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Conference Catalysts

Conference Manager

Orlando, FL · On-site +1

$63K/yr

The Conference Manager provides high-level support of conferences from conception through to completion. Conferences include technical conferences, trade shows, board meetings, and social events. The ...

The Hollister Group

Conference Manager

Boston, MA

$35 - $40/hr

Conference Center Manager Overview: Join our client as a Conference Center Manager and become a vital part of their mission to deliver seamless and impactful meetings and events. In this role, you ...

The Hollister Group

Conference Manager

Boston, MA

$35 - $40/hr

Conference Center Manager Overview: Join our client as a Conference Center Manager and become a vital part of their mission to deliver seamless and impactful meetings and events. In this role, you ...

Cape Fox Corporation

Conference Manager

Chantilly, VA · On-site

Job Title Conference Manager Saxman One is seeking a Senior Conference and Meeting Planner. This position will support our clients in meeting and event support. This is a hybrid role with one day in ...

Cape Fox SS

Conference Manager

Chantilly, VA · On-site

Saxman One is seeking a Senior Conference and Meeting Planner. This position will support our clients in meeting and event support. This is a hybrid role with one day in the office, plus events.

Hilton

A Group, Conference, and Events (GCE) Sales Manager manages the Groups, Conference and Events Sales office and the on-property Reservations Team to actively convert customer enquiries into confirmed ...

Hilton

Communicate any issues to the Groups & Conference Manager * Support administrative tasks related to events and bookings What are we looking for? A Groups & Conference Trainee serving Hilton Brand ...

Gartner

Conference Registration Partner

Fort Myers, FL · On-site +1

Conference Registration Partners (CRP) are client-facing and focused on driving increased utilization of outstanding tickets that are issued to Gartner clients or are purchased stand alone. This ...

Gartner

Conference Registration Partner

Fort Myers, FL · On-site +1

Conference Registration Partners (CRP) are client-facing and focused on driving increased utilization of outstanding tickets that are issued to Gartner clients or are purchased stand alone. This ...

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$54.8K

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How much do conference manager jobs pay per year?

As of May 29, 2026, the average yearly pay for conference manager in the United States is $54,781.00, according to ZipRecruiter salary data. Most workers in this role earn between $47,500.00 and $63,500.00 per year, depending on experience, location, and employer.

What Is a Conference Manager?

A conference manager, also known as an events manager, organizes and oversees all aspects of a conference to make sure it’s successful. In this role, your job duties include supervising the event planning staff, finding facilities that can be used as a venue, and confirming vendors for the conference center. You’re also responsible for preparing the facilities for guests, for example, by setting up directional signs or coordinating on-site parking services as needed. You may also negotiate vendor contracts and organize staff payroll. This career requires strong planning, organizational, and budget management skills. Qualifications typically include a bachelor’s degree and several years of experience in event planning or hospitality management.

What are the key skills and qualifications needed to thrive as a Conference Manager, and why are they important?

To thrive as a Conference Manager, you need strong organizational abilities, event planning experience, and typically a degree in hospitality, marketing, or a related field. Familiarity with event management software, budgeting tools, and registration platforms is essential for coordinating logistics and attendee management. Excellent communication, problem-solving, and leadership skills help in building relationships with stakeholders and handling on-site challenges. These competencies ensure successful, seamless events that meet organizational goals and deliver positive attendee experiences.

What are the most common challenges faced by a Conference Manager when coordinating large-scale events?

One of the main challenges for a Conference Manager is ensuring seamless coordination among multiple stakeholders, including vendors, speakers, sponsors, and attendees. Managing logistics such as venue arrangements, technical support, and scheduling can be complex, especially when dealing with unexpected changes or last-minute requests. Strong organizational skills and the ability to adapt quickly are essential for overcoming these challenges and delivering a successful event. Collaboration with cross-functional teams and clear communication are key to addressing issues efficiently and maintaining high event standards.

What does a Conference Manager do?

