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Event Coordination Assistant Jobs in Virginia (NOW HIRING)

GEM

Entry-Level Event Assistant

Fairfax, VA

We're hiring an enthusiastic, people-focused Event Assistant to join our growing team. This ... Hands-on experience in event coordination, marketing, customer engagement, and community outreach

Liberty

Event Coordinator

Lynchburg, VA

The Event Coordinator is responsible for meeting with their customers to assist with logistical planning for events, including creating event layouts, events and adhering to facility safety standards.

Liberty University

Event Coordinator

Lynchburg, VA · On-site

The Event Coordinator is responsible for meeting with their customers to assist with logistical planning for events, including creating event layouts, events and adhering to facility safety standards.

Michaels Stores

Event Coordinator

Danville, VA · On-site

Event Coordination * Plan and coordinate multiple events at once including children's birthday ... Educate customer on Voice of Customer (VOC) survey. * Assist with Omni channel processes, including ...

Michaels Stores

Event Coordinator

Alexandria, VA

Event Coordination * Plan and coordinate multiple events at once including children's birthday ... Educate customer on Voice of Customer (VOC) survey. * Assist with Omni channel processes, including ...

Michaels Stores, Inc.

Event Coordinator

Danville, VA · On-site

Event Coordination * Plan and coordinate multiple events at once including children's birthday ... Educate customer on Voice of Customer (VOC) survey. * Assist with Omni channel processes, including ...

Michaels Stores, Inc.

Event Coordinator

Alexandria, VA · On-site

Event Coordination * Plan and coordinate multiple events at once including children's birthday ... Educate customer on Voice of Customer (VOC) survey. * Assist with Omni channel processes, including ...

Level99 Entertainment

Event Sales Coordinator

Mclean, VA · On-site

$50K - $55K/yr

... * Assist the Event Sales Manager with various tasks, including site tours and regular ... Provide on-site event coordination and support, ensuring all client needs are met. * Maintain up-to ...

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Event Coordination Assistant information

What does an event coordination assistant do?

An Event Coordination Assistant supports event planners and coordinators by helping organize, plan, and execute various types of events such as conferences, weddings, and corporate gatherings. Their responsibilities often include managing schedules, communicating with vendors, handling logistics, preparing materials, and assisting with on-site event setup and breakdown. This role requires strong organizational and communication skills, attention to detail, and the ability to work well under pressure. Event Coordination Assistants are essential in ensuring events run smoothly and efficiently.

What are the key skills and qualifications needed to thrive as an event coordination assistant?

To thrive as an Event Coordination Assistant, you need strong organizational abilities, attention to detail, and basic knowledge of event planning processes, often supported by a relevant associate degree or prior experience. Familiarity with event management software (such as Cvent or Eventbrite), scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving skills help you stand out when supporting clients and collaborating with vendors. These skills ensure seamless event execution, client satisfaction, and the ability to manage unexpected challenges efficiently.

What are some common challenges an event coordination assistant might face when managing multiple events simultaneously?

Event Coordination Assistants often juggle several projects at once, which can lead to challenges such as overlapping deadlines, shifting client priorities, and last-minute changes from vendors or venues. Staying organized with detailed timelines and clear communication is crucial for managing these competing demands. Collaborating closely with team members and using project management tools can help ensure tasks are completed accurately and on schedule, minimizing stress and potential errors.

What is the difference between Event Coordination Assistant vs Event Planner?

AspectEvent Coordination AssistantEvent Planner
CredentialsHigh school diploma or equivalent; certifications like Certified Meeting Professional (CMP) beneficialSimilar credentials; often requires more extensive experience and certifications
Work EnvironmentSupportive role, assisting with logistics and administrative tasksLeading the planning process, client interactions, and overall event management
Employer & Industry UsageEvent planning companies, corporate events, weddings, conferencesEvent planning agencies, corporate clients, large-scale events

The main difference is that an Event Coordination Assistant provides support and handles logistical tasks under supervision, while an Event Planner manages the entire event planning process, including client communication and decision-making. Both roles require similar credentials and work in related environments, but the level of responsibility varies.

What are popular job titles related to Event Coordination Assistant jobs in Virginia?

For Event Coordination Assistant jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Event Coordination Assistant jobs in Virginia look for?

The top searched job categories for Event Coordination Assistant jobs in Virginia are:

What cities in Virginia are hiring for Event Coordination Assistant jobs?

Cities in Virginia with the most Event Coordination Assistant job openings:

Event Coordination Assistant jobs near you

Entry-Level Event Assistant

Fairfax, VA

GEM
See more jobs at GEMexternal

Full-time

Posted 27 days ago

Job description

We're hiring an enthusiastic, people-focused Event Assistant to join our growing team. This entry-level event job is a great opportunity for someone who enjoys working with people, creating positive experiences, and being part of exciting events and community activities.

No previous event experience is required. We provide paid training, hands-on experience, mentorship, and opportunities for career growth. If you're motivated, organized, and enjoy a fast-paced team environment, this could be a great fit for you.

What You'll Do
  • Assist with the planning, preparation, and execution of events and promotional activities
  • Welcome and engage with customers, attendees, and community members
  • Represent our organization in a friendly and professional manner
  • Help coordinate event setup, materials, displays, and activities
  • Provide information about programs, services, and promotional initiatives
  • Support community outreach and customer engagement efforts
  • Assist with event registration, attendee questions, and general event needs
  • Work closely with team members to help ensure successful events and positive experiences
  • Collect customer and attendee feedback and share insights with the team
  • Help maintain organized event materials and supplies
  • Contribute ideas to improve future events and engagement activities
What We Offer
  • Paid training — no previous event experience required
  • Hands-on experience in event coordination, marketing, customer engagement, and community outreach
  • Career advancement and professional development opportunities
  • Leadership coaching and mentorship
  • Supportive, team-oriented work environment
  • Opportunities to develop communication, organization, and leadership skills
  • Performance-based incentives and recognition opportunities
Qualifications

We're looking for motivated, dependable people who enjoy interacting with others and are eager to learn.

  • Strong verbal communication and interpersonal skills
  • Friendly, positive, and professional attitude
  • Comfortable interacting with customers and diverse audiences
  • Organized and detail-oriented
  • Able to work in a fast-paced environment
  • Dependable, motivated, and willing to learn
  • Comfortable working independently and as part of a team
  • High school diploma or equivalent required
  • Experience in events, customer service, retail, hospitality, sales, marketing, or community outreach is a plus but not required
Why Join Our Team?

This is an excellent opportunity to gain real-world experience in event coordination, marketing, customer engagement, promotions, and community outreach while working alongside an experienced team.

Whether you're starting your career, looking for an entry-level opportunity, or exploring a career in events, marketing, public relations, customer success, or community engagement, we'll provide the training and support you need to develop your skills.