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Conference Assistant Jobs in Virginia (NOW HIRING)

Cape Fox Corporation

Conference Manager

Chantilly, VA · On-site

Job Title Conference Manager Saxman One is seeking a Senior Conference and Meeting Planner. This ... Maintain excellent A/V skills required for coordination of on-site A/V set-up. Assist with speaker ...

Cape Fox SS

Conference Manager

Chantilly, VA

Saxman One is seeking a Senior Conference and Meeting Planner. This position will support our ... Maintain excellent A/V skills required for coordination of on-site A/V set-up. Assist with speaker ...

Compass Group

CONFERENCE SERVICES ATTENDANT

Mclean, VA · On-site

$20/hr

The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass ... Assists with conference room readiness to determine that the rooms are equipped with proper ...

cna

Facilities Lead

Arlington, VA

... conference operations support. 2. Responsible for routine maintenance, repairs, cleaning, and general upkeep of the CNA facility to ensure a safe and comfortable work environment. Liaise with ...

cna

Facilities Lead

Arlington, VA

... conference operations support. 2. Responsible for routine maintenance, repairs, cleaning, and general upkeep of the CNA facility to ensure a safe and comfortable work environment. Liaise with ...

Ferrum College

Assistant Volleyball Coach

VA · On-site

Ferrum College is a proud member of Division II Conference Carolinas. PRIMARY PURPOSE: The Assistant Women's Volleyball coach will assist the head Women's Volleyball coach in evaluating, recruiting ...

Ferrum College

Assistant Volleyball Coach

Ferrum, VA · On-site

Ferrum College is a proud member of Division II Conference Carolinas. PRIMARY PURPOSE: The Assistant Women's Volleyball coach will assist the head Women's Volleyball coach in evaluating, recruiting ...

CNA Corporation

Facilities Lead

Arlington, VA

$43.20K - $53.60K/yr

... conference operations support. 2. Responsible for routine maintenance, repairs, cleaning, and general upkeep of the CNA facility to ensure a safe and comfortable work environment. Liaise with ...

StyleCraft Homes

Office Assistant

Richmond, VA · On-site

$15.50 - $20.25/hr

We are looking for a highly customer focused Office Assistant to join our team. This is a ... Assists with office appearance, supply inventory, mail distribution, and stocking of conference ...

StyleCraft Homes

Office Assistant

Henrico, VA · On-site

$15.50 - $20.25/hr

We are looking for a highly customer focused Office Assistant to join our team. This is a ... Assists with office appearance, supply inventory, mail distribution, and stocking of conference ...

StyleCraft Homes

Office Assistant

Richmond, VA · On-site

$16.50 - $21.75/hr

We are looking for a highly customer focused Office Assistant to join our team. This is a ... Assists with office appearance, supply inventory, mail distribution, and stocking of conference ...

Constellis

Administrative Assistant

Herndon, VA · On-site

$18.50 - $25/hr

Constellis - JobID: 5001180883906 [Office Assistant / Receptionist] As an Administrative Assistant ... Schedule meetings and manage MegaCenter staff calendars and the conference call bridge calendar;

Care Net

Executive Assistant

Lansdowne, VA · On-site

The Executive Assistant is responsible for developing intra-office communication protocols ... Coordinate with the conference team, COO and Office Manager on scheduling and related tasks

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Conference Assistant information

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$12

$18

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How much do conference assistant jobs pay per hour?

As of May 29, 2026, the average hourly pay for conference assistant in Virginia is $18.77, according to ZipRecruiter salary data. Most workers in this role earn between $15.00 and $23.12 per hour, depending on experience, location, and employer.

What Does a Conference Assistant Do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a Conference Assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by Conference Assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What are Conference Assistants?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs
What are the most commonly searched types of Conference jobs in Virginia? The most popular types of Conference jobs in Virginia are:
What cities in Virginia are hiring for Conference Assistant jobs? Cities in Virginia with the most Conference Assistant job openings:
Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Virginia as of May 2026, with employment types broken down into 75% Full Time, 17% Part Time, 4% Temporary, and 4% Contract. Highlights an 96% In-person, and 4% Hybrid job distribution, with an average salary of $39,041 per year, or $18.8 per hour.

Conference Manager

Cape Fox Corporation

Chantilly, VA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

Job description

Job Title
Conference Manager
Job Description
Saxman One is seeking a Senior Conference and Meeting Planner. This position will support our clients in meeting and event support. This is a hybrid role with one day in the office, plus events. Meeting support may include, but is not limited to:
Program Administration
Understand government rules and regulations with regard to meetings: in person, hybrid, and virtual.
Understand security rules and regulations with regard to meetings.
Work well under pressure, prioritizing tasks.
Demonstrate good public presence and the ability to interact with many types of people at different level.
Support fellow staff members.
Work with and support other planning partners as needed.
Budget and Financial Analysis
Calculate fees and monitor costs to ensure that meetings stay on budget.
Complete all related travel expense reports within 10 days of completion.
Process all event invoices in a timely manner.
Meeting Coordination
Meet with client to determine specifications.
Coordinate multiple meetings simultaneously.
Locate meeting facility, conduct site visits where necessary, and negotiate contracts with facilities and vendors.
Assist with technical agenda development and run-of-show.
Coordinate with facility to ensure complete and accurate execution.
Reviews banquet event orders for accuracy.
Coordinate with vendors to ensure specifications and requirements are met.
Provide pro-active on-site meeting support, travel as required to facilitate client meetings.
Maintain excellent A/V skills required for coordination of on-site A/V set-up.
Assist with speaker presentations and problem-solving software and hardware difficulties
Administrative Services
Compose and prepare correspondence.
Make travel arrangements for attendees as necessary, then process travel reimbursements.
Create and administer meeting database.
Coordinate to create, design, and maintain websites for meeting registration.
Coordinate to create and print professional-quality meeting materials in a timely and cost-effective manner.
Collect presentations and distribute if required in a timely manner.
Complete monthly status reports in a timely manner.
Complete and sign timesheet in a timely manner.
Other duties as assigned and special projects.
The salary range (or hiring range) for this position has been established at: $90,000.00 - $125,00.00. The salary range represents the company's good faith and reasonable estimate of the range of possible compensation at the time of posting. In addition, for full-time, benefit eligible positions we offer a variety of benefits including company holidays, paid time off, health insurance, dental insurance, vision insurance, life and disability insurance as well as 401K with company match.
Travel Requirements
10 - 25%
Job Requirements
  • BA/BS required
  • 7+ years of experience
  • Previous meeting/event support (Government experience preferred)
  • CMP or CGMP certifications required
  • Strong written and oral communication skills, organizational skills, and attention to detail.
  • Self-motivated with minimal oversight.
  • Computer skills including Microsoft Word, Excel, PowerPoint, and Outlook.
  • Understanding of the Federal Travel Regulations as it pertains to government events.
  • The ability to travel is mandatory.
  • Must have authorization to work in the United States as defined by the Immigration Reform Act of 1986.

Category
Other
Location
Chantilly - CapeFoxFCG - Chantilly, VA 20151 US (Primary)
Education
Bachelor's Degree

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