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Conference Associate Jobs in Houston, TX (NOW HIRING)

R.R. Donnelley

Hospitality Associate

Houston, TX · On-site

$17/hr

The Hospitality Associate position is responsible for providing hospitality and catering services ... Set up conference rooms according to client's request, including audio/visual equipment, food ...

Boutique Recruiting

Client Service Associate

Houston, TX · On-site

$13.75 - $19/hr

Client Service Associate Salary Range: $70,000-$90,000 / DOE, plus an estimated 5%-15 ... Prepare conference rooms for client meetings, including confirming that technology is functioning ...

RR Donnelley

Hospitality Associate

Houston, TX · On-site

$17/hr

The Hospitality Associate position is responsible for providing hospitality and catering services ... Set up conference rooms according to client's request, including audio/visual equipment, food ...

New

RR Donnelley

Hospitality Associate

Houston, TX · On-site

$17/hr

The Hospitality Associate position is responsible for providing hospitality and catering services ... Set up conference rooms according to client's request, including audio/visual equipment, food ...

New

RR Donnelley

Hospitality Associate

Houston, TX

The Hospitality Associate position is responsible for providing hospitality and catering services ... Set up conference rooms according to client's request, including audio/visual equipment, food ...

New

alliantgroup, LP

Office Services Associate

Houston, TX · On-site

$15.25 - $19/hr

Office Services Associate Alliantgroup, LP is currently experiencing explosive growth! As a ... Set up small and large conference rooms as needed Qualifications: * Bachelor's degree or equivalent ...

K2services

OSA - Print Associate

Houston, TX · On-site

$15.25 - $19/hr

The Office Services Associate assumes a pivotal role in ensuring the smooth functioning of office ... Maintain conference rooms, kitchens, pantry areas, and other shared spaces to ensure they remain ...

LG-OSS

Inventory Associate

Houston, TX · On-site

$13/hr

Inventory Associate Hot Job G311 - Houston, TX 77063 Overview Salary Range $13.00 Hourly Job Shift ... Participates in daily conference calls with varied members of staff and management. * Adhere to all ...

Opensity Solutions

LEAD OFFICE SERVICES ASSOCIATE

Houston, TX · On-site

$15.25 - $19/hr

The Office Services Associate assumes a pivotal role in ensuring the smooth functioning of office ... Maintain conference rooms, kitchens, pantry areas, and other shared spaces to ensure they remain ...

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Conference Associate information

What is a conference associate?

Conference Associates are professionals who assist in the planning, coordination, and execution of conferences and events. Their responsibilities often include managing registration, supporting speakers and attendees, handling logistics, and ensuring the event runs smoothly. They play a critical role in delivering a successful and organized experience for all participants, often working closely with event planners and vendors. This role requires strong communication, organizational, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a conference associate?

To thrive as a Conference Associate, you need strong organizational abilities, attention to detail, and experience in event coordination, often supported by a bachelor's degree in hospitality, communications, or a related field. Familiarity with event management software, registration platforms, and audiovisual systems is typically required. Excellent interpersonal skills, problem-solving abilities, and adaptability help you manage attendee needs and unexpected challenges. These skills ensure smooth event execution, high attendee satisfaction, and successful conference outcomes.

How does a conference associate typically collaborate with other event team members during large conferences?

As a Conference Associate, you will work closely with various event staff, including coordinators, technical teams, and customer service personnel, to ensure the smooth execution of conference activities. Collaboration often involves coordinating logistics, assisting with attendee registration, supporting speakers, and troubleshooting issues as they arise. Strong communication and adaptability are essential, as you'll frequently shift between roles to support the team's collective goals and contribute to a successful event experience.

What is the difference between Conference Associate vs Event Coordinator?

AspectConference AssociateEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles prefer a bachelor's degreeHigh school diploma; often a bachelor's degree in hospitality, marketing, or related fields
Work EnvironmentConference venues, hotels, or corporate settings during eventsVaries from corporate offices to event sites, including conferences, weddings, and festivals
Employer & Industry UsagePrimarily in conference centers, associations, and corporate event planningIn hospitality, event planning companies, and corporate sectors

While both roles involve supporting events, a Conference Associate typically focuses on assisting with conference-specific tasks such as registration and logistics, often within conference centers or associations. An Event Coordinator has a broader scope, managing various types of events, including conferences, requiring more extensive planning and coordination skills.

What are the most commonly searched types of Conference jobs in Houston, TX?

The most popular types of Conference jobs in Houston, TX are:

What cities near Houston, TX are hiring for Conference Associate jobs?

Cities near Houston, TX with the most Conference Associate job openings:

Conference Associate jobs near you

Conference Services Manager

The Post Oak Hotel

Houston, TX • On-site

Full-time

Retirement, PTO

Re-posted 8 days ago

Job description

Overview

Conference Services Manager

The Post Oak Hotel is seeking an Conference Services Manager to join the only double Forbes Five-Star Hotel in Texas. We hire passionate and professional colleagues who genuinely delight our guests through curated and authentic experiences.

The Conference Services Manager is responsible for planning, coordinating, and executing exceptional meetings and conferences in a luxury hotel setting. This role serves as the primary liaison between the client and hotel operations, ensuring each program is flawlessly executed, financially sound, and reflective of the hotel’s brand standards and service philosophy.


 


Responsibilities
  • Review and understand the hotel and Landry’s assets and how they work together to grow business.
  • Analyze each program during the file turnover process. Ensure all details match the contract.
  • Create a basic cost estimate that is updated with all changes for the program. Clear and consistent communication on where the program is with their budget for each change.
  • Work with the Director and the Associate Director of Event Planning to develop an action plan to achieve the quarterly goals.
  • Develop menus and agendas, ensure BEO’s are issued, and complete all pertinent correspondence with outside vendors to finalize programs.
  • Execute paperwork and provide to the operations team on required due dates.
  • Work with the operations team and keep them informed of changes or challenges that arise.
  • Meet and greet in-house guests upon arrival, review the course of events, and introduce other staff members (banquet manager, captain, etc.)
  • Maintain relationships with current accounts to ensure repeat programs.
  • Complete each program by reviewing the final invoice for accuracy and continue to communicate with clients that may have questions during this process. 

Qualifications
  • Aspire to our values of being passionate, strive for excellence, remain relevant,
  • collaborate, and act with honor and integrity.
  • At least 5 years of previous hotel-related experience or related field required
  • Excellent interpersonal, organizational and communication skills
  • Strong events experience
  • Previous hotel experience, luxury or Forbes experience preferred
  • Ability to work flexible schedules, including nights, weekends and holidays is required
  • Physical demands: Ability to lift 25 pounds on a regular basis and prolonged extended
  • periods of sitting and/or standing


What we offer you:
 

  • Multiple benefit plans to suit your needs
  • Paid Time Off
  • 401K
  • Opportunities for advancement
  • Positive and respectful work environment where diversity is valued
  • Generous employee discounts on dining, retail, amusements, and hotels
  • Community volunteer opportunities
  • Complimentary parking and colleague meal


Disclaimer:  The above information is intended as a high-level overview of the responsibilities and qualifications for the position and does not represent the full job description which will include all responsibilities, skills, duties, requirements, and working conditions associated with the job. For more information or to see the full job description, contact the Human Resources department at the location in which you are applying.
 


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