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Conference Associate Jobs in Jacksonville, FL (NOW HIRING)

Opensity Solutions

Office Services Associate

Jacksonville, FL · On-site

$14.75 - $18.50/hr

Conference Room / Personal Space Reservations * Utilize the internal reservation system for conference room and personal space reservations. * Assist customers with scheduling needs, conflicts, and ...

K2services

Office Services Associate

Jacksonville, FL · On-site

$14.75 - $18.50/hr

Conference Room / Personal Space Reservations * Utilize the internal reservation system for conference room and personal space reservations. * Assist customers with scheduling needs, conflicts, and ...

Opensity Solutions

Office Services Associate

Jacksonville, FL · On-site

$14.75 - $18.50/hr

Conference Room / Personal Space Reservations * Utilize the internal reservation system for conference room and personal space reservations. * Assist customers with scheduling needs, conflicts, and ...

Unf

Part-Time Research Associate

Jacksonville, FL · On-site +1

$35/hr

Working under the supervision of the MedNexus Research Fellow and Associate Dean, the Research ... Support dissemination efforts such as conference submissions, poster development, and research ...

Unf

Communications Assistant - OPS

Jacksonville, FL · On-site

$15/hr

Report information to governing athletic organizations, including, but not limited to, the NCAA and Atlantic Sun Conference. * In conjunction with the Associate A.D. of Communications and/or ...

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Conference Associate information

What is a conference associate?

Conference Associates are professionals who assist in the planning, coordination, and execution of conferences and events. Their responsibilities often include managing registration, supporting speakers and attendees, handling logistics, and ensuring the event runs smoothly. They play a critical role in delivering a successful and organized experience for all participants, often working closely with event planners and vendors. This role requires strong communication, organizational, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a conference associate?

To thrive as a Conference Associate, you need strong organizational abilities, attention to detail, and experience in event coordination, often supported by a bachelor's degree in hospitality, communications, or a related field. Familiarity with event management software, registration platforms, and audiovisual systems is typically required. Excellent interpersonal skills, problem-solving abilities, and adaptability help you manage attendee needs and unexpected challenges. These skills ensure smooth event execution, high attendee satisfaction, and successful conference outcomes.

How does a conference associate typically collaborate with other event team members during large conferences?

As a Conference Associate, you will work closely with various event staff, including coordinators, technical teams, and customer service personnel, to ensure the smooth execution of conference activities. Collaboration often involves coordinating logistics, assisting with attendee registration, supporting speakers, and troubleshooting issues as they arise. Strong communication and adaptability are essential, as you'll frequently shift between roles to support the team's collective goals and contribute to a successful event experience.

What is the difference between Conference Associate vs Event Coordinator?

AspectConference AssociateEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles prefer a bachelor's degreeHigh school diploma; often a bachelor's degree in hospitality, marketing, or related fields
Work EnvironmentConference venues, hotels, or corporate settings during eventsVaries from corporate offices to event sites, including conferences, weddings, and festivals
Employer & Industry UsagePrimarily in conference centers, associations, and corporate event planningIn hospitality, event planning companies, and corporate sectors

While both roles involve supporting events, a Conference Associate typically focuses on assisting with conference-specific tasks such as registration and logistics, often within conference centers or associations. An Event Coordinator has a broader scope, managing various types of events, including conferences, requiring more extensive planning and coordination skills.

What are the most commonly searched types of Conference jobs in Jacksonville, FL?

The most popular types of Conference jobs in Jacksonville, FL are:

What cities near Jacksonville, FL are hiring for Conference Associate jobs?

Cities near Jacksonville, FL with the most Conference Associate job openings:

Conference Associate jobs near you
Infographic showing various Conference Associate job openings in Jacksonville, FL as of August 2026, with employment types broken down into 84% Full Time, 8% Part Time, and 8% Contract. Highlights an 88% In-person, 8% Hybrid, and 4% Remote job distribution.

