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Conference Assistant Jobs in Virginia (NOW HIRING)

Jefferson Lab

Conference & Tour Intern

Newport News, VA · On-site

$37K - $44K/yr

Event & Conference Support: Assist with maintaining the lab wide strategic calendar of priority events, conferences, and VIP visits. Support event logistics including room setup, materials ...

Ferrum College

Assistant Softball Coach

Ferrum, VA · On-site

$25K/yr

Ferrum College is a proud member of Conference Carolinas. PRIMARY PURPOSE: The assistant softball coach will assist the head softball coach in evaluating, recruiting, coaching and mentoring qualified ...

Ferrum College

Assistant Softball Coach

VA · On-site

$25K/yr

Ferrum College is a proud member of Conference Carolinas. PRIMARY PURPOSE: The assistant softball coach will assist the head softball coach in evaluating, recruiting, coaching and mentoring qualified ...

StyleCraft Homes

Office Assistant

Richmond, VA · On-site

$15.50 - $20.25/hr

We are looking for a highly customer focused Office Assistant to join our team. This is a ... Assists with office appearance, supply inventory, mail distribution, and stocking of conference ...

StyleCraft Homes

Office Assistant

Richmond, VA

$16.50 - $21.75/hr

We are looking for a highly customer focused Office Assistant to join our team. This is a ... Assists with office appearance, supply inventory, mail distribution, and stocking of conference ...

StyleCraft Homes

Office Assistant

Henrico, VA · On-site

$15.50 - $20.25/hr

We are looking for a highly customer focused Office Assistant to join our team. This is a ... Assists with office appearance, supply inventory, mail distribution, and stocking of conference ...

CARE NET

Executive Assistant

Leesburg, VA · On-site

The Executive Assistant is responsible for developing intra-office communication protocols ... Coordinate with the conference team, COO and Office Manager on scheduling and related tasks

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Conference Assistant information

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$12

$18

$29

How much do conference assistant jobs pay per hour?

As of Aug 2, 2026, the average hourly pay for conference assistant in Virginia is $18.77, according to ZipRecruiter salary data. Most workers in this role earn between $15.00 and $23.12 per hour, depending on experience, location, and employer.

What are Conference Assistants?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What Does a Conference Assistant Do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are some common challenges faced by Conference Assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What are the key skills and qualifications needed to thrive as a Conference Assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs
What are the most commonly searched types of Conference jobs in Virginia? The most popular types of Conference jobs in Virginia are:
What cities in Virginia are hiring for Conference Assistant jobs? Cities in Virginia with the most Conference Assistant job openings:
Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Virginia as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $39,041 per year, or $18.8 per hour.

Conference Center Facilities Manager

Hotel Madison

Harrisonburg, VA • On-site

Full-time

Posted 10 days ago

Job description

Hotel Madison & Shenandoah Valley Conference Center Facilities Manager

  1. Interpret Banquet Event Orders to ensure event details and staffing are clearly communicated and orchestrated.
  2. Develop timeline for the week of all events and functions regarding room set ups and cleaning.
  3. Set up/breakdown banquet meeting space per Banquet Event Order instructions including tables, linens, and all other event provisions.
  4. Monitor and maintain cleanliness, sanitation and organization of all banquet spaces and common areas in the Conference Center.
  5. Ensure proper storage of all equipment including tables, linens, chairs, dance floor, stage, décor
  6. Ensure proper cleaning of all equipment after the function is completed.
  7. Supervise and assist assigned banquet associates during events.
  8. Observe Health Department guidelines for food handling and sanitation.
  9. Quarterly banquet equipment inventory to include tables, linen, china, glassware, and silverware.
  10. Monthly walk through of Conference Center with detailed checklist.
  11. Provide input to enhance processes that heighten guest experience and improve financial results.
  12. Create an environment that’s engaging, where motivated people want to join, learn, and do their best and advance.
  13. Lead a diverse team by modeling the way, by empowering , and coaching throughout the employment lifecycle.
  14. Provide specific room set capacities for all meeting rooms based on the room set-up, and any other defined factors (a/v requirements, dance floor size, staging, etc.) based on actual room sets.
  15. Work with the on-site A/V company to ensure their a/v set is coordinated with the room set and event needs.
  16. Outsource any items (chairs, tables, china, glass, linen) through 3rd party vendors for either purchase or rent based on current inventory compared to event needs on a daily basis (with executive leadership approval).
  17. Assist the banquet operations team as needed with any changes, additions, or modifications to room sets and event service as time permits.
  18. Train all banquet team members to understand and implement room set-up/tear down as required by the banquet leadership team.
  19. Understand and follow all room diagrams as provided by the conference services and banquet leadership team. Provide feedback and address any concerns prior to or during the set-up to avoid any negative impact to the event.
  20. Expected workweek is 50 hours on average. Some weeks will be more, some less.



Meetings:

BEO Meetings on Tuesday and Thursday at 2pm.

Weekly meeting with Director of Catering and Events- TBD

Staff Meeting – Wednesday at 2 PM