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Conference Assistant Jobs in Virginia (NOW HIRING)

Ferrum College

Assistant Men's Basketball Coach

Ferrum, VA · On-site

$11K - $12K/yr

Assistant Men's Basketball Coach Department: Athletics Employment Type: Full-Time, 12-Month Staff ... Promote and maintain a culture of compliance with NCAA Division II, Conference Carolinas, and ...

Ferrum College

Assistant Men's Basketball Coach

VA · On-site

$11K - $12K/mo

Assistant Men's Basketball Coach Department: Athletics Employment Type: Full-Time, 12-Month Staff ... Promote and maintain a culture of compliance with NCAA Division II, Conference Carolinas, and ...

Care Net

Executive Assistant

Lansdowne, VA · On-site

The Executive Assistant is responsible for developing intra-office communication protocols ... Coordinate with the conference team, COO and Office Manager on scheduling and related tasks

Care Net

Executive Assistant

Lansdowne, VA · Hybrid

The Executive Assistant is responsible for developing intra-office communication protocols ... Coordinate with the conference team, COO and Office Manager on scheduling and related tasks

Carenet Health

Executive Assistant

Leesburg, VA · On-site

The Executive Assistant is responsible for developing intra-office communication protocols ... Coordinate with the conference team, COO and Office Manager on scheduling and related tasks

CARE NET

Executive Assistant

Lansdowne, VA · On-site

The Executive Assistant is responsible for developing intra-office communication protocols ... Coordinate with the conference team, COO and Office Manager on scheduling and related tasks

AtWork!

Administrative Assistant

Mclean, VA · On-site

$18.50 - $25/hr

Administrative Assistant AtWork Tysons is hiring an Administrative Assistant for a corporate office ... and conference rooms, preparing correspondence, reports, and presentations, maintaining filing ...

Ferrum College

Assistant Men's Soccer Coach

Roanoke, VA · On-site

$25K - $30K/yr

Assistant Men's Soccer Coach Department: Athletics Employment Type: Full-Time, 12-Month Staff ... As an NCAA Division II institution and proud member of Conference Carolinas, we are committed to ...

Ferrum College

Assistant Men's Soccer Coach

Roanoke, VA · On-site

$25K - $30K/yr

Assistant Men's Soccer Coach Department: Athletics Employment Type: Full-Time, 12-Month Staff ... As an NCAA Division II institution and proud member of Conference Carolinas, we are committed to ...

AtWork - Tysons

Administrative Assistant

Mclean, VA · On-site

$22/hr

Administrative Assistant -- Tysons, VA (Onsite) $22/hour | Mon- Fri, 8: 30 AM- 5: 00 PM | Temp-to ... calendars, schedule meetings and conference rooms - Prepare correspondence, reports, and ...

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Conference Assistant information

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How much do conference assistant jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for conference assistant in Virginia is $18.77, according to ZipRecruiter salary data. Most workers in this role earn between $15.00 and $23.12 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What are the most commonly searched types of Conference jobs in Virginia?

The most popular types of Conference jobs in Virginia are:

What cities in Virginia are hiring for Conference Assistant jobs?

Cities in Virginia with the most Conference Assistant job openings:

Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Virginia as of September 2026, with employment types broken down into 2% As Needed, 71% Full Time, 22% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $39,041 per year, or $18.8 per hour.

NGB Joint Training Requirements Specialist

Arlington, VA • On-site

DAWSON
See more jobs at DAWSONexternal

$85K - $120K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 7 days ago

Key responsibilities

  • Use current CJCSI 3500 series guidance to help JFHQs-State integrate the JTS into training, exercise, and planning processes

  • Conduct support visits to identify JTS gaps and build customized training plans

  • Develop Mission Training Assessments, support JMETL development, and update Joint Training Plans

