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Conference Associate Jobs in Pennsylvania (NOW HIRING)

Heihotels

Conference Services Manager

Harrisburg, PA · On-site

$65K - $70K/yr

At the Astor Crowne Plaza, associates are family not just employees. We offer complimentary ... Yes Overview Create the desired conference and meet clients' needs through active communication ...

K2services

Office Services Associate

Pittsburgh, PA · On-site

$15.50 - $19.50/hr

The Office Services Associate assumes a pivotal role in ensuring the smooth functioning of office ... Conference Room / Personal Space Reservations * Heavily utilize internal reservation system for ...

Opensity Solutions

Office Services Associate

Pittsburgh, PA · On-site

$15 - $18.75/hr

The Office Services Associate assumes a pivotal role in ensuring the smooth functioning of office ... Conference Room / Personal Space Reservations * Heavily utilize internal reservation system for ...

Avcend

Accounts Receivable Associate (Onsite)

Scranton, PA · On-site

$18.25/hr

Accounts Receivable Associate Contract Duration: 3 months Location: Throop, PA 18512 (Onsite) Hours ... conference call correspondence to attempt to bring resolution to unpaid account. There is a current ...

K2services

Office Services Associate

Philadelphia, PA · On-site

$16.25 - $20.25/hr

Conference Rooms & Space Reservations * Manage conference room and workspace reservations using internal systems. * Support scheduling needs and resolve conflicts. * Coordinate external building ...

Opensity Solutions

Office Services Associate

Philadelphia, PA · On-site

$16.25 - $20.25/hr

Conference Rooms & Space Reservations * Manage conference room and workspace reservations using internal systems. * Support scheduling needs and resolve conflicts. * Coordinate external building ...

New

Opensity Solutions

Office Services Associate

Philadelphia, PA · On-site

$16.25 - $20.25/hr

Conference Rooms & Space Reservations * Manage conference room and workspace reservations using internal systems. * Support scheduling needs and resolve conflicts. * Coordinate external building ...

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Conference Associate information

What is a conference associate?

Conference Associates are professionals who assist in the planning, coordination, and execution of conferences and events. Their responsibilities often include managing registration, supporting speakers and attendees, handling logistics, and ensuring the event runs smoothly. They play a critical role in delivering a successful and organized experience for all participants, often working closely with event planners and vendors. This role requires strong communication, organizational, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a conference associate?

To thrive as a Conference Associate, you need strong organizational abilities, attention to detail, and experience in event coordination, often supported by a bachelor's degree in hospitality, communications, or a related field. Familiarity with event management software, registration platforms, and audiovisual systems is typically required. Excellent interpersonal skills, problem-solving abilities, and adaptability help you manage attendee needs and unexpected challenges. These skills ensure smooth event execution, high attendee satisfaction, and successful conference outcomes.

How does a conference associate typically collaborate with other event team members during large conferences?

As a Conference Associate, you will work closely with various event staff, including coordinators, technical teams, and customer service personnel, to ensure the smooth execution of conference activities. Collaboration often involves coordinating logistics, assisting with attendee registration, supporting speakers, and troubleshooting issues as they arise. Strong communication and adaptability are essential, as you'll frequently shift between roles to support the team's collective goals and contribute to a successful event experience.

What is the difference between Conference Associate vs Event Coordinator?

AspectConference AssociateEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles prefer a bachelor's degreeHigh school diploma; often a bachelor's degree in hospitality, marketing, or related fields
Work EnvironmentConference venues, hotels, or corporate settings during eventsVaries from corporate offices to event sites, including conferences, weddings, and festivals
Employer & Industry UsagePrimarily in conference centers, associations, and corporate event planningIn hospitality, event planning companies, and corporate sectors

While both roles involve supporting events, a Conference Associate typically focuses on assisting with conference-specific tasks such as registration and logistics, often within conference centers or associations. An Event Coordinator has a broader scope, managing various types of events, including conferences, requiring more extensive planning and coordination skills.

What are the most commonly searched types of Conference jobs in Pennsylvania?

The most popular types of Conference jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Conference Associate jobs?

Cities in Pennsylvania with the most Conference Associate job openings:

Conference Associate jobs near you

Executive Administrative Assistant - Conference Office

Harrisburg, PA • On-site

Allegheny East Conference
See more jobs at Allegheny East Conferenceexternal

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Re-posted 19 days ago

Job description

Executive Administrative Assistant - Conference Office

Allegheny East Conference is seeking a highly organized and professional Executive Administrative Assistant to support the Office of the President and Ministerial Department by performing a variety of high-level administrative and operational tasks. This individual will play a critical role in managing communication, scheduling, and coordination for executive leadership Key Responsibilities Executive Support

  • Manage complex calendars, appointments, and meeting schedules for the President and Ministerial Director.
  • Coordinate domestic and international travel arrangements, including itinerary creation and conference registrations.
  • Screen calls, emails, and other communications; prioritize and respond on behalf of the President/Ministerial Director.
  • Perform other duties as assigned

Communication & Documentation

  • Prepare, draft, and edit correspondence, reports, presentations, and other documents with accuracy and professionalism.
  • Attend meetings, take minutes, and follow up on action items.
  • Create and manage daily communications and ensure timely, accurate messaging across internal and external stakeholders.

Data Management & Reporting

  • Maintain ministerial activity reports and compile annual tithe reports from employees for executive review.
  • Conduct research and analyze data to support executive decision-making.
  • Maintain digital and physical filing systems in accordance with organizational policy.

Project Coordination & Events

  • Coordinate logistics for internal and external meetings, events, and cross-functional projects.
  • Serve as liaison with internal staff, board members, constituents, and external partners.

Qualifications

  • Must acknowledge and accept the principles, beliefs and practices of the Seventh-day Adventist Church and be a member of the Seventh-day Adventist Church in regular standing.
  • Minimum five (5) years of administrative support experience, preferably supporting executive-level leadership. Additional experience may substitute for education.
  • Proven ability to manage multiple priorities, exercise discretion, and maintain strict confidentiality.
  • Strong organizational, problem-solving, and multitasking skills.
  • Exceptional verbal and written communication skills.
  • Demonstrated professionalism, initiative, and attention to detail.

Education

  • Associate degree required in Office Management, Business Administration, Communication, Applied Science or an Administrative Assistant Associate's degree
  • Bachelor's degree preferred.

Technical Proficiency

  • High proficiency in Microsoft Office Suite or related software.
  • Comfortable using virtual collaboration platforms (Zoom, Teams).
  • Ability to adapt to and learn new technologies quickly.

Additional Information This position requires someone who is proactive, detail-oriented, and capable of operating with minimal supervision. The successful candidate will demonstrate sound judgment, grace under pressure, and a heart for service in a mission-driven environment. Applications must be received by March 16, 2026.

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