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Conference Associate Jobs (NOW HIRING)

Compass Group

Conference Aide

Salt Lake City, UT

$21/hr

Position Title: Conference Aide Goldman Salt Lake City Pay 5 Salary: $21/hour Other Forms of ... At Compass, we are committed to treating all Applicants and Associates fairly based on their ...

Posted today

Rapport

Conference Aide

Salt Lake City, UT · On-site

$21/hr

Position Title: Conference Aide Goldman Salt Lake City Pay 5 Salary: $21/hour Other Forms of ... At Compass, we are committed to treating all Applicants and Associates fairly based on their ...

Posted today

Restaurant Associates

DIR, CONFERENCE SERVICES

New York, NY · On-site

$85K - $95K/yr

Conference Services Director - Corporate Dining (NY) Salary: $85,000 - $95,000/ Yr. Other Forms of ... Benefits Become part of Restaurant Associates, the industry's leading provider of dining and event ...

Compass Group

CONFERENCE COORDINATOR

Chesterfield, MO · On-site

$45K - $49K/yr

The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients ... Job Summary The Conference Coordinator is responsible for the booking and coordination of all group ...

Compass Group

Conference Aid

Manhattan, NY

$22 - $24/hr

Position Title: Conference Aid - Paramount NYC Pay 6 Salary: $22-$24/hour Other Forms of ... At Compass, we are committed to treating all Applicants and Associates fairly based on their ...

New

Compass Group

Conference Aid

Manhattan, NY · On-site

$22 - $24/hr

Position Title: Conference Aid - Paramount NYC Pay 6 Salary: $22-$24/hour Other Forms of ... At Compass, we are committed to treating all Applicants and Associates fairly based on their ...

Rapport

Conference Aid

Manhattan, NY · On-site

$22 - $24/hr

Position Title: Conference Aid - Paramount NYC Pay 6 Salary: $22-$24/hour Other Forms of ... At Compass, we are committed to treating all Applicants and Associates fairly based on their ...

New

Compass Group

CONFERENCE COORDINATOR

Chesterfield, MO

$45K - $49K/yr

The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients ... Job Summary The Conference Coordinator is responsible for the booking and coordination of all group ...

Compass Group

Conference Aid

New York, NY

$22 - $24/hr

Position Title: Conference Aid - Paramount NYC Pay 6 Salary: $22-$24/hour Other Forms of ... At Compass, we are committed to treating all Applicants and Associates fairly based on their ...

New

Compass Group

CONFERENCE COORDINATOR

Chesterfield, MO · On-site

$45K - $49K/yr

The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients ... Job Summary The Conference Coordinator is responsible for the booking and coordination of all group ...

Compass Group

CONFERENCE PLANNER

Boston, MA · On-site

$68K - $70K/yr

The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients ... Job Summary Working as a Conference Planner, you are responsible for Guest Services for the Harvard ...

Compass Group

CONFERENCE PLANNER

Boston, MA · On-site

$68K - $70K/yr

The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients ... Job Summary Working as a Conference Planner, you are responsible for Guest Services for the Harvard ...

Flik Hospitality Group

CONFERENCE PLANNER

Boston, MA · On-site

$68K - $70K/yr

The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients ... Job Summary Working as a Conference Planner, you are responsible for Guest Services for the Harvard ...

Compass Group

CONFERENCE PLANNER

Boston, MA

$68K - $70K/yr

The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients ... Job Summary Working as a Conference Planner, you are responsible for Guest Services for the Harvard ...

Compass Group

DIR, CONFERENCE SERVICES

New York, NY · On-site

$85K - $95K/yr

Conference Services Director - Corporate Dining (NY) Salary: $85,000 - $95,000/ Yr. Other Forms of ... Benefits Become part of Restaurant Associates, the industry's leading provider of dining and event ...

Compass Group

DIR, CONFERENCE SERVICES

Manhattan, NY

$85K - $95K/yr

Conference Services Director - Corporate Dining (NY) Salary: $85,000 - $95,000/ Yr. Other Forms of ... Benefits Become part of Restaurant Associates, the industry's leading provider of dining and event ...

Compass Group

CONFERENCE ASSISTANT

Austin, TX · On-site

$19 - $20/hr

Job Summary The Conference Assistant is responsible for establishing a warm, welcoming, and ... High School Diploma /GED required, Associates degree in hospitality management, communications or ...

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Conference Associate information

What is the difference between Conference Associate vs Event Coordinator?

