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Conference Jobs in Pittsburgh, PA (NOW HIRING)

K2services

Office Services Associate

Pittsburgh, PA · On-site

$15.50 - $19.50/hr

Conference Room / Personal Space Reservations * Heavily utilize internal reservation system for conference room and personal space reservations. * Assist customers with scheduling needs / conflicts ...

Opensity Solutions

Office Services Associate

Pittsburgh, PA · On-site

$15.50 - $19.50/hr

Conference Room / Personal Space Reservations * Heavily utilize internal reservation system for conference room and personal space reservations. * Assist customers with scheduling needs / conflicts ...

Opensity Solutions

Office Services Associate

Pittsburgh, PA · On-site

$15 - $18.75/hr

Conference Room / Personal Space Reservations * Heavily utilize internal reservation system for conference room and personal space reservations. * Assist customers with scheduling needs / conflicts ...

PNC

Guest Services Administrator Senior

Pittsburgh, PA

$83K - $113K/yr

In this role, you will manage conference room reservations, review meeting requirements, and assign appropriate meeting spaces based on capacity, technology needs, room setup, and location ...

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Conference information

See Pittsburgh, PA salary details

$12

$18

$28

How much do conference jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for conference in Pittsburgh, PA is $18.38, according to ZipRecruiter salary data. Most workers in this role earn between $14.71 and $22.64 per hour, depending on experience, location, and employer.

What does a conference organizer do?

Conference organizers are professionals responsible for planning, coordinating, and managing conferences or large meetings. They handle logistics such as venue selection, scheduling, speaker arrangements, registration, and on-site management to ensure the event runs smoothly. Their role may also include budgeting, marketing the event, and coordinating with vendors and sponsors. Effective conference organizers ensure that the event meets its objectives and provides a valuable experience for attendees.

What are the key skills and qualifications needed to thrive as a conference planner?

To thrive as a Conference Planner, you need strong organizational skills, attention to detail, and experience in event management, often supported by a degree in hospitality or a related field. Familiarity with event management software, registration systems, and budgeting tools is typically required. Excellent communication, problem-solving, and negotiation skills help professionals manage vendors, clients, and unforeseen challenges. These skills ensure seamless event execution, positive attendee experiences, and successful outcomes for stakeholders.

What are some common challenges faced by conference coordinators, and how can they be overcome?

Conference coordinators often encounter challenges such as managing logistics for large groups, handling last-minute changes, and ensuring smooth communication between vendors, speakers, and attendees. To overcome these, it's essential to maintain detailed checklists, establish strong relationships with reliable partners, and use project management tools to track progress and deadlines. Flexibility and proactive problem-solving skills are also invaluable, as unexpected issues can arise on event days.

What is the difference between Conference vs Event Coordinator?

AspectConferenceEvent Coordinator
Primary FocusPlanning and managing conferences, seminars, and large gatheringsOrganizing various events like weddings, parties, corporate events
Work EnvironmentConference centers, hotels, corporate venuesVarious venues including hotels, outdoor locations, event halls
Required SkillsLogistics, speaker coordination, program schedulingVendor management, client communication, logistics
Common CertificationsEvent planning certifications, hospitality trainingEvent planning certifications, hospitality experience

While both roles involve event planning, a Conference focuses specifically on large-scale professional gatherings like seminars and conventions, requiring specialized skills in managing speakers and agendas. An Event Coordinator handles a broader range of events, including social and corporate functions, with a focus on client needs and vendor coordination.

What are the most commonly searched types of Conference jobs in Pittsburgh, PA?

The most popular types of Conference jobs in Pittsburgh, PA are:

Conference jobs near you
Infographic showing various Conference job openings in Pittsburgh, PA as of August 2026, with employment types broken down into 1% Internship, 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $38,229 per year, or $18.4 per hour.

Conference Services Support Specialist

McGuireWoods LLP

Pittsburgh, PA • Hybrid

Full-time

Re-posted 10 days ago

McGuireWoods rating

8.1

Company rating: 8.1 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

22nd of 35 rated law firms

Job description

Overview

McGuireWoods LLP has an opening for a Conference Services Support Specialist in our Pittsburgh office. This position provides conference services and reception support, working with the Office Administrator while managing all aspects of the conference center. The ideal candidate is a detail-oriented, customer-service-driven self-starter with strong communication skills and the ability to multitask under pressure and have sound judgment in a fast-paced environment.

McGuireWoods, one of the world's leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

Conference Center Duties:

  • Owns all hosted meetings/events for the office.
  • Monitors scheduling software and conference center activity to keep rooms prepared.
  • Coordinates event logistics-room/furniture setup, catering, and vendor/building management liaison.
  • Manages full setup and teardown of food, beverage, furniture, and supplies.
  • Orders catering from approved vendors with proper client/matter coding; reconciles purchasing card monthly.
  • Maintains vendor relationships, ensures building access/delivery compliance, and recommends new vendors.
  • Maintains conference rooms, team rooms, visitor offices, and common areas, reports maintenance needs as needed.
  • Orders and maintains food, beverage, and supply inventory; keeps kitchens, cafe, and coffee bars clean and stocked.
  • Maintains knowledge of emergency procedures; participates on the Building Evacuation Team.
  • Follows security protocols for clients, visitors, and vendors, including building security lists.

Reception Duties:

  • Greets and announces clients/visitors; extends hospitality (beverages, print/copy help, parking validation).
  • Manages conference room and visitor office reservations via the electronic booking system.
  • Coordinates A/V, room setup, and F&B requirements; may handle directly.
  • Provides general administrative support and ensures all client-facing areas meet firm standards.
Qualifications
  • Requires a high school diploma or GED and a minimum of two years of related experience and/or training.
  • Detail-oriented, customer-service-driven individual who exercises sound judgment, including in emergencies.
  • Ability to multitask, prioritize, and perform effectively under pressure, including non-traditional hours or overtime as needed.
  • Maintains strict confidentiality and interacts confidently with all levels of firm personnel, clients, visitors, and vendors.
  • Proficient in MS Office with the ability to learn firm-specific applications (e.g., conference room scheduling software, document management systems).
  • Interest in using innovative AI technology, including Harvey and Copilot, to support efficient, high-impact work.

Have more questions? Connect with a recruiter directly. #LI-ER1  

Employment Type: FULL_TIME

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