Office Services Associate

Opensity Solutions

Jacksonville, FL • On-site

$14.75 - $18.50/hr

Other

Medical, Dental, Vision, Retirement, PTO

Re-posted 13 days ago

Job description

About Us:
Opensity Solutions is the largest tech-enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.
Our Mission:
Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.
The Office Services position will be a highly visible point of contact for our internal and external guests in the Jacksonville office and will provide a warm and welcoming office experience. This role will uphold our client's values and will work closely with the remote Office Manager to ensure the office operates efficiently and with excellence on a daily basis while consistently providing the highest level of customer service.
Hours: 8:00 AM-5:00 PM
Job Responsibilities
Office and Facility Management
  • Manage relationships with building management, security, engineering, and outside vendors in collaboration with the Office Manager.
  • Manage facilities matters in collaboration with the Regional Office Manager.
Visitors / Vendors
  • Communicate with building security to notify them of upcoming visitors.
  • Provide a warm welcome to all visitors and announce their arrival to the appropriate person(s).
  • Monitor video surveillance for freight elevator and front door access.
  • Validate visitor parking for clients or prospects and record for reconciliation charges when approved.
Conference Room / Personal Space Reservations
  • Utilize the internal reservation system for conference room and personal space reservations.
  • Assist customers with scheduling needs, conflicts, and reservation requests.
  • Coordinate with the building concierge to reserve building conference room space when necessary and track reservations in a shared spreadsheet on Teams.
Catering Orders
  • Place all catering orders for the office while adhering to firm guidelines.
  • Track all catering orders on the shared Teams site.
  • Communicate and confirm all catering orders with the client.
Meetings
  • Assist with setup and teardown for all office catering.
  • Prepare meeting setups and communicate with the organizer if clarification is needed.
  • Set up catering according to requests, including chafing dishes and other equipment as needed.
  • Collaborate with the team to ensure clear communication.
Office Access Badges
  • Maintain, issue, and track office badges for new colleagues through the internal security program.
  • Work with building security to provide new colleagues with access to the building and request additional building access badges to replenish supplies.
  • Conduct a monthly review of the building access list to remove former colleagues from the system.
  • Activate and deactivate visitor office badges and maintain tracking records.
Office - General
  • Provide prompt responses to customer requests and complete tasks in a timely manner.
  • Place orders for life events, including births, deaths, and illnesses, as requested and in accordance with firm guidelines.
  • Place business card orders following firm guidelines.
  • Coordinate courier requests as needed.
  • Submit maintenance requests through the building portal when needed.
  • Assist with the upkeep of conference rooms.
  • Check all conference rooms to ensure they are ready for the first meetings of the day, including cleaning tables, pushing in chairs, opening shades, and completing other necessary preparations.
  • Complete pickup from the previous evening in conference rooms and common areas.
  • Assist with the upkeep and cleanliness of all shared spaces in the office with team members as needed.
  • Assist the Office Manager with event planning and coordination as needed.
  • Assist teams with special projects.
Order Office Supplies (Including Kitchen, Snacks, and Sundries)
  • Monitor and order inventory for office, coffee bar, and café supplies.
  • Monitor and order office snacks, beverages, and other refreshments.
  • Monitor, order, and maintain adequate restroom supplies.
Process Mail Daily
  • Process and distribute incoming and outgoing mail, including preparing and sending packages via USPS, FedEx, and UPS.
  • Communicate deliveries as appropriate.
  • Process Certified Mail as needed and occasionally make trips to the post office.
Maintain Common Areas Daily
  • Ensure the cleanliness of the café, tables, and all common areas, including surfaces throughout the day.
  • Keep offices and workstations stocked with tissues, paper, pens, and other necessary supplies.
  • Maintain cleanliness of all workspace surfaces, including offices and phone booths.
Maintain Conference Rooms Daily
  • Ensure all conference rooms are in excellent condition before and after meetings. Check reservation schedules throughout the day to ensure appropriate follow-up after meetings.
  • Maintain clean screens in all conference rooms and replenish supplies as needed.
  • Report outages or areas needing attention to the team via Teams channels and other designated reporting tools.
Qualifications
  • Proficient in Microsoft Office.
  • Solid written and verbal communication skills.
  • Strong customer service skills.
  • Ability to be resourceful and proactive.
  • Excellent organizational skills.
  • Ability to prioritize tasks.
  • Ability to lift or move 40 lbs. or greater.
  • Ability to grasp, lift, or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
  • Ability to walk, bend, kneel, stand, or sit for an extended period of time.
Compensation
The compensation range for this role is up to $27.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience, and qualifications.
Benefits
All eligible employees receive access to a comprehensive benefits package, including:
  • Medical insurance
  • Dental insurance
  • Vision insurance
  • 401(k) retirement plan
  • Paid Time Off (PTO)

Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.
Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.
We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.
Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.

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