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Conference Coordinator Jobs in Virginia (NOW HIRING)

Coloplast

Conferences Coordinator

Arlington, VA · On-site

Collaborate with stakeholders to plan and execute the company's presence at industry conferences and tradeshows, to include onsite coordination of exhibit booths and conference registration * Support ...

Jefferson Lab

Conference & Tour Intern

Newport News, VA · On-site

$37K - $44K/yr

Jefferson Lab is seeking a conference & tour Intern to support the planning, coordination, and execution of laboratory events, conferences, VIP visits, and tours. This role is ideal for a local ...

NARFE

Program and Events Coordinator

Alexandria, VA · On-site

Description Programs and Events Coordinator ABOUT THE ORGANIZATION The National Active and Retired ... Manage conference evaluation process * Assist in developing event budgets Marketing ...

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How much do conference coordinator jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for conference coordinator in Virginia is $23.63, according to ZipRecruiter salary data. Most workers in this role earn between $19.52 and $25.96 per hour, depending on experience, location, and employer.

What is a conference coordinator?

A conference coordinator is responsible for planning and organizing convention events on behalf of clients. As a conference coordinator, your job duties include creating the conference schedule, booking speakers, reserving a venue, securing audiovisual and other equipment, arranging for catering, getting sponsorships, overseeing marketing efforts, and serving as the primary point of contact. You are also responsible for making sure the conference event runs smoothly and that post-conference cleanup is flawless. The qualifications for a career as a conference coordinator typically include a relevant associate or bachelor’s degree, event planning experience, and strong organizational and logistics skills.

What are some common challenges a conference coordinator faces during event planning and execution?

Conference Coordinators often encounter challenges such as managing last-minute changes, handling unexpected technical issues, and ensuring clear communication among multiple stakeholders. Balancing the needs of attendees, speakers, and vendors requires strong organizational and problem-solving skills. Additionally, tight deadlines and budget constraints can add pressure, but effective teamwork and adaptability help overcome these hurdles. Regular collaboration with marketing, logistics, and AV teams is essential for a smooth event experience.

What are the key skills and qualifications needed to thrive as a conference coordinator, and why are they important?

To thrive as a Conference Coordinator, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in hospitality, communications, or business. Familiarity with event management software, registration platforms, and budgeting tools is typically required. Excellent communication, problem-solving abilities, and the capacity to work under pressure help you stand out in this role. These skills ensure seamless event execution, positive attendee experiences, and effective management of logistics and vendor relationships.

What is the difference between Conference Coordinator vs Event Planner?

AspectConference CoordinatorEvent Planner
CredentialsTypically requires a degree in hospitality, communications, or related fields; certifications like CMP are commonSimilar credentials; often holds certifications like CMP or CSEP
Work EnvironmentPrimarily in corporate, academic, or nonprofit settings organizing conferences and seminarsWorks across various events including weddings, parties, corporate events, and festivals
Employer & IndustryEmployers include corporations, universities, associations, and nonprofitsEmployers range from event planning companies to individual clients and corporations

While both roles involve planning and coordinating events, a Conference Coordinator specializes in organizing conferences, seminars, and large meetings, often within corporate or academic settings. An Event Planner has a broader scope, handling diverse events like weddings, parties, and festivals. The skills and credentials overlap, but the focus and environment differ.

More about Conference Coordinator jobs

What are the most commonly searched types of Conference jobs in Virginia?

The most popular types of Conference jobs in Virginia are:

What are popular job titles related to Conference Coordinator jobs in Virginia?

For Conference Coordinator jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Conference Coordinator jobs in Virginia look for?

The top searched job categories for Conference Coordinator jobs in Virginia are:

What cities in Virginia are hiring for Conference Coordinator jobs?

Cities in Virginia with the most Conference Coordinator job openings:

Conference Coordinator jobs near you
Infographic showing various Conference Coordinator job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 20% Part Time, 1% Temporary, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $49,148 per year, or $23.6 per hour.

Conference Planner

Civility Management Solutions

Hampton, VA • On-site

Full-time

Posted 26 days ago

Job description

About Company:

WHAT WE STAND FOR

CivilityMS is committed to the highest degree of accountability, professionalism and civility in the workplace by supporting our clients in delivering cost effective, ethical, and reliable solutions of strategic value, while developing a balanced work environment through mentoring and coaching our greatest assets, our staff.

CivilityMS is committed to providing highly qualified support staff with specialized skills and senior level professionals who are subject matter experts in the fields of Project Management, Finance, Training, and Grants Management.

CivilityMS is committed to Veterans, our team of Veterans is honored to give back to our Veteran Community in training Fortune 500 companies on the “Veteran in the Workplace,” we look forward to providing insight, understanding and belief on behalf of all Veterans of the United States Military.

CivilityMS is committed to service and giving back to the community, our ongoing volunteer efforts with Veterans, both disabled and homeless and the underserved communities will always be a highlight of ‘who’ we are … CIVIL MINDED!

JOIN OUR TALENT COMMUNITY

CivilityMS is accepting applications from qualified candidates who would like to be considered for future Conference Coordinator opportunities supporting our federal government customers.

This is an evergreen talent-pipeline posting and may not represent a currently available position. Applications will be reviewed as anticipated or future staffing needs arise. Employment opportunities are contingent upon factors that may include contract award, customer authorization, funding, position availability, and the applicant’s ability to satisfy all applicable employment and customer requirements.

Submitting an application does not guarantee an interview or an offer of employment. Qualified applicants may be contacted when a position becomes available that aligns with their experience and qualifications.

 About the Role:

Future Conference Coordinator opportunities may involve providing administrative, logistical, and event-execution support for leadership development conferences, courses, symposiums, and related programs. Depending on the specific assignment, the Conference Coordinator may support CivilityMS customers such as Headquarters Air Combat Command (HQACC/A1K).

The role helps ensure that events are planned and executed effectively through detailed coordination, stakeholder communication, records management, on-site or virtual event support, and post-event analysis.

Minimum Qualifications:

  • 3 years experience in administrative or program support including scheduling, training support, or conference logistics
  • 3 years experience with Microsoft Office Suite (Excel, Access, Word, Outlook, PowerPoint)
  • 2 years experience creating or managing SharePoint sites and lists
  • Strong customer service and communication skills
  • Ability to work independently and manage multiple requirements
  • Active clearance

Preferred Qualifications:

  • Certification in event planning or project management.
  • Experience with virtual event platforms and hybrid event planning.

Responsibilities:

  • Plan, coordinate, execute, and facilitate conferences using existing or newly developed checklists
  • Collect stakeholder requirements to draft and coordinate conference schedules and agendas
  • Coordinate lodging, transportation, conference rooms, equipment, dining, and briefers
  • Coordinate Distinguished Visitor schedules and protocol with ACC Protocol
  • Collect attendee registration data without handling payments
  • Prepare attendee materials and assist with senior leader binder preparation
  • Support event execution including monitoring schedules, resolving issues, briefing administrative details, and capturing notes
  • Draft, administer, and analyze post‑event surveys and After Action Reports
  • Maintain databases, spreadsheets, and course documentation including attendance tracking and waiver tracking
  • Update and manage conference content on MS SharePoint and ACC shared drives
  • Handle and safeguard PII in accordance with the Privacy Act
  • Perform administrative communication through email, meetings, and phone calls professionally
  • Support research and analysis on course trend data when requested


Apply