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Conference Jobs (NOW HIRING)

Conference Catalysts

Conference Manager

Orlando, FL · On-site +1

$63K/yr

At Conference Catalysts we have an exceptional team of professionals who are dedicated to making our clients' lives easier, optimizing the way our organizations operate, and creating life-long ...

Boyne Resorts

Conference Manager

Big Sky, MT · On-site

Overview This Conference Management position is a blend of all aspects of conference planning at Big Sky Resort. This position will manage all needs for conference groups ranging in size from 20 to ...

Good Shepherd Services

Conference Scheduler

Bronx, NY

$40K - $45K/mo

Conference Scheduler performs and coordinates all administrative duties related to family team conferences involving families enrolled in the Bronx prevention program, along with front desk ...

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

$40K - $45K/mo

Conference Scheduler performs and coordinates all administrative duties related to family team conferences involving families enrolled in the Bronx prevention program, along with front desk ...

Compass Group

Conference Aide

Salt Lake City, UT

$21/hr

Conference Aide Goldman Salt Lake City Pay 5 Salary: $21/hour Other Forms of Compensation: Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee ...

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

$40K - $45K/mo

Conference Scheduler performs and coordinates all administrative duties related to family team conferences involving families enrolled in the Bronx prevention program, along with front desk ...

Boyne Resorts

Conference Manager

Big Sky, MT · On-site

Overview This Conference Management position is a blend of all aspects of conference planning at Big Sky Resort. This position will manage all needs for conference groups ranging in size from 20 to ...

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

Conference Scheduler performs and coordinates all administrative duties related to family team conferences involving families enrolled in the Bronx prevention program, along with front desk ...

Compass Group

Conference Aid

Manhattan, NY · On-site

$22 - $24/hr

Conference Aid - Paramount NYC Pay 6 Salary: $22-$24/hour Other Forms of Compensation: Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee ...

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Conference information

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$12

$18

$29

How much do conference jobs pay per hour?

As of Jul 24, 2026, the average hourly pay for conference in the United States is $18.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $23.32 per hour, depending on experience, location, and employer.

What are conference organizers and what do they do?

Conference organizers are professionals responsible for planning, coordinating, and managing conferences or large meetings. They handle logistics such as venue selection, scheduling, speaker arrangements, registration, and on-site management to ensure the event runs smoothly. Their role may also include budgeting, marketing the event, and coordinating with vendors and sponsors. Effective conference organizers ensure that the event meets its objectives and provides a valuable experience for attendees.

What is the difference between Conference vs Event Coordinator?

AspectConferenceEvent Coordinator
Primary FocusPlanning and managing conferences, seminars, and large gatheringsOrganizing various events like weddings, parties, corporate events
Work EnvironmentConference centers, hotels, corporate venuesVarious venues including hotels, outdoor locations, event halls
Required SkillsLogistics, speaker coordination, program schedulingVendor management, client communication, logistics
Common CertificationsEvent planning certifications, hospitality trainingEvent planning certifications, hospitality experience

While both roles involve event planning, a Conference focuses specifically on large-scale professional gatherings like seminars and conventions, requiring specialized skills in managing speakers and agendas. An Event Coordinator handles a broader range of events, including social and corporate functions, with a focus on client needs and vendor coordination.

What are the key skills and qualifications needed to thrive as a Conference Planner, and why are they important?

To thrive as a Conference Planner, you need strong organizational skills, attention to detail, and experience in event management, often supported by a degree in hospitality or a related field. Familiarity with event management software, registration systems, and budgeting tools is typically required. Excellent communication, problem-solving, and negotiation skills help professionals manage vendors, clients, and unforeseen challenges. These skills ensure seamless event execution, positive attendee experiences, and successful outcomes for stakeholders.

What are some common challenges faced by conference coordinators, and how can they be overcome?

Conference coordinators often encounter challenges such as managing logistics for large groups, handling last-minute changes, and ensuring smooth communication between vendors, speakers, and attendees. To overcome these, it's essential to maintain detailed checklists, establish strong relationships with reliable partners, and use project management tools to track progress and deadlines. Flexibility and proactive problem-solving skills are also invaluable, as unexpected issues can arise on event days.
More about Conference jobs
What cities are hiring for Conference jobs? Cities with the most Conference job openings:
What are the most commonly searched types of Conference jobs? The most popular types of Conference jobs are:
What states have the most Conference jobs? States with the most job openings for Conference jobs include:
What job categories do people searching Conference jobs look for? The top searched job categories for Conference jobs are:
Conference jobs near you
Infographic showing various Conference job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 91% Physical, 4% Hybrid, and 5% Remote job distribution, with an average salary of $39,378 per year, or $18.9 per hour.
Conference Manager

