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Conference Associate Jobs in Gilbert, AZ (NOW HIRING)

Compass Group

WORKPLACE AMBASSADOR

Chandler, AZ · On-site

$24 - $24.50/hr

... as conference room reconfigurations. Apply to Flik today! Flik is a member of Compass Group USA Click here to Learn More about the Compass Story Associates at Flik Hospitality are offered many ...

Flik Hospitality Group

WORKPLACE AMBASSADOR

Chandler, AZ · On-site

$24 - $24.50/hr

... as conference room reconfigurations. Apply to Flik today! Flik is a member of Compass Group USA Click here to Learn More about the Compass Story Associates at Flik Hospitality are offered many ...

Compass Group

WORKPLACE AMBASSADOR

Chandler, AZ

$24 - $24.50/hr

... as conference room reconfigurations. Apply to Flik today! Flik is a member of Compass Group USA Click here to Learn More about the Compass Story Associates at Flik Hospitality are offered many ...

Compass Group

WORKPLACE AMBASSADOR

Chandler, AZ · On-site

$24 - $24.50/hr

... as conference room reconfigurations. Apply to Flik today! Flik is a member of Compass Group USA Click here to Learn More about the Compass Story Associates at Flik Hospitality are offered many ...

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Conference Associate information

What is a conference associate?

Conference Associates are professionals who assist in the planning, coordination, and execution of conferences and events. Their responsibilities often include managing registration, supporting speakers and attendees, handling logistics, and ensuring the event runs smoothly. They play a critical role in delivering a successful and organized experience for all participants, often working closely with event planners and vendors. This role requires strong communication, organizational, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a conference associate?

To thrive as a Conference Associate, you need strong organizational abilities, attention to detail, and experience in event coordination, often supported by a bachelor's degree in hospitality, communications, or a related field. Familiarity with event management software, registration platforms, and audiovisual systems is typically required. Excellent interpersonal skills, problem-solving abilities, and adaptability help you manage attendee needs and unexpected challenges. These skills ensure smooth event execution, high attendee satisfaction, and successful conference outcomes.

How does a conference associate typically collaborate with other event team members during large conferences?

As a Conference Associate, you will work closely with various event staff, including coordinators, technical teams, and customer service personnel, to ensure the smooth execution of conference activities. Collaboration often involves coordinating logistics, assisting with attendee registration, supporting speakers, and troubleshooting issues as they arise. Strong communication and adaptability are essential, as you'll frequently shift between roles to support the team's collective goals and contribute to a successful event experience.

What is the difference between Conference Associate vs Event Coordinator?

AspectConference AssociateEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles prefer a bachelor's degreeHigh school diploma; often a bachelor's degree in hospitality, marketing, or related fields
Work EnvironmentConference venues, hotels, or corporate settings during eventsVaries from corporate offices to event sites, including conferences, weddings, and festivals
Employer & Industry UsagePrimarily in conference centers, associations, and corporate event planningIn hospitality, event planning companies, and corporate sectors

While both roles involve supporting events, a Conference Associate typically focuses on assisting with conference-specific tasks such as registration and logistics, often within conference centers or associations. An Event Coordinator has a broader scope, managing various types of events, including conferences, requiring more extensive planning and coordination skills.

What are the most commonly searched types of Conference jobs in Gilbert, AZ?

The most popular types of Conference jobs in Gilbert, AZ are:

What cities near Gilbert, AZ are hiring for Conference Associate jobs?

Cities near Gilbert, AZ with the most Conference Associate job openings:

Conference Associate jobs near you

Catering and Conference Services Coordinator

Omni Hotels & Resorts

Paradise Valley, AZ • On-site

Full-time

Posted 20 days ago

Omni Hotels rating

6.8

Company rating: 6.8 out of 10

Based on 145 frontline employees who took The Breakroom Quiz

39th of 107 rated hotels

Job description

Omni Scottsdale Resort & Spa at Montelucia
Nestled at the base of Camelback Mountain in Paradise Valley, Omni Scottsdale Resort & Spa at Montelucia is inspired by the rich heritage of Morocco and Southern Spain. The resort features 293 guest rooms, including 38 luxury suites and two presidential suites, along with award-winning dining at Prado and Scottsdale's only Hammam experience at Joya Spa.
At Omni Hotels & Resorts, our associates are the foundation of our success. We are dedicated to creating a culture of warmth, respect, and growth- where every associate is empowered to deliver exceptional service and create memorable moments for our guests. Join a team that takes pride in genuine hospitality and is committed to helping you grow personally and professionally.
JOB DESCRIPTION
No Job Description for a position can possibly include all duties which may be requested by guests or required by the hotel. The objective of all positions is to effectively provide the services personally, or to immediately refer requests to the appropriate department manager. The following is a summary of the major responsibilities of the position.
Position: Catering Coordinator, Administrative Assistant
Department: Sales and Catering
Purpose: The Catering & Conference Services Coordinator provides administrative support to the Catering & Conference Services team to ensure the successful planning and execution of group meetings, conferences, weddings, and special events.
Reports to: Director of Catering and Conference Services
Essential Functions:
  • Provide administrative and operational support to the Catering Sales and Catering & Conference Services Department to ensure the successful planning and execution of group meetings, conferences, weddings, and special events.
  • Coordinate the turnover process from Catering Sales to Catering Services by organizing contracts, event details, and client documentation.
  • Prepare, distribute, and maintain event documentation, including Banquet Event Orders (BEOs), Group Resumes, Diagrams, Estimates, Deposit Schedules, and other event-related correspondence.
  • Serve as a point of contact for clients prior to manager assignment, responding promptly to inquiries and providing exceptional customer service.
  • Assist in coordinating client site inspections, planning meetings, pre-convention meetings, tastings, and conference calls.
  • Assist the Catering & Conference Services team with servicing rooms-only groups, small group meetings, and catering-only events by coordinating event details, preparing documentation, communicating with clients and internal departments, and ensuring a seamless planning and execution process.
  • Coordinate and service all internal hotel meetings and events, including gathering event requirements, preparing event documentation, communicating with internal departments, and ensuring successful execution.
  • Coordinate VIP amenities and special guest accommodations.
  • Communicate event details and changes effectively with internal departments, including Banquets, Culinary, Front Office, Housekeeping, Engineering, Audio Visual, Security, Spa, Recreation, and Accounting.
  • Coordinate menu updates and revisions, ensuring consistency between banquet menus, event documentation, and hotel systems.
  • Assist Catering & Conference Service Managers with event planning, menu preparation, room setup coordination, and event logistics.
  • Ensure all event documentation is accurate, complete, and distributed according to departmental timelines.
  • Maintain inventory of office supplies
  • Ensure Omni Select Guest points are accurately processed and awarded for eligible meetings and events in accordance with program guidelines and hotel procedures.
  • Prepare reports, forecasts, agendas, meeting minutes, and other administrative documents as requested.
  • Coordinate department calendars, meeting schedules, and internal communications.
  • Provide administrative support for department meetings, including preparing agendas, taking minutes, and tracking follow-up items.
  • Maintain confidentiality of client, financial, and hotel information.
  • Build positive working relationships with clients, vendors, and hotel associates while consistently delivering exceptional guest service.
  • Working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
  • Occasional evening, weekend, and holiday availability may be required based on business needs.
  • Perform other duties as assigned to support the overall success of the Catering & Conference Services Department.

Tools and Equipment:
  • Computer and printer, telephone, pen/pencil, photo-copying machine,
  • file folders, filing cabinet, facsimile machine

Working Environment:
  • Interior of hotel, in normal office conditions.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:
EEOC is the Law Poster.
Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.
If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com.

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