AspectConference AssociateEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles prefer a bachelor's degreeHigh school diploma; often a bachelor's degree in hospitality, marketing, or related fields
Work EnvironmentConference venues, hotels, or corporate settings during eventsVaries from corporate offices to event sites, including conferences, weddings, and festivals
Employer & Industry UsagePrimarily in conference centers, associations, and corporate event planningIn hospitality, event planning companies, and corporate sectors

While both roles involve supporting events, a Conference Associate typically focuses on assisting with conference-specific tasks such as registration and logistics, often within conference centers or associations. An Event Coordinator has a broader scope, managing various types of events, including conferences, requiring more extensive planning and coordination skills.

How does a Conference Associate typically collaborate with other event team members during large conferences?

As a Conference Associate, you will work closely with various event staff, including coordinators, technical teams, and customer service personnel, to ensure the smooth execution of conference activities. Collaboration often involves coordinating logistics, assisting with attendee registration, supporting speakers, and troubleshooting issues as they arise. Strong communication and adaptability are essential, as you'll frequently shift between roles to support the team's collective goals and contribute to a successful event experience.

What are Conference Associates?

Conference Associates are professionals who assist in the planning, coordination, and execution of conferences and events. Their responsibilities often include managing registration, supporting speakers and attendees, handling logistics, and ensuring the event runs smoothly. They play a critical role in delivering a successful and organized experience for all participants, often working closely with event planners and vendors. This role requires strong communication, organizational, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a Conference Associate, and why are they important?

To thrive as a Conference Associate, you need strong organizational abilities, attention to detail, and experience in event coordination, often supported by a bachelor's degree in hospitality, communications, or a related field. Familiarity with event management software, registration platforms, and audiovisual systems is typically required. Excellent interpersonal skills, problem-solving abilities, and adaptability help you manage attendee needs and unexpected challenges. These skills ensure smooth event execution, high attendee satisfaction, and successful conference outcomes.
What cities are hiring for Conference Associate jobs? Cities with the most Conference Associate job openings:
What are the most commonly searched types of Conference jobs? The most popular types of Conference jobs are:
What states have the most Conference Associate jobs? States with the most job openings for Conference Associate jobs include:
Conference Associate jobs near you
Student Conference Associate

Student Conference Associate

The University of Texas at Austin

Austin, TX • On-site

$13/hr

Part-time

Posted 4 days ago

University Of Texas at Austin rating

8.1

Company rating: 8.1 out of 10

Based on 62 frontline employees who took The Breakroom Quiz

137th of 555 rated colleges and universities

Job description

Job Posting Title:
Student Conference Associate
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Hiring Department:
University Housing and Dining
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
25
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FLSA Status:
To Be Determined at Offer
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Earliest Start Date:
Ongoing
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
Purpose
The Student Conference Associate serves in this part-time role performing administrative support and conference management duties, along with preparing the Guest Suites.
Responsibilities
Administrative Support
  • Responsible for directing emails for the Events and Conference Services email to the appropriate individual. Provide timely responses as needed.
  • Coordinate and schedule meetings with clients, partners and Conferences Services team.
  • Participate in forums and presentations for Conference Services.
  • Perform other administrative tasks as needed. Conference Management
  • Coordinate building walkthroughs with the conference organizer.
  • Support the Manager of Conference Services with conference group placement based on date of submission, request and needs of the department.
  • Participate in the hiring and training for the Summer Conference Assistants.

Guest Suites
  • Inspect and complete the inventory report for the Guest Townhomes after a conference guest leaves the space.
  • Document and send any damages to the Manager for Conference Services for billing 72 hours after the guests have checked out.
  • Check on the townhome rooms prior to the conference guest arrival and connect with Building Services for any items that need to be fixed.
  • Coordinate the delivery of the mail keys and conference cards for the guests.

Required Qualifications
  • Complete 24 credit hours at a institute of higher learning prior to employment
  • Ability to lift 20 pounds (furniture, boxes etc.)
  • Maintain a cumulative and term grade point average of 2.5 or above and be in good disciplinary standing
  • Must be a regularly enrolled student as defined by the Quantity of Work Rule in the General Information catalogue at the University of Texas at Austin.
  • Hold no other assistantship or employment during the appointment, unless approved. On-campus employment may not exceed five hours per week. Comply with limit on outside activities and the University's Quantity of Work Rule.
  • Must have a Texas driver's license. Staff will operate a University vehicle due to the nature and responsibility of this position.

Compensation
$13.00 per hour
Work Shift
The Student Conference Associate will regularly work up to 20 hours per week, however, they may be asked to adjust their schedule depending on the workload of Conference Services. Work hours will be during the Conference Services office hours (8 a.m. to 6 p.m.). The Student Conference Associate may be asked to work hours outside of business hours and will be informed in advance.
Employment Eligibility:
Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.
Retirement Plan Eligibility:
Students in this position may choose to enroll in the UTSaver voluntary retirement programs.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
  • E-Verify Poster (English and Spanish) [PDF]
  • Right to Work Poster (English) [PDF]
  • Right to Work Poster (Spanish) [PDF]

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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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