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Conference Jobs (NOW HIRING)

Compass Group

CONFERENCE COORDINATOR

New York, NY · On-site

$78K - $80K/yr

Job Summary The Conference Coordinator will interact closely with the Firm's executives and administrative staff to ensure the seamless planning and coordination of meetings, conferences and other ...

Flik Hospitality Group

CONFERENCE PLANNER

Boston, MA · On-site

$68K - $70K/yr

Job Summary Working as a Conference Planner, you are responsible for Guest Services for the Harvard Conference Center. You will be responsible for ensuring guest's needs are met with high level of ...

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Compass Group

CONFERENCE COORDINATOR

Chesterfield, MO · On-site

$45K - $49K/yr

Job Summary The Conference Coordinator is responsible for the booking and coordination of all group-related functions, responsible for the maintenance and upkeep of the reservation scheduling system ...

Wilmerhale

Conference Room Planner

Miamisburg, OH

Coordinate conference room scheduling and support meetings across multiple US offices * Manage catering logistics, partner with vendors, and ensure smooth event execution * Collaborate with IT ...

Compass Group

Conference Planner

Atlanta, GA · On-site

$62K - $75K/yr

Conference Planner Coca Cola Atlanta Pay 10 Salary: $62,000-$75,000 Other Forms of Compensation: Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and ...

Compass Group

CONFERENCE PLANNER

Boston, MA · On-site

$68K - $70K/yr

Job Summary Working as a Conference Planner, you are responsible for Guest Services for the Harvard Conference Center. You will be responsible for ensuring guest's needs are met with high level of ...

Compass Group

CONFERENCE PLANNER

Boston, MA · On-site

$68K - $70K/yr

Job Summary Working as a Conference Planner, you are responsible for Guest Services for the Harvard Conference Center. You will be responsible for ensuring guest's needs are met with high level of ...

Compass Group

CONFERENCE COORDINATOR

Manhattan, NY

$78K - $80K/yr

Job Summary The Conference Coordinator will interact closely with the Firm's executives and administrative staff to ensure the seamless planning and coordination of meetings, conferences and other ...

Fooda

Conference Center Concierge

Boston, MA · On-site

$25 - $27/hr

The Conference Center Concierge & Catering Services Associate is responsible for delivering a high-touch hospitality experience within a corporate conference center. This role supports front desk ...

Compass Group

CONFERENCE ASSISTANT

Austin, TX · On-site

$19 - $20/hr

Job Summary The Conference Assistant is responsible for establishing a warm, welcoming, and professional atmosphere for all Employees, Clients, Executives, and guest. The individual in this role will ...

Rapport

Conference Planner

Atlanta, GA · On-site

$62K - $75K/yr

Conference Planner Coca Cola Atlanta Pay 10 Salary: $62,000-$75,000 Other Forms of Compensation: Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and ...

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All JobsConference Jobs

Conference information

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$12

$18

$29

How much do conference jobs pay per hour?

As of Jul 3, 2026, the average hourly pay for conference in the United States is $18.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $23.32 per hour, depending on experience, location, and employer.

What are conference organizers and what do they do?

Conference organizers are professionals responsible for planning, coordinating, and managing conferences or large meetings. They handle logistics such as venue selection, scheduling, speaker arrangements, registration, and on-site management to ensure the event runs smoothly. Their role may also include budgeting, marketing the event, and coordinating with vendors and sponsors. Effective conference organizers ensure that the event meets its objectives and provides a valuable experience for attendees.

What is the difference between Conference vs Event Coordinator?

AspectConferenceEvent Coordinator
Primary FocusPlanning and managing conferences, seminars, and large gatheringsOrganizing various events like weddings, parties, corporate events
Work EnvironmentConference centers, hotels, corporate venuesVarious venues including hotels, outdoor locations, event halls
Required SkillsLogistics, speaker coordination, program schedulingVendor management, client communication, logistics
Common CertificationsEvent planning certifications, hospitality trainingEvent planning certifications, hospitality experience

While both roles involve event planning, a Conference focuses specifically on large-scale professional gatherings like seminars and conventions, requiring specialized skills in managing speakers and agendas. An Event Coordinator handles a broader range of events, including social and corporate functions, with a focus on client needs and vendor coordination.

What are the key skills and qualifications needed to thrive as a Conference Planner, and why are they important?

To thrive as a Conference Planner, you need strong organizational skills, attention to detail, and experience in event management, often supported by a degree in hospitality or a related field. Familiarity with event management software, registration systems, and budgeting tools is typically required. Excellent communication, problem-solving, and negotiation skills help professionals manage vendors, clients, and unforeseen challenges. These skills ensure seamless event execution, positive attendee experiences, and successful outcomes for stakeholders.

What are some common challenges faced by conference coordinators, and how can they be overcome?

Conference coordinators often encounter challenges such as managing logistics for large groups, handling last-minute changes, and ensuring smooth communication between vendors, speakers, and attendees. To overcome these, it's essential to maintain detailed checklists, establish strong relationships with reliable partners, and use project management tools to track progress and deadlines. Flexibility and proactive problem-solving skills are also invaluable, as unexpected issues can arise on event days.
More about Conference jobs
What cities are hiring for Conference jobs? Cities with the most Conference job openings:
What are the most commonly searched types of Conference jobs? The most popular types of Conference jobs are:
What states have the most Conference jobs? States with the most job openings for Conference jobs include:
What job categories do people searching Conference jobs look for? The top searched job categories for Conference jobs are:
Conference jobs near you
Infographic showing various Conference job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $39,378 per year, or $18.9 per hour.
CONFERENCE COORDINATOR

CONFERENCE COORDINATOR

Compass Group

New York, NY • On-site

$78K - $80K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 20 days ago

Compass Group rating

6.4

Company rating: 6.4 out of 10

Based on 1,067 frontline employees who took The Breakroom Quiz

299th of 437 rated business services

Job description

Salary: $78000 - $80000 / year

Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us.

Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You’ll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role.

Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job: it’s a meaningful career.

Job Summary

The Conference Coordinator will interact closely with the Firm’s executives and administrative staff to ensure the seamless planning and coordination of meetings, conferences and other events held at two Firm locations in New York and New Jersey.

Key Responsibilities:
  • Handling meeting room bookings, utilizing the reservation system (EMS) and focusing on the strategic assignment of meeting space so as to maximize utilization.
  • Sending initial confirmations in connection with bookings and following up at specified intervals prior to the event to confirm the current status of the meeting, the accuracy of participant counts, the need for special equipment, etc.
  • Adhering to uniform and grooming policies.
  • Coordinating a wide range of services for meetings which have been booked, including Audio Visual requirements, food and beverage requests, conference room set-ups, signage, distribution of materials, etc.
  • Conferring with clients before, during and after their events, maintaining a positive relationship and responding to inquiries and requests in a timely manner.
  • Communicating to all relevant internal departments and vendor partners the specific needs of the client, both in advance of and during the course of meetings.
  • Producing Event Resumes in order to document events and share detailed information with all involved departments.
  • Reconfirm meetings/events by calling and/or emailing meeting contacts 24 and 48 hours in advance to get final confirmation of the meeting time, number of participants, Audio Visual requirements, materials, menus, room set-up, billing information, etc.
  • Participating in daily and weekly Planning Meetings, reviewing the details of events which he or she has been working on, answering questions from staff members, and discussing relevant logistical matters.
  • Participating in “pre-con” meetings involving the client, as well as relevant members of the operations staff, when plans for complex and/or large scale events are being finalized.
  • Manage conference aide staff for conferences.
  • Participating in “post-conference/debrief” feedback sessions with the client and relevant members of the operations staff, so as to obtain first-hand comments on certain complex, critical and/or large scale events.
  • Obtaining correct approval and billing information for all expense related activity to include; food and beverage, equipment rentals, etc.  Monitoring the accuracy of any such charges.
  • Entering complete cancellation details into the reservation system (EMS) confirming any meeting cancellations to the client by e-mail and applying cancellation charges as appropriate.
  • Working with the client and the Foodservice Director to plan standard and special food and beverage events, documenting such events within the reservation system (EMS).
  • Quickly identifying booking conflicts or potential booking conflicts, suggesting solutions and if not immediately resolved, discussing such conflicts with the Conference Center Manager/GS Manager.
  • Checking that meeting rooms are set-up correctly, with the proper equipment and amenities, prior to the start of meetings. 
  • Greet the host upon his or her arrival to the meeting room and ascertaining any new requests.
  • Responding to numerous phone calls and emails with new meeting requests and special “add-on” information for existing meetings.
  • Conducting facility site inspections on a monthly basis to ensure pristine condition and maintenance of the property.
  • Conducting facility tours for prospective clients.
  • Providing lunchtime and other short-term coverage for members of the Receptionist staff.
  • Conducting opening and closing walkthroughs and sending appropriate reports.
  • Producing initial event budgets and reconciling final event costs.
  • Meeting or exceeding monthly, quarterly and annual KPI’s.
  • Capacity to take on additional duties as assigned; additional adjustments or responsibilities may be changed or added as necessary.
Preferred Qualifications:
  • Excellent organizational skills, with the ability to prioritize tasks and juggle many tasks simultaneously.
  • Excellent oral and written communication skills.
  • Strong computer skills including Microsoft suite, Social Tables and knowledge of office technology/equipment.
  • Full knowledge of the conference center reservation system (EMS).
  • Ability to work calmly and effectively in stressful situations.
  • Exceptional client service skills to exceed expectations.
  • Punctual, dependable and dedicated to achieving operational excellence, down to the smallest of details.
  • Discreet, ethical and committed to maintaining a high degree of confidentiality.
  • Excelling as a team member, with a passion for delivering the Platinum Service® standard and focused on total customer satisfaction.
  • Maintaining a consistently professional approach, with a willingness to take ownership and responsibility both within and outside one’s job domain.
  • Two to three years of conference/event planning experience in a conference center or corporate environment.
  • CMP designation encouraged.

Apply to Rapport today!

Rapport is a specialized division of FLIK Hospitality Group and a member of Compass Group USA

Click here to Learn More about the Compass Story

 

Compass Group is an equal opportunity employer.  At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. 

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis. 

Rapport maintains a drug-free workplace.

Associates in Rapport are offered many fantastic benefits.

  • Medical 
  • Dental
  • Vision
  • Life Insurance/ AD
  • Disability Insurance
  • Retirement Plan
  • Paid Time Off
  • Holiday Time Off (varies by site/state)
  • Associate Shopping Program
  • Health and Wellness Programs
  • Discount Marketplace
  • Identity Theft Protection
  • Pet Insurance
  • Commuter Benefits
  • Employee Assistance Program
  • Flexible Spending Accounts (FSAs)
  • Paid Parental Leave
  • Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_FlikHospitality.pdf

Req ID: 1545252

Rapport a specialized division of FLIK Hospitality Group

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