ZipRecruiter

Log In

1

Conference Associate Jobs in Virginia (NOW HIRING)

K2services

Office Services Associate

Mclean, VA

$16.25 - $20.25/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Office Services Associate position will be a highly visible point of contact to our internal ... Conference Rooms & Space Reservations * Manage conference room and workspace reservations using ...

Opensity Solutions

Office Services Associate

Mclean, VA · On-site

$16.25 - $20.25/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Office Services Associate position will be a highly visible point of contact to our internal ... Conference Rooms & Space Reservations * Manage conference room and workspace reservations using ...

Opensity solutions

Office Services Associate

Mclean, VA · On-site

$16.50 - $20.50/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Office Services Associate position will be a highly visible point of contact to our internal ... Conference Rooms & Space Reservations * Manage conference room and workspace reservations using ...

Waveguide

ASSOCIATE TECHNOLOGY ADVOCATE - MCLEAN, VA

Mclean, VA · On-site

$19 - $20/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

ASSOCIATE TECHNOLOGY ADVOCATE - MCLEAN, VA Hourly Pay: $19-$20/hr At Waveguide, we build ... You will coordinate conference guests and business services for multipurpose conference rooms ...

Riverside Payments

Be Seen First

Customer Service Sales Associate

Richmond, VA · On-site

$75K - $95K/yr

Attend AM conference calls to learn about daily bonuses and prizes * Remote work - from home (10%) and field sales work (90%) Customer Service & Sales Associate Qualifications`: Looking for sales ...

Riverside Payments

Be Seen First

Customer Service Sales Associate

Chesapeake, VA · On-site

$75K - $95K/yr

Attend AM conference calls to learn about daily bonuses and prizes * Remote work - from home (10%) and field sales work (90%) Customer Service & Sales Associate Qualifications`: Looking for sales ...

next page

Showing results 1-20

All JobsConference Associate JobsConference Associate Jobs in Virginia

Conference Associate information

What is the difference between Conference Associate vs Event Coordinator?

AspectConference AssociateEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles prefer a bachelor's degreeHigh school diploma; often a bachelor's degree in hospitality, marketing, or related fields
Work EnvironmentConference venues, hotels, or corporate settings during eventsVaries from corporate offices to event sites, including conferences, weddings, and festivals
Employer & Industry UsagePrimarily in conference centers, associations, and corporate event planningIn hospitality, event planning companies, and corporate sectors

While both roles involve supporting events, a Conference Associate typically focuses on assisting with conference-specific tasks such as registration and logistics, often within conference centers or associations. An Event Coordinator has a broader scope, managing various types of events, including conferences, requiring more extensive planning and coordination skills.

How does a conference associate typically collaborate with other event team members during large conferences?

As a Conference Associate, you will work closely with various event staff, including coordinators, technical teams, and customer service personnel, to ensure the smooth execution of conference activities. Collaboration often involves coordinating logistics, assisting with attendee registration, supporting speakers, and troubleshooting issues as they arise. Strong communication and adaptability are essential, as you'll frequently shift between roles to support the team's collective goals and contribute to a successful event experience.

What is a conference associate?

Conference Associates are professionals who assist in the planning, coordination, and execution of conferences and events. Their responsibilities often include managing registration, supporting speakers and attendees, handling logistics, and ensuring the event runs smoothly. They play a critical role in delivering a successful and organized experience for all participants, often working closely with event planners and vendors. This role requires strong communication, organizational, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a conference associate?

To thrive as a Conference Associate, you need strong organizational abilities, attention to detail, and experience in event coordination, often supported by a bachelor's degree in hospitality, communications, or a related field. Familiarity with event management software, registration platforms, and audiovisual systems is typically required. Excellent interpersonal skills, problem-solving abilities, and adaptability help you manage attendee needs and unexpected challenges. These skills ensure smooth event execution, high attendee satisfaction, and successful conference outcomes.

What are the most commonly searched types of Conference jobs in Virginia?

The most popular types of Conference jobs in Virginia are:

What cities in Virginia are hiring for Conference Associate jobs?

Cities in Virginia with the most Conference Associate job openings:

Conference Associate jobs near you

Conference Center Facilities Manager

Hotel Madison

Harrisonburg, VA • On-site

Full-time

Posted 23 days ago

Job description

Hotel Madison & Shenandoah Valley Conference Center Facilities Manager

  1. Interpret Banquet Event Orders to ensure event details and staffing are clearly communicated and orchestrated.
  2. Develop timeline for the week of all events and functions regarding room set ups and cleaning.
  3. Set up/breakdown banquet meeting space per Banquet Event Order instructions including tables, linens, and all other event provisions.
  4. Monitor and maintain cleanliness, sanitation and organization of all banquet spaces and common areas in the Conference Center.
  5. Ensure proper storage of all equipment including tables, linens, chairs, dance floor, stage, décor
  6. Ensure proper cleaning of all equipment after the function is completed.
  7. Supervise and assist assigned banquet associates during events.
  8. Observe Health Department guidelines for food handling and sanitation.
  9. Quarterly banquet equipment inventory to include tables, linen, china, glassware, and silverware.
  10. Monthly walk through of Conference Center with detailed checklist.
  11. Provide input to enhance processes that heighten guest experience and improve financial results.
  12. Create an environment that’s engaging, where motivated people want to join, learn, and do their best and advance.
  13. Lead a diverse team by modeling the way, by empowering , and coaching throughout the employment lifecycle.
  14. Provide specific room set capacities for all meeting rooms based on the room set-up, and any other defined factors (a/v requirements, dance floor size, staging, etc.) based on actual room sets.
  15. Work with the on-site A/V company to ensure their a/v set is coordinated with the room set and event needs.
  16. Outsource any items (chairs, tables, china, glass, linen) through 3rd party vendors for either purchase or rent based on current inventory compared to event needs on a daily basis (with executive leadership approval).
  17. Assist the banquet operations team as needed with any changes, additions, or modifications to room sets and event service as time permits.
  18. Train all banquet team members to understand and implement room set-up/tear down as required by the banquet leadership team.
  19. Understand and follow all room diagrams as provided by the conference services and banquet leadership team. Provide feedback and address any concerns prior to or during the set-up to avoid any negative impact to the event.
  20. Expected workweek is 50 hours on average. Some weeks will be more, some less.



Meetings:

BEO Meetings on Tuesday and Thursday at 2pm.

Weekly meeting with Director of Catering and Events- TBD

Staff Meeting – Wednesday at 2 PM