A Conference Manager is responsible for planning, organizing, and overseeing all aspects of conferences and similar events. Their duties include coordinating logistics such as venue selection, scheduling, budgeting, vendor management, and ensuring a smooth experience for attendees and speakers. They also handle registrations, marketing, and troubleshooting issues that arise during the event. The Conference Manager works closely with clients, sponsors, and internal teams to ensure the event meets its objectives and runs efficiently.

What is the role of a conference manager?

A conference manager is responsible for planning, organizing, and overseeing all aspects of a conference or event, including logistics, budgeting, vendor coordination, and attendee management. They ensure the event runs smoothly and meets its objectives, often using project management tools and coordinating with various teams. Strong organizational, communication, and problem-solving skills are essential for this role.

What is the difference between Conference Manager vs Event Coordinator?

AspectConference ManagerEvent Coordinator
Primary RoleOversees planning, execution, and management of conferences and large eventsCoordinates various aspects of events, including logistics and vendor management
CredentialsOften requires experience in event planning, certifications like CMP (Certified Meeting Professional)Typically requires experience in event coordination, certifications are optional
Work EnvironmentCorporate, conference centers, hotels, or event venuesVaries from corporate to social events, often more flexible locations
ScopeFocuses on large-scale, complex events like conferences and conventionsHandles a variety of events, including smaller meetings and social gatherings

While both roles involve event planning, a Conference Manager specializes in large, complex conferences requiring strategic oversight, whereas an Event Coordinator manages a broader range of events with a focus on logistics and execution. The Conference Manager typically has more experience and credentials related to large-scale event management.

More about Conference Manager jobs
What cities are hiring for Conference Manager jobs? Cities with the most Conference Manager job openings:
What are the most commonly searched types of Conference jobs? The most popular types of Conference jobs are:
What states have the most Conference Manager jobs? States with the most job openings for Conference Manager jobs include:
What job categories do people searching Conference Manager jobs look for? The top searched job categories for Conference Manager jobs are:
Conference Manager jobs near you
Infographic showing various Conference Manager job openings in the United States as of May 2026, with employment types broken down into 84% Full Time, and 16% Part Time. Highlights an 98% Physical, and 2% Hybrid job distribution, with an average salary of $54,781 per year, or $26.3 per hour.
Conference Manager

