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Event Software Jobs in Virginia (NOW HIRING)

RMC Events

Richmond - Part Time Event Staff

Richmond, VA · On-site

$15/hr

All employees are required to possess a fundamental proficiency in technology, such as using email, navigating scheduling software, and effectively utilizing tools like Zoom and MS Teams. RMC Events ...

NOVA Parks

Event Supervisor

Leesburg, VA · On-site

$16.50/hr

The Event Supervisor will supervise weddings and events. Work days are typically Fridays, Saturdays ... Working knowledge of personal computers and various software applications. * Ability to perform ...

RMC Events

Richmond - Part Time Event Staff

Richmond, VA · On-site

$15/hr

All employees are required to possess a fundamental proficiency in technology, such as using email, navigating scheduling software, and effectively utilizing tools like Zoom and MS Teams. RMC Events ...

NOVA Parks

Event Supervisor

Leesburg, VA · On-site

The Event Supervisor will supervise weddings and events. Work days are typically Fridays, Saturdays ... Working knowledge of personal computers and various software applications. * Ability to perform ...

NOVA Parks

Event Supervisor

Leesburg, VA

$16.50/hr

The Event Supervisor will supervise weddings and events. Work days are typically Fridays, Saturdays ... Working knowledge of personal computers and various software applications. * Ability to perform ...

Amicis Global

Events Coordinator

Falls Church, VA · On-site

You will use the Accruent Event Management System (EMS) software to coordinate event planning, resource management, and reporting. You will use Microsoft Outlook and Microsoft Office applications to ...

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Event Software information

What are the key skills and qualifications needed to thrive as an Event Software Specialist, and why are they important?

To thrive as an Event Software Specialist, you need expertise in event management processes, strong IT skills, and a relevant degree or experience in software support. Familiarity with popular event management platforms (like Cvent or Eventbrite), CRM systems, and troubleshooting methodologies is often necessary. Exceptional communication, problem-solving abilities, and customer service orientation help specialists effectively support event organizers and attendees. These skills ensure smooth event operations, high user satisfaction, and quick resolution of technical issues.

What is event software?

Event software refers to digital tools or platforms designed to help plan, manage, and execute events such as conferences, meetings, trade shows, or virtual gatherings. These solutions often provide features like online registration, ticketing, scheduling, attendee engagement, analytics, and virtual event hosting. By automating many tasks and centralizing information, event software streamlines the event planning process and enhances the attendee experience. It can be used by event organizers, venues, or businesses to improve efficiency and track event success.

What's a better word for event?

For an event software professional, a better word for 'event' could be 'gathering,' 'function,' 'session,' or 'program,' depending on the context. Using precise terms can improve communication and clarity when planning or managing various types of gatherings or activities. Familiarity with related concepts like scheduling tools and attendee management is also beneficial in this role.

What are the 7 types of events?

Event software professionals often categorize events into seven main types: corporate events, conferences, trade shows, social events, festivals, webinars, and workshops. Each type requires different planning, tools, and features within event management software to ensure successful execution.

How does an Event Software Specialist typically collaborate with event planners and other teams during the planning process?

Event Software Specialists work closely with event planners, marketing teams, and technical staff to ensure seamless integration and operation of event management platforms. They are often responsible for customizing software to meet specific event needs, providing training for users, and troubleshooting technical issues as they arise. Regular communication with stakeholders is essential to gather requirements and provide updates, making collaboration and adaptability key aspects of the role. This teamwork helps deliver successful events and ensures that the technology supports all event objectives.

What is the correct meaning of event?

In the context of event software, an event refers to a scheduled gathering, activity, or occurrence that is organized and managed through digital tools. Event software helps plan, coordinate, and execute these events, often involving features like registration, scheduling, and attendee management.

What is the difference between Event Software vs Event Coordinator?

AspectEvent SoftwareEvent Coordinator
CredentialsNone required, often familiarity with software toolsEvent planning certifications or experience
Work EnvironmentOffice-based, software training, remote optionsOn-site event venues, client meetings
Industry UsageUsed across event planning, marketing, hospitalityDirectly manages event execution
Primary FocusManaging event logistics through softwarePlanning and coordinating events manually

Event Software and Event Coordinators work closely in the event industry. While Event Software involves using digital tools to streamline planning and management, Event Coordinators handle the hands-on organization of events. Both roles are essential, with software supporting the coordinator's tasks to ensure successful event execution.

What is the definition of an event?

