaluation.

Essential Functions and Responsibilities

Event Coordination:

  • Execute the day-to-day planning and operational delivery of all events under the direction of the Campaign Manager, managing logistics, scheduling, and cross-functional coordination across events of all sizes.
  • Research and identify the best travel and accommodation options for all staff involved in each event, within the approved event budget, and manage detailed itineraries to ensure smooth, timely logistics for all stakeholders.

Budget Tracking:

  • Track and monitor all event expenditures, process invoices, and prepare budget reports for the Campaign Manager, ensuring spending remains within approved financial guidelines.

Vendor and Venue Coordination:

  • Research, evaluate, and coordinate venues and vendors to ensure all services meet organizational standards and budget parameters, as approved by the Campaign Manager. Manage all vendor communications, contracts, and delivery timelines.

Communications Coordination:

  • Coordinate with the Communications team to ensure all event promotional materials, scripts, invitations, and digital content are briefed, produced, and delivered on time in alignment with the event timeline.

On-site Event Support:

  • Assist the campaign manager to lead on-site event operations, including setup, registration, volunteer coordination, and real-time troubleshooting, ensuring a seamless and professional experience for all attendees.

Post-event Evaluation:

  • Collect and compile event feedback from attendees, vendors, and team members, and prepare a structured post-event report for the Campaign Manager covering outcomes, lessons learned, and recommendations for future events.

Knowledge and Skills

  • Bachelor's degree in Communication, English, Public Relations, Business Administration, Marketing, or a related field.
  • 1–3 years of professional experience in event planning.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), as well as Outlook, Teams, and SharePoint.
  • Ability to understand Arabic is required; reading and writing proficiency is a plus.
  • Knowledge of Coptic culture is required.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to work collaboratively in a team environment.
  • Creative problem-solving skills, with the ability to handle stress in a fast-paced environment

Travel Requirements and Working Conditions

  • Domestic travel may reach up to 30% of the time. Occasional international travel is expected.
  • Typical office environment such as walking, sitting, typing, using office equipment, and occasional lifting of boxes or luggage during travel.
  • Working out of official hours and on weekends may be required.

Our Benefits

Coptic Orphans offers a wide range of benefits, including comprehensive medical, dental, and vision coverage, life insurance, optional Short-term and Long-term Disability coverage, access to on-site fitness, an employee assistance program, and paid time off. Employees have the option to participate in a company-sponsored 403(b) retirement plan.


Job Posted by ApplicantPro