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Virtual Event Planner Jobs in Virginia (NOW HIRING)

Prometheus Federal Services

Conference Event Planner

Fairfax, VA · On-site +1

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Lead end-to-end planning and execution of approximately 25 events annually, including virtual and in-person conferences, workshops, and summits. * Serve as the central event coordination point among ...

New

Politico

Events Manager, POLITICO Live

Arlington, VA · On-site

Lead smart and repeatable event logistics and planning across events that can be tailored and/or ... and virtual events for the organization * Collaborate with key stakeholders to understand ...

ICF

Event Marketing Specialist

Reston, VA

What you will do: * Plan and execute virtual and in-person events, including tradeshows ... Manage event execution from planning through post-event follow-up, including timelines, budgets ...

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All JobsEvent Planner JobsVirtual Event Planner JobsVirtual Event Planner Jobs in Virginia

Virtual Event Planner information

See Virginia salary details

$13

$30

$43

How much do virtual event planner jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for virtual event planner in Virginia is $30.19, according to ZipRecruiter salary data. Most workers in this role earn between $23.85 and $35.05 per hour, depending on experience, location, and employer.

What is the difference between Virtual Event Planner vs Event Coordinator?

AspectVirtual Event PlannerEvent Coordinator
CredentialsOften requires event planning certifications or relevant experienceMay have similar certifications but less specialized
Work EnvironmentPrimarily remote, online platforms, digital toolsOn-site or hybrid event locations, in-person coordination
Industry UsageUsed across corporate, social, and nonprofit sectors for virtual eventsUsed for both in-person and virtual events, often in the same industries
Search & Comparison IntentHigh overlap in skills and job functions, often compared by job seekers

While both roles involve planning and coordinating events, Virtual Event Planners focus on online and remote event execution, utilizing digital tools and platforms. Event Coordinators often handle in-person events but may also work on hybrid or virtual events. The main difference lies in the work environment and the specific skills required for virtual versus in-person event management.

What does a virtual event planner do?

As a virtual event planner, your duties focus on helping clients plan meetings, events, or celebrations. This is a remote position in which your responsibilities depend on the type of events you plan and the needs of each client. You provide an initial online consultation with clients to determine their needs and budget. You then design the party, wedding, meeting, or celebration, and coordinate with vendors to provide services. You also handle schedule planning. Some virtual event planners work online but go to the venue during the event, while others work solely online.

What are some common challenges virtual event planners face when coordinating online events, and how can they be addressed?

Virtual Event Planners often encounter challenges such as technical difficulties, attendee engagement, and coordinating with remote teams. To address these, it’s important to have contingency plans for tech issues, ensure all platforms are tested in advance, and use interactive tools (like polls or breakout rooms) to boost engagement. Regular communication with clients, speakers, and vendors is crucial for smooth collaboration, and staying organized with project management software can help keep everyone aligned. Being proactive and adaptable is key to overcoming these challenges and delivering successful virtual events.

Can you be a remote virtual event planner?

Yes, virtual event planners can work remotely, coordinating online events such as webinars, conferences, and meetings. They often use digital tools like event management software, video conferencing platforms, and project management apps to plan and execute events from any location.

What are the key skills and qualifications needed to thrive as a virtual event planner, and why are they important?

To thrive as a Virtual Event Planner, you need strong organizational skills, attention to detail, and experience in event coordination, often supported by a background in hospitality, marketing, or communications. Familiarity with virtual event platforms (such as Zoom, Hopin, or Webex), project management tools, and certification in event planning (like CMP or CSEP) is highly valuable. Excellent communication, problem-solving abilities, and adaptability help you manage client needs and troubleshoot issues in real time. These skills ensure seamless event execution, high attendee engagement, and client satisfaction in a dynamic virtual environment.

How much do virtual event planners make?

Virtual event planners typically earn between $40,000 and $70,000 annually, depending on experience, location, and the complexity of events managed. Experienced planners with certifications and strong technical skills can earn higher salaries, especially when working for larger organizations or as freelancers. Compensation may also include bonuses or project-based fees for specific events.

What does a virtual event planner do?

A Virtual Event Planner is responsible for organizing, coordinating, and managing online events such as webinars, conferences, workshops, and meetings. They handle tasks such as selecting digital platforms, managing event registration, coordinating speakers, creating event schedules, and ensuring smooth technical execution. Virtual Event Planners also oversee attendee engagement and troubleshoot any issues that arise during the event to provide a seamless experience for all participants.
More about Virtual Event Planner jobs

What are the most commonly searched types of Event Planner jobs in Virginia?

The most popular types of Event Planner jobs in Virginia are:

What are popular job titles related to Virtual Event Planner jobs in Virginia?

For Virtual Event Planner jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Virtual Event Planner jobs in Virginia look for?

The top searched job categories for Virtual Event Planner jobs in Virginia are:

What cities in Virginia are hiring for Virtual Event Planner jobs?

Cities in Virginia with the most Virtual Event Planner job openings:

Virtual Event Planner jobs near you
Infographic showing various Virtual Event Planner job openings in Virginia as of August 2026, with employment types broken down into 1% Internship, 1% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $62,792 per year, or $30.2 per hour.