Conference Manager

Conference Catalysts

Orlando, FL • On-site, Remote

$63K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 7 days ago

Job description

About Conference Catalysts:
What started almost 20 years ago as a company with a simple goal to become a respected conference management company has grown and evolved to become something with a much greater reach and impact. At Conference Catalysts we have an exceptional team of professionals who are dedicated to making our clients' lives easier, optimizing the way our organizations operate, and creating life-long relationships through exceptional customer service and innovative software solutions. Come see what it's like to be a ConfCat!
Reports to: VP, Conference Management Operations
Location: Remote in the US
Job Type: Full-time, exempt, salary
Summary of Position:
The Conference Manager provides high-level support of conferences from conception through to completion. Conferences include technical conferences, trade shows, board meetings, and social events. The role of Conference Manager is hands-on and often involves working as part of a team and varies highly depending on the specific client and type of conference. Conference Managers are principally responsible for managing multiple conferences throughout the year. Conference Managers are responsible for being an independent leader within the Conference Management Unit and assisting with others' growth in the unit.
Performance Evaluation:
Formal evaluations will be conducted in 6-month intervals by the Director -Conference Management Operations to assess job performance.
Responsibilities and Duties:
  • Meet weekly with Director, Conference Management Operations to provide status updates, discuss time-sensitive items that require completion, address quality control checks, and discuss improvements that should be made.
  • Attend weekly Unit meetings and actively participate in discussions on items of importance and process/systems improvement.
  • Attend weekly Pod meetings and actively participate in discussions on items of importance and process/systems improvement.
  • Attend and participate actively in Unit Workshops.
  • Attend and participate actively in All-Company meetings.
  • Maintain accurate time records according to company policy, to track support requirements for each client.
  • Use adopted Company applications: Gmail, ClickUp, Slack, Google Calendar, GoToMeeting, Cvent, Dropbox, Doodle, MailChimp, Last Pass, Skype, Survey Monkey, ShareX, and others.
  • Demonstrate mastery in the ability to seamlessly navigate the company internal file structure.
  • Demonstrate knowledge proficiency of the basic structure of IEEE, keeping current on all policies and keeping updated contact lists.
  • Manage ClickUp boards effectively for each conference, keeping tasks dated and up-to-date. Ensure boards and cards contain complete information, checklists, etc. so anyone can seamlessly step in and help with tasks as required.
  • Develop and foster relationships with Conference leadership: General Chairs, Technical Program Chairs, Organizing Committee, becoming an invaluable resource.
  • Liaise with clients to ascertain their precise conference requirements.
  • Configure and manage online paper submission process.
  • Compile and produce conference proceedings content.
  • Produce detailed RFP for conferences (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets).
  • Communicate and maintain timelines and priorities on every project.
  • Develop, update, and actively manage conference budgets.
  • Manage all project elements within time limits and on budget.
  • Ensure excellent customer service and quality delivery.
  • Travel onsite to perform advance site inspection, as necessary.
  • Research markets to identify opportunities for conference attendance growth and increase paper submissions.
  • Coordinate with venue management, caterers, exhibit designers, contractors and other vendors, as necessary.
  • Plan room layouts for conference sessions, workshops, demonstrations, and social events.
  • Plan menus and order food & beverage for conference functions.
  • Coordinate volunteer staff requirements and volunteer staff briefings.
  • Sell sponsorship/stand/exhibition space to potential exhibitors/partners.
  • Configure online registration sites and manage conference registration processing.
  • Prepare delegate packs, name badges and collateral.
  • Liaise with marketing and PR colleagues to promote the conference.
  • Liaise with clients and internal design staff to create a brand for the conference and organize the production of tickets, posters, catalogues and sales brochures, plus social media coverage.
  • Coordinate suppliers, handle client queries and troubleshoot on the day of the conference to ensure that all runs smoothly.
  • Oversee onsite set up of registration area, exhibit area, and meeting rooms.
  • Demonstrate proactive approach to handling issues and troubleshooting any emerging problems throughout the entire conference planning cycle.
  • Carry out post-conference evaluation (including data entry and analysis and producing reports for conference sponsors).
  • Organize and clearly express information in concise written and verbal form and work with diverse contacts from around the world.
  • Schedule and facilitate conference calls with Conference committees, taking detailed minutes. Facilitate action item completion.
  • Manage conference websites, ensuring the websites always include the most current content and are user-friendly.
  • Develop and maintain Conference social media platforms, drafting and posting content regularly.
Required Experience, Skills, and Education:
  • Bachelor's degree in event management, business administration, management, communications, or related field. Or relevant combination of education and experience.
  • Minimum of two years of experience in full-scope event management or planning work.
  • Strong communication, organization, and client-facing skills.
  • Strong project management skills, with the ability to manage multiple tasks and deadlines.
  • Demonstrated problem-solving ability and resourcefulness.
  • Familiarity with professional associations or nonprofit organizations.
Travel Requirements:
  • Travel for this position will be around 7-8 times per year, for a length of 5-8 days each time.
  • Estimated travel between 10 - 18%
  • Domestic and international travel is required. Must have, or have the ability to acquire, a passport.
Physical Requirements:
  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.
  • Must be capable of traveling on long-haul flights.
Compensation and Benefits:
  • Compensation is commensurate with skills, education, and experience starting at $63,000/year.
  • Comprehensive Medical, Dental & Vision Insurance (Full employee premiums covered by Conference Catalysts).
  • Health Flexible Spending Account (FSA) for eligible health & wellness expenses.
  • 401(k) Retirement Plan following the 90-day onboarding period (Conference Catalysts matches dollar for dollar, up to 5% of employee deferrals).
  • Uncapped flex time off following the 90-day onboarding period.
  • 14 paid company holidays.
  • Voluntary Life and AD&D insurance.
  • Individual professional development budget.
  • Annual office discretionary budget.
  • Annual swag store budget.
  • Monthly gym membership reimbursement.

The pay range for this role is:
63,000 - 63,000 USD per year (Remote (Orlando, Florida, US))

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