An event in the context of event software refers to a planned gathering or occurrence, such as conferences, concerts, or meetings, that requires coordination and management. Event software helps organize, schedule, and facilitate these activities, often involving tools for registration, ticketing, and communication.
What are popular job titles related to Event Software jobs in Virginia? For Event Software jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Event Software jobs in Virginia look for? The top searched job categories for Event Software jobs in Virginia are:
What cities in Virginia are hiring for Event Software jobs? Cities in Virginia with the most Event Software job openings:
Event Software jobs near you
Event Planner

Event Planner

Thomas Jefferson's Monticello

Charlottesville, VA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 5 days ago

Job description

About the Thomas Jefferson Foundation
The Thomas Jefferson Foundation has a twofold mission of preservation and education, and was incorporated in 1923 to preserve Monticello, the home of Thomas Jefferson, in Charlottesville, Virginia. Today, the Foundation seeks to bring history forward into national and global dialogues by engaging audiences with Jefferson's world and ideas, and sharing the history of everyone, enslaved and free, who lived and labored at Monticello. Monticello is recognized as a National Historic Landmark, a United Nations World Heritage Site and a Site of Conscience.
Event Planner
Purpose:
Help create unforgettable moments at Monticello - the home of Thomas Jefferson and a UNESCO World Heritage Site. These moments are experiences that connect history, place, and people in meaningful ways. The Thomas Jefferson Foundation is seeking a talented, detail-driven Event Planner to bring extraordinary events to life while advancing our dual-mission of preservation and education.
If you thrive in a collaborative and hands-on environment, enjoy cultivating strong client relationships (with internal and external stakeholders), and excel at executing high-end events with precision and creativity, this role offers a rewarding opportunity!
The Event Planner manages logistics and execution for a portfolio of events at Monticello and will serve as the external client's liaison to the Foundation's events-supporting departments (Gardens & Grounds, Buildings, Transportation, Guest Services, Reservations, etc.) to ensure the event runs smoothly.
Attendance at Signature events, including The Cabinet Retreat in May and the July 4th naturalization ceremony, are mandatory for all members of the Events team.
We will look to you to provide:
1. Event Planning and Execution
  • Partner closely with internal stakeholders to understand their event needs, provide expert planning guidance and best practices, and manage events onsite, resolving issues swiftly and professionally.
  • Build a complete working plan for each event, translate working plan into a checklist of services and deadlines for client review and sign-off.
  • Research and address client, donor, or event-specific needs.
  • Source and select appropriate vendors for the event when applicable and manage vendor relationships.
  • Create event ops plan, event layouts, itineraries and other supporting documents and planning tools.
  • Develop client proposals, itineraries, and contracts as necessary.
  • Create and manage collateral materials.
  • Serve as liaison to vendors.
  • Communicate all event plans to relevant TJF departments and collaborate to coordinate event needs such as lawn mowing, rental order deliveries to, guest services staff to assist with event guests, human resources to coordinate volunteers, etc.
  • Direct event load in and set-up including audio-visual, tents, rentals, and catering, ensuring they have the least impact possible on the public visitor experience.
  • Prepare and manage event budgets, ensuring cost-effective solutions while maintaining high-quality standards.
  • Initiate post-event debrief and notes for future events.

2. Business Development and Sales
  • Play a key role in helping manage overall private events rental program in partnership with our exclusive caterer and Special Events Operations Manager.
  • Lead the private event sales process, taking inquiries, conducting site visits with potential clients and creating proposals.
  • Assist in developing venue marketing materials (digital and for print) and website updates with the Marketing department and exclusive caterer.
  • Increase business by understanding which groups visit Charlottesville.
  • Proactively network with local and regional partners.

3. Administration
  • Manage budgets for events in portfolio. Track event expenses and ensure event costs stay within the departmental or client budget.
  • Process vendor invoices for payment and create post-event accounting summary.
  • Manage invoice process for charging external clients. Ensure an accurate Events invoice is prepared by the Foundation's accounting department.

Knowledge, Skills and Abilities:
  • Proven ability to manage multiple projects at any given time.
  • Exceptional communication skills; the ability to exercise a high degree of diplomacy, collaboration, and problem solving.
  • Ability to work in a fast-paced, constantly changing environment.
  • High-level computer skills. Proficient with latest versions of Microsoft Office Suite. Must be able to learn and master event software. Experience with InDesign, Photoshop, Illustrator and web design are preferred but not required.
  • Ability to receive constructive feedback and be flexible with last-minute event changes.
  • Strong organizational and budget management skills.

Physical Demands and Work Considerations:
The Event Planner is responsible for ensuring that supplies are present at events and may have to lift and carry items such as linens, chairs, cases of wine, etc. Monticello is located on a mountain-top and the Event Planner must be able to walk on steep inclines and uneven and rocky terrain. The Event Planner must be available to work some evenings and weekends, and should plan to attend all signature Monticello events, including Founder's Day in April, Cabinet Retreat events in May, and July 4th.
Education:
Bachelor's degree with at least three to five years of progressively responsible professional experience in event, meeting and/or conference planning. Relevant experience may be considered equivalent to the required degree.
We provide the following benefits for our full-time employees:
  • Excellent benefits package (including medical, dental, vision, 401(k) retirement savings plan plus 6% match, life insurance, and more!).
  • Fitness club membership discount.
  • Discount in the Monticello Café, gift shop, and Monticello online catalog.
  • Employee Assistance Program (EAP) - free for employee and dependents.
  • $500 employee referral bonus.
  • Exciting quarterly social events for all employees.

If you believe this opportunity is the right fit for you, we encourage you to apply!

Apply