Conference Event Planner

Prometheus Federal Services

Fairfax, VA • On-site, Remote

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 2 days ago

New

Job description

Position Summary
Prometheus Federal Services (PFS) is a trusted partner of federal health agencies. We are exploring the addition of an experienced Conference Event Planner to support the planning, coordination, workshops, meetings, and stakeholder engagement events for the Department of Veterans Affairs (VA). The Conference Event Planner serves as the primary point of coordination with government clients, program teams, facilitators, vendors, and key stakeholders to ensure successful delivery of both virtual and in-person events. This role is responsible for managing event timelines, coordinating resources, overseeing logistical requirements, and ensuring all activities align with project objectives and federal guidelines.
The ideal candidate is a highly organized professional with demonstrated experience planning and executing complex events in a federal or public sector environment, along with project management, communication, and stakeholder engagement skills, and the ability to manage multiple priorities while delivering high-quality event experiences.
Essential Functions
Reasonable Accommodations Statement
To succeed in this job, an individual must be able to satisfactorily perform each essential duty. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
Essential Duties and Responsibilities
  • Lead end-to-end planning and execution of approximately 25 events annually, including virtual and in-person conferences, workshops, and summits.
  • Serve as the central event coordination point among key stakeholders, advisory groups, facilitators, vendors, and other federal stakeholders.
  • Develop and manage comprehensive event execution timelines, logistics plan agendas, registration materials, and run-of-show documentation to ensure seamless delivery.
  • Coordinate complex event logistics, including venue/site requirements, breakout sessions, participant engagement activities, onsite support, travel coordination, and contingency planning.
  • Manage attendee registration and participant communications, ensuring stakeholders receive timely, accurate information throughout the event lifecycle.
  • Coordinate vendor and technology requirements, including collaboration with VA OIT and technology support teams for conference applications and virtual/hybrid event platforms.
  • Facilitate pre-event readiness activities and provide real-time execution support to proactively identify, mitigate, and resolve logistical, scheduling, technology, and participant issues.
  • Ensure event planning, materials, and execution comply with applicable VA policies, Section 508 accessibility requirements, and federal standards.
  • Lead post-event evaluation and continuous improvement activities, collecting stakeholder feedback, assessing event effectiveness, documenting lessons learned, and recommending improvements for future events.
  • Apply public health expertise and understanding of the VA/VHA environment to ensure events effectively support OSP Strategic Sprint objectives, Veteran-focused priorities, and multidisciplinary stakeholder engagement; the PWS specifically calls for Conference Event Planner resources with expert public health experience.

Minimum Qualifications
  • Bachelor's degree (BA/BS) from an accredited college or university.
  • Minimum of six (6) years of experience planning and managing conferences, meetings, trade shows, workshops, training events, or other large-scale professional events.
  • Demonstrated experience coordinating all phases of event planning and execution, including logistics, registration, scheduling, vendor management, and onsite event support.
  • Experience evaluating venues and managing site selection, facility requirements, and event logistics.
  • Experience developing event-related materials, including agendas, schedules, registration content, programs, and participant communications.
  • Experience planning and delivering virtual, in-person, and hybrid events using web conferencing and event technology platforms.
  • Demonstrated ability to coordinate and collaborate with multiple stakeholders, including clients, project teams, vendors, facilitators, and external partners.
  • Working knowledge of accessibility standards and requirements applicable to digital content and event materials.
  • Proven ability to manage multiple concurrent events and priorities while maintaining a high level of accuracy and quality.
  • Strong organizational, project management, written communication, and verbal communication skills.
  • Proficiency with Microsoft Office Suite and event management technologies.
  • Authorized to work in the U.S. indefinitely without sponsorship.
  • Ability to obtain and maintain a VA Tier 1 / Low Risk background investigation.

Preferred Qualification
  • Experience supporting VA, VHA, or other federal health program offices
  • Familiarity with Veteran suicide prevention, behavioral health, or related public health programming, and the sensitivity this subject matter requires
  • Experience coordinating with key stakeholders on event technology and conference applications
  • Certified Meeting Professional (CMP) or comparable event management credential
  • Experience with advisory group or multidisciplinary stakeholder coordination in a healthcare setting

Compensation & Benefits
PFS offers a benefits package that may include health, dental, and vision coverage; flexible spending accounts; disability and life insurance; a retirement plan; paid time off; and other programs to support employees and their families. Learn more about PFS Benefits.
The posted salary range is the company's good-faith estimate for this role. PFS benefits and compensation are determined by various factors, including, but not limited to, location; the individual's particular combination of education, knowledge, skills, competencies, and experience; as well as contract and organizational requirements.
Salary Range $70,000 - $85,000
Equal Employment Opportunity
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, parental status, national origin, age, disability, genetic information, political affiliation, military service, or other status protected by law.
Accommodations
PFS is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application or interview process, please contact us at recruiting@pfs.us. Reasonable accommodations are available to ensure applicants with disabilities have equal access to the hiring process, in accordance with the Americans with Disabilities Act (ADA) and applicable laws.
Workplace Health, Safety, and Compliance
This position may be subject to client-specific or government-mandated vaccination, health, or safety requirements, which may change over time.
Texting Privacy Policy and Information:
  • Message type: Informational; you will receive text messages regarding your application and potentially regarding interview scheduling.
  • No mobile information will be shared with third parties/affiliates for marketing/promotional purposes.
  • Message frequency will vary depending on the application process.
  • Msg & data rates may apply.
  • Opt out at any time by texting "stop".

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