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Conference Associate Jobs in Carmel, IN (NOW HIRING)

K2services

Office Services Associate

Indianapolis, IN

$15.25 - $19/hr

The Office Services Associate position will be a highly visible point of contact to our internal ... Conference Rooms & Space Reservations * Manage conference room and workspace reservations using ...

Opensity Solutions

Office Services Associate

Indianapolis, IN · On-site

$15.25 - $19/hr

The Office Services Associate position will be a highly visible point of contact to our internal ... Conference Rooms & Space Reservations * Manage conference room and workspace reservations using ...

Opensity Solutions

Office Services Associate

Indianapolis, IN · On-site

$15.25 - $19/hr

The Office Services Associate position will be a highly visible point of contact to our internal ... Conference Rooms & Space Reservations * Manage conference room and workspace reservations using ...

Westside Garden Plaza

Sales Associate

Indianapolis, IN · On-site

$13.50 - $18.25/hr

Participates in conference calls coordinated by support services with other sales associates within region and division * Ensures that goals established by the Sales Director are met Additional ...

Westside Garden Plaza

Sales Associate

Indianapolis, IN · On-site

$13.50 - $18.25/hr

Participates in conference calls coordinated by support services with other sales associates within region and division * Ensures that goals established by the Sales Director are met Additional ...

Franciscan Alliance

Secretary

Indianapolis, IN · On-site

Contacts various associates to obtain information or to resolve payroll, purchasing, and computer ... Makes arrangements and schedules meetings, conference, conference calls, and appointments. * Sends ...

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Conference Associate information

What is the difference between Conference Associate vs Event Coordinator?

AspectConference AssociateEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles prefer a bachelor's degreeHigh school diploma; often a bachelor's degree in hospitality, marketing, or related fields
Work EnvironmentConference venues, hotels, or corporate settings during eventsVaries from corporate offices to event sites, including conferences, weddings, and festivals
Employer & Industry UsagePrimarily in conference centers, associations, and corporate event planningIn hospitality, event planning companies, and corporate sectors

While both roles involve supporting events, a Conference Associate typically focuses on assisting with conference-specific tasks such as registration and logistics, often within conference centers or associations. An Event Coordinator has a broader scope, managing various types of events, including conferences, requiring more extensive planning and coordination skills.

How does a conference associate typically collaborate with other event team members during large conferences?

As a Conference Associate, you will work closely with various event staff, including coordinators, technical teams, and customer service personnel, to ensure the smooth execution of conference activities. Collaboration often involves coordinating logistics, assisting with attendee registration, supporting speakers, and troubleshooting issues as they arise. Strong communication and adaptability are essential, as you'll frequently shift between roles to support the team's collective goals and contribute to a successful event experience.

What is a conference associate?

Conference Associates are professionals who assist in the planning, coordination, and execution of conferences and events. Their responsibilities often include managing registration, supporting speakers and attendees, handling logistics, and ensuring the event runs smoothly. They play a critical role in delivering a successful and organized experience for all participants, often working closely with event planners and vendors. This role requires strong communication, organizational, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a conference associate?

To thrive as a Conference Associate, you need strong organizational abilities, attention to detail, and experience in event coordination, often supported by a bachelor's degree in hospitality, communications, or a related field. Familiarity with event management software, registration platforms, and audiovisual systems is typically required. Excellent interpersonal skills, problem-solving abilities, and adaptability help you manage attendee needs and unexpected challenges. These skills ensure smooth event execution, high attendee satisfaction, and successful conference outcomes.
Conference Associate jobs near you

Office Services Associate

K2services

Indianapolis, IN

$15.25 - $19/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 15 days ago

Job description

Ourmissionis to providemodernized technology platforms,elevated technology support, andvaluable insights, empoweringour clientsto excel inwhat they do best.


The Office Services Associate position will be a highly visible point of contact to our internal and external guests in the office and will provide a warm and welcoming office experience. This role will uphold clients' values and will work closely with the Client Service Manager to ensure the office operates efficiently and in excellence daily while consistently. providing the highest level of customer service.

ROLES & RESPONSIBILITIES:

Office & Facilities

  • Manage office and facilities operations in partnership with the Regional Office Manager and Office Manager.

  • Coordinate with building management, security, engineering, and vendors.

  • Submit maintenance requests and support overall workplace operations.

Visitors & Vendors

  • Coordinate visitor access with building security.

  • Greet and direct visitors, notifying appropriate contacts.

  • Monitor building access points as needed.

  • Validate and track approved visitor parking.

Conference Rooms & Space Reservations

  • Manage conference room and workspace reservations using internal systems.

  • Support scheduling needs and resolve conflicts.

  • Coordinate external building conference room bookings when required.

Meetings & Catering

  • Place and track all catering orders in line with firm guidelines.

  • Coordinate, confirm, and support catering setup and teardown.

  • Prepare meeting rooms and ensure alignment with meeting organizers.

Office Access & Security

  • Issue, track, and manage employee and visitor access badges.

  • Coordinate with building security for onboarding, offboarding, and access audits.

Office Operations

  • Respond promptly to employee requests.

  • Process mail, packages, courier requests, and certified mail.

  • Order business cards and life event items per guidelines.

  • Support event planning and office initiatives.

  • Maintain conference rooms and shared spaces throughout the day.

Common Areas

  • Ensure cleanliness and readiness of all common areas and conference rooms.

  • Replenish supplies and report issues as needed.

KNOWLEDGE, SKILLS & ATTRIBUTES:

  • 1-2 years of experience in office services, hospitality, or workplace operations

  • Strong communication and relationship management skills

  • Ability to manage multiple priorities in a fast-paced environment

  • Proficiency in Microsoft Office and workplace systems

  • Strong attention to detail and organizational skills

QUALIFICATIONS:

  • Client-focused mindset

  • Leadership and accountability

  • Operational efficiency

  • Problem-solving and decision-making

The Compensation range for this role is 20.00 to 24.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

All eligible employees receive access to a comprehensive benefits package, including:

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

#INDHP

Opensity is an Equal Opportunity Employer.

We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.

Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.

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