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Conference Associate Jobs in Virginia (NOW HIRING)

Compass Group

CONFERENCE SERVICES ATTENDANT

Fairfax, VA · On-site

$22/hr

The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients ... Assists with conference room readiness to determine that the rooms are equipped with proper ...

K2services

Office Services Associate

Mclean, VA · On-site

$16.25 - $20.25/hr

The Office Services Associate position will be a highly visible point of contact to our internal ... Conference Rooms & Space Reservations * Manage conference room and workspace reservations using ...

Opensity Solutions

Office Services Associate

Mclean, VA · On-site

$16.25 - $20.25/hr

The Office Services Associate position will be a highly visible point of contact to our internal ... Conference Rooms & Space Reservations * Manage conference room and workspace reservations using ...

Riverside Payments

Be Seen First

Customer Service Sales Associate

Richmond, VA · On-site

$75K - $95K/yr

Attend AM conference calls to learn about daily bonuses and prizes * Remote work - from home (10%) and field sales work (90%) Customer Service & Sales Associate Qualifications`: Looking for sales ...

Riverside Payments

Be Seen First

Customer Service Sales Associate

Norfolk, VA · On-site

$75K - $95K/yr

Attend AM conference calls to learn about daily bonuses and prizes * Remote work - from home (10%) and field sales work (90%) Customer Service & Sales Associate Qualifications`: Looking for sales ...

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Conference Associate information

What is a conference associate?

Conference Associates are professionals who assist in the planning, coordination, and execution of conferences and events. Their responsibilities often include managing registration, supporting speakers and attendees, handling logistics, and ensuring the event runs smoothly. They play a critical role in delivering a successful and organized experience for all participants, often working closely with event planners and vendors. This role requires strong communication, organizational, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a conference associate?

To thrive as a Conference Associate, you need strong organizational abilities, attention to detail, and experience in event coordination, often supported by a bachelor's degree in hospitality, communications, or a related field. Familiarity with event management software, registration platforms, and audiovisual systems is typically required. Excellent interpersonal skills, problem-solving abilities, and adaptability help you manage attendee needs and unexpected challenges. These skills ensure smooth event execution, high attendee satisfaction, and successful conference outcomes.

How does a conference associate typically collaborate with other event team members during large conferences?

As a Conference Associate, you will work closely with various event staff, including coordinators, technical teams, and customer service personnel, to ensure the smooth execution of conference activities. Collaboration often involves coordinating logistics, assisting with attendee registration, supporting speakers, and troubleshooting issues as they arise. Strong communication and adaptability are essential, as you'll frequently shift between roles to support the team's collective goals and contribute to a successful event experience.

What is the difference between Conference Associate vs Event Coordinator?

AspectConference AssociateEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles prefer a bachelor's degreeHigh school diploma; often a bachelor's degree in hospitality, marketing, or related fields
Work EnvironmentConference venues, hotels, or corporate settings during eventsVaries from corporate offices to event sites, including conferences, weddings, and festivals
Employer & Industry UsagePrimarily in conference centers, associations, and corporate event planningIn hospitality, event planning companies, and corporate sectors

While both roles involve supporting events, a Conference Associate typically focuses on assisting with conference-specific tasks such as registration and logistics, often within conference centers or associations. An Event Coordinator has a broader scope, managing various types of events, including conferences, requiring more extensive planning and coordination skills.

What are the most commonly searched types of Conference jobs in Virginia?

The most popular types of Conference jobs in Virginia are:

What cities in Virginia are hiring for Conference Associate jobs?

Cities in Virginia with the most Conference Associate job openings:

Conference Associate jobs near you

Conference Floor Attendant

Lansdowne Resort

Leesburg, VA • On-site

Full-time

Re-posted 2 days ago

Job description

Description
Job Summary
The Conference Services Floor Attendant is responsible primarily for assisting in setting-up rooms to specified standards, refreshing when directed and clean-up of all conference and banquet functions.
Essential Functions
  • Maintains a commitment to customer service and guest satisfaction
    • Prepares all conference & banquet space prior to events
    • Tears down all conference & banquet space after events
  • Know the names and locations of every function room
    • Follows Conference & Banquet Event Orders with strong attention to detail
    • Maintains a strong knowledge of various types of set-up
    • Attends appropriate resort, division and department meetings
    • Maintains the cleanliness of conference & banquet storage rooms
    • Assembles dance floors
    • Arranges buffets, stages and podiums
    • Interacts with resort staff in a professional manner, assisting other departments with necessary information
    • Always maintains a professional demeanor and attitude
    • Communicates all pertinent information to the Conference Floor team
    • Maintains constant awareness of safety issues, (i.e. broken glass, frayed electrical cords, leaks, broken locks and suspicious persons). Reports all safety incidents to the on-duty supervisor.
    • Follows through on lost and found procedures. No articles shall be removed from occupied rooms. Absolute respect for guest property should always be exercised.
    • Reports to work on time and according to posted schedule
    • Maintains a professional appearance. Follows all property dress code standards
    • Remains alert, courteous and helpful to the guests and colleagues at all time
    • Performs other duties as assigned

Other Duties
  • All Associates are required to fully comply with hotel and departmental rules, regulations and policies for the safe, secure, effective and environmentally friendly operation of the hotel facilities. Examples include, but are not limited to lost and found procedures, emergency procedures, recycling efforts, etc.
  • Attend and participate in all hotel and/or departmental meetings, training sessions and other information meetings.
  • Regular attendance in conformance with hotels standards is essential to the successful performance of this position.
  • Comply with hotel grooming standards for both uniformed and non-uniformed associates.
  • Comply with hotel service and behavioral standards towards our guests, vendors and fellow colleagues, including, but not limited to ensuring proper phone etiquette, courteous and respectful behavior and maintaining a friendly and positive attitude.
  • Perform all other duties as directed by management that are consistent with the policies and procedures of the hotel.

Working Conditions & Physical Requirements
Physical Effort:
Significant portions of day require prolonged standing and moving, lifting or transporting materials up to 100 lbs such as tables, chairs, boxes, etc. Ability to visually review documents and computer screen throughout day.
Physical Environment:
Ability to walk or stand for extended periods of time during course of shift.
Manual Skills
Significant portions of daily assignments involve application of manual skills requiring motor coordination in combination with finger dexterity, e.g., typing, handwriting, or machine operations.
Work Schedule:
Due to the cyclical nature of the hospitality industry, Associates may be required to work varying schedules to reflect the business needs of the hotel.
Safety:
Responsible for operating within hotel safety guidelines, including the safe and responsible operation of hotel equipment. Reports and addresses safety concerns as they arise. Ensures safe handling of chemicals in accordance with hotel and department standards and utilizes proper personal protective equipment (PPE) when appropriate.
Qualifications
Education:
High school diploma or equivalent vocational training certificate required.
Experience:
Banquet or Conference Services experience. Prior experience within a four star hotel brand preferred.
Computer Skill & Other Technical Skills:
Ability to learn and utilize computer software and hardware required. Ability to easily maneuver on computer keyboard required.
Ability to learn, utilize and communicate effectively via company issued communication devices (e.g. Nextel phones, etc).
Communication:
Advanced ability to comprehend and speak English to understand and respond to information and address advanced guest requests required both verbally and in writing. Knowledge of additional language(s) preferred.
Licenses or Certifications:
n/a
Other:
Must be customer-service oriented and have excellent hospitality skills.
Must be able to calculate basic mathematic functions.

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