Conference Manager

Conference Catalysts

Orlando, FL • On-site, Remote

$63K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 11 days ago

Job description

About Conference Catalysts:
What started almost 20 years ago as a company with a simple goal to become a respected conference management company has grown and evolved to become something with a much greater reach and impact. At Conference Catalysts we have an exceptional team of professionals who are dedicated to making our clients' lives easier, optimizing the way our organizations operate, and creating life-long relationships through exceptional customer service and innovative software solutions. Come see what it's like to be a ConfCat!
Reports to: VP, Conference Management Operations
Location: Remote in the US
Job Type: Full-time, exempt, salary
Summary of Position:
The Conference Manager provides high-level support of conferences from conception through to completion. Conferences include technical conferences, trade shows, board meetings, and social events. The role of Conference Manager is hands-on and often involves working as part of a team and varies highly depending on the specific client and type of conference. Conference Managers are principally responsible for managing multiple conferences throughout the year. Conference Managers are responsible for being an independent leader within the Conference Management Unit and assisting with others' growth in the unit.
Performance Evaluation:
Formal evaluations will be conducted in 6-month intervals by the Director -Conference Management Operations to assess job performance.
Responsibilities and Duties:
  • Meet weekly with Director, Conference Management Operations to provide status updates, discuss time-sensitive items that require completion, address quality control checks, and discuss improvements that should be made.
  • Attend weekly Unit meetings and actively participate in discussions on items of importance and process/systems improvement.
  • Attend weekly Pod meetings and actively participate in discussions on items of importance and process/systems improvement.
  • Attend and participate actively in Unit Workshops.
  • Attend and participate actively in All-Company meetings.
  • Maintain accurate time records according to company policy, to track support requirements for each client.
  • Use adopted Company applications: Gmail, ClickUp, Slack, Google Calendar, GoToMeeting, Cvent, Dropbox, Doodle, MailChimp, Last Pass, Skype, Survey Monkey, ShareX, and others.
  • Demonstrate mastery in the ability to seamlessly navigate the company internal file structure.
  • Demonstrate knowledge proficiency of the basic structure of IEEE, keeping current on all policies and keeping updated contact lists.
  • Manage ClickUp boards effectively for each conference, keeping tasks dated and up-to-date. Ensure boards and cards contain complete information, checklists, etc. so anyone can seamlessly step in and help with tasks as required.
  • Develop and foster relationships with Conference leadership: General Chairs, Technical Program Chairs, Organizing Committee, becoming an invaluable resource.
  • Liaise with clients to ascertain their precise conference requirements.
  • Configure and manage online paper submission process.
  • Compile and produce conference proceedings content.
  • Produce detailed RFP for conferences (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets).
  • Communicate and maintain timelines and priorities on every project.
  • Develop, update, and actively manage conference budgets.
  • Manage all project elements within time limits and on budget.
  • Ensure excellent customer service and quality delivery.
  • Travel onsite to perform advance site inspection, as necessary.
  • Research markets to identify opportunities for conference attendance growth and increase paper submissions.
  • Coordinate with venue management, caterers, exhibit designers, contractors and other vendors, as necessary.
  • Plan room layouts for conference sessions, workshops, demonstrations, and social events.
  • Plan menus and order food & beverage for conference functions.
  • Coordinate volunteer staff requirements and volunteer staff briefings.
  • Sell sponsorship/stand/exhibition space to potential exhibitors/partners.
  • Configure online registration sites and manage conference registration processing.
  • Prepare delegate packs, name badges and collateral.
  • Liaise with marketing and PR colleagues to promote the conference.
  • Liaise with clients and internal design staff to create a brand for the conference and organize the production of tickets, posters, catalogues and sales brochures, plus social media coverage.
  • Coordinate suppliers, handle client queries and troubleshoot on the day of the conference to ensure that all runs smoothly.
  • Oversee onsite set up of registration area, exhibit area, and meeting rooms.
  • Demonstrate proactive approach to handling issues and troubleshooting any emerging problems throughout the entire conference planning cycle.
  • Carry out post-conference evaluation (including data entry and analysis and producing reports for conference sponsors).
  • Organize and clearly express information in concise written and verbal form and work with diverse contacts from around the world.
  • Schedule and facilitate conference calls with Conference committees, taking detailed minutes. Facilitate action item completion.
  • Manage conference websites, ensuring the websites always include the most current content and are user-friendly.
  • Develop and maintain Conference social media platforms, drafting and posting content regularly.
Required Experience, Skills, and Education:
  • Bachelor's degree in event management, business administration, management, communications, or related field. Or relevant combination of education and experience.
  • Minimum of two years of experience in full-scope event management or planning work.
  • Strong communication, organization, and client-facing skills.
  • Strong project management skills, with the ability to manage multiple tasks and deadlines.
  • Demonstrated problem-solving ability and resourcefulness.
  • Familiarity with professional associations or nonprofit organizations.
Travel Requirements:
  • Travel for this position will be around 7-8 times per year, for a length of 5-8 days each time.
  • Estimated travel between 10 - 18%
  • Domestic and international travel is required. Must have, or have the ability to acquire, a passport.
Physical Requirements:
  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.
  • Must be capable of traveling on long-haul flights.
Compensation and Benefits:
  • Compensation is commensurate with skills, education, and experience starting at $63,000/year.
  • Comprehensive Medical, Dental & Vision Insurance (Full employee premiums covered by Conference Catalysts).
  • Health Flexible Spending Account (FSA) for eligible health & wellness expenses.
  • 401(k) Retirement Plan following the 90-day onboarding period (Conference Catalysts matches dollar for dollar, up to 5% of employee deferrals).
  • Uncapped flex time off following the 90-day onboarding period.
  • 14 paid company holidays.
  • Voluntary Life and AD&D insurance.
  • Individual professional development budget.
  • Annual office discretionary budget.
  • Annual swag store budget.
  • Monthly gym membership reimbursement.

The pay range for this role is:
63,000 - 63,000 USD per year (Remote (Orlando, Florida, US))

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