Job description

Mahalo for your interest in this role! Please see the full position description below and click Start Your Application when ready.
Summary: Provide technical expertise to the 54 States, Territories, and Joint Force Headquarters (JFHQ) Staff to optimize domestic operations and exercise readiness for NGB-J37 Joint Training Requirements Specialist contract support. The location of this work is in Arlington, VA. Remote and/or Telework are possible pending government approval.
Job Description:
  • Use the most current CJCSI 3500 series guidance to help JFHQs-State integrate the JTS into training, exercise, and planning processes
  • Conduct support visits to identify JTS gaps and build customized training plans to implement JTS Phases I�IV
  • Develop Mission Training Assessments (MTA), support Joint Mission Essential Task List (JMETL) development, and update Joint Training Plans (JTP)
  • Input readiness and tracking information into the Defense Readiness Reporting System (DRRS)
  • Serve as an Observer, Controller, Trainer (OC/T) during exercises or training events an average of 15 times per year
  • Document Training Observations (TO) into Word, Excel, or PowerPoint and distribute them to the audience within 5 business days of exercise completion
  • Attend and document state or territory-hosted training exercises, delivering a formal trip report within 5 business days
  • Conduct 3 to 5 regional training workshops providing expert guidance on Secret and Unclassified training management and reporting systems (such as DRRS, JTS Phases I-IV, and the Joint Training Database of Record)
  • Provide expertise to help the Government revise the J/AMETL selection process and draft initial commander's training guidance
  • Access the Joint Training Database of Record via SIPRnet to pull current versions of the J/AMETL and help states incorporate new priorities
  • Process user account creation and resolve system issues as the designated "User Group Lead" for the Joint Training Database of Record
  • Update and draft baseline JTP processes tailored to organization needs in alignment with the CJCSM 3500.03 series
  • Consolidate staff inputs and author the draft JTP electronic text file for Commander/Director review
  • Interface with subordinate organizations (such as Joint Task Forces and Service Components) to link their schedules to headquarters plans
  • Save final JTP files and upload them to the Joint Training Database of Record within 5 business days of completion
  • Utilize the JTS and JELC process to design, plan, prepare, execute, and evaluate an average of 15 joint training events
  • Maintain and provide updated event templates to the Exercise Director within 5 business days after planning conferences
  • Attend exercise planning milestones�including Concept Development (CDM), Initial (IPM), Mid (MPM), and Final (FPM) planning meetings�and submit trip reports
  • Log established planning milestones and milestones into the Joint Training Database of Record within 5 business days of a conference
  • Assist with Master Scenario Events List (MSEL) scripting and overall exercise plan development
  • Provide an Executive Summary (EXSUM) within 3 business days and a detailed Trip Report within 5 business days of completing any travel or support event
  • Report lessons learned from state exercises to the NG-J37 Joint Doctrine and Joint Lessons Learned Branch
  • Maintain a continuous 1-year calendar mapping out all projected regional support visits
  • Collect feedback by distributing customer survey forms to personnel within 5 business days following an in-person visit
  • Maintain an active contact roster of J-37 personnel and submit an updated copy monthly
  • Maintain and submit a continuous metrics tracking list detailing the contractor's name, individuals trained, and achievements alongside the Monthly Status Report

Required Qualifications:
  • Must possess a secret security clearance
  • Must demonstrate a high level of technical competence with specialized military software systems, including:
    • Joint Training Database of Record (both Secret and Unclassified versions)
    • Defense Readiness Reporting System (DRRS)
    • Joint Lessons Learned Information System (JLLIS)
    • Joint Training Tool (JTT)
  • Must possess deep operational knowledge of the Joint Training System (JTS), Joint Exercise Life Cycle (JELC), and CJCSI 3500 series / CJCSM 3500.03 guidance
  • 8�15 years of experience in military operations, planning, or training, with a strong preference for National Guard (Active Guard Reserve/M-Day) or Joint Staff experience.
  • Bachelor's degree in emergency management, homeland security, public administration, or a related technical/defense field is standard (equivalent military experience is often accepted).
  • Prior experience working at a Joint Forces Headquarters (JFHQ), National Guard Bureau (NGB), or Combatant Command (COCOM) staff level.
  • Experience with the four phases of the Joint Training System
  • Experience instructing small group workshops at the senior leadership level
  • Relevant work experience in Joint Training Plan Development
  • Experience Conducting training classes on DoD systems (e.g. Defense Readiness Reporting system (DRRS), Joint Training Information Management System, Joint Lessons Learned Information System
  • Possess knowledge of Mission Training Assessments

Salary Range: $85,000 - $120,000
*This Position is Contingent Upon Award.
LAUKOA is an Equal Opportunity/VEVRAA federal contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.
LAUKOA offers a best-in-class benefits program including medical, dental, and vision insurance; a 401(k) program with employer match; paid vacation and sick leave; employer-paid basic life and AD&D insurance; an Employee Assistance Program; and a flexible work environment. Additionally, employees can choose from several voluntary benefits including critical illness coverage; accident insurance; identity theft coverage; pet insurance, and more.
LAUKOA gives preference to internal candidates. If no internal candidate meets our qualifications, external candidates will be given consideration.

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