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Conference Assistant Jobs in Virginia (NOW HIRING)

Jefferson Lab

Conference & Tour Intern

Newport News, VA · On-site

$37K - $44K/yr

Event & Conference Support: Assist with maintaining the lab wide strategic calendar of priority events, conferences, and VIP visits. Support event logistics including room setup, materials ...

Ferrum College

Assistant Softball Coach

Ferrum, VA · On-site

$25K/yr

Ferrum College is a proud member of Conference Carolinas. PRIMARY PURPOSE: The assistant softball coach will assist the head softball coach in evaluating, recruiting, coaching and mentoring qualified ...

Ferrum College

Assistant Softball Coach

VA · On-site

$25K/yr

Ferrum College is a proud member of Conference Carolinas. PRIMARY PURPOSE: The assistant softball coach will assist the head softball coach in evaluating, recruiting, coaching and mentoring qualified ...

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$12

$18

$29

How much do conference assistant jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for conference assistant in Virginia is $18.77, according to ZipRecruiter salary data. Most workers in this role earn between $15.00 and $23.12 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What are the most commonly searched types of Conference jobs in Virginia?

The most popular types of Conference jobs in Virginia are:

What cities in Virginia are hiring for Conference Assistant jobs?

Cities in Virginia with the most Conference Assistant job openings:

Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Virginia as of August 2026, with employment types broken down into 2% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $39,041 per year, or $18.8 per hour.

Conference Planner

Civility Management Solutions

Hampton, VA • On-site

$45K - $55K/yr

Full-time

Posted 19 days ago

Job description

About Company:

WHAT WE STAND FOR

CivilityMS is committed to the highest degree of accountability, professionalism and civility in the workplace by supporting our clients in delivering cost effective, ethical, and reliable solutions of strategic value, while developing a balanced work environment through mentoring and coaching our greatest assets, our staff.

CivilityMS is committed to providing highly qualified support staff with specialized skills and senior level professionals who are subject matter experts in the fields of Project Management, Finance, Training, and Grants Management.

CivilityMS is committed to Veterans, our team of Veterans is honored to give back to our Veteran Community in training Fortune 500 companies on the “Veteran in the Workplace,” we look forward to providing insight, understanding and belief on behalf of all Veterans of the United States Military.

CivilityMS is committed to service and giving back to the community, our ongoing volunteer efforts with Veterans, both disabled and homeless and the underserved communities will always be a highlight of ‘who’ we are … CIVIL MINDED!

JOIN OUR TALENT COMMUNITY

CivilityMS is accepting applications from qualified candidates who would like to be considered for future Conference Coordinator opportunities supporting our federal government customers.

This is an evergreen talent-pipeline posting and may not represent a currently available position. Applications will be reviewed as anticipated or future staffing needs arise. Employment opportunities are contingent upon factors that may include contract award, customer authorization, funding, position availability, and the applicant’s ability to satisfy all applicable employment and customer requirements.

Submitting an application does not guarantee an interview or an offer of employment. Qualified applicants may be contacted when a position becomes available that aligns with their experience and qualifications.

About the Role:

Future Conference Coordinator opportunities may involve providing administrative, logistical, and event-execution support for leadership development conferences, courses, symposiums, and related programs. Depending on the specific assignment, the Conference Coordinator may support CivilityMS customers such as Headquarters Air Combat Command (HQACC/A1K).

The role helps ensure that events are planned and executed effectively through detailed coordination, stakeholder communication, records management, on-site or virtual event support, and post-event analysis.

Minimum Qualifications:

  • 3 years experience in administrative or program support including scheduling, training support, or conference logistics
  • 3 years experience with Microsoft Office Suite (Excel, Access, Word, Outlook, PowerPoint)
  • 2 years experience creating or managing SharePoint sites and lists
  • Strong customer service and communication skills
  • Ability to work independently and manage multiple requirements
  • Active clearance

Preferred Qualifications:

  • Certification in event planning or project management.
  • Experience with virtual event platforms and hybrid event planning.

Responsibilities:

  • Plan, coordinate, execute, and facilitate conferences using existing or newly developed checklists
  • Collect stakeholder requirements to draft and coordinate conference schedules and agendas
  • Coordinate lodging, transportation, conference rooms, equipment, dining, and briefers
  • Coordinate Distinguished Visitor schedules and protocol with ACC Protocol
  • Collect attendee registration data without handling payments
  • Prepare attendee materials and assist with senior leader binder preparation
  • Support event execution including monitoring schedules, resolving issues, briefing administrative details, and capturing notes
  • Draft, administer, and analyze post‑event surveys and After Action Reports
  • Maintain databases, spreadsheets, and course documentation including attendance tracking and waiver tracking
  • Update and manage conference content on MS SharePoint and ACC shared drives
  • Handle and safeguard PII in accordance with the Privacy Act
  • Perform administrative communication through email, meetings, and phone calls professionally
  • Support research and analysis on course trend data when requested