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IEEE

Senior Conference Planner (E2883)

New York, NY · On-site

The Senior Conference Planner works with the volunteer organizers and committee members on all aspects of conference planning and management including site selection, contract negotiation and ...

IEEE

Senior Conference Planner (E2883)

Manhattan, NY · On-site

$80 - $110/hr

The Senior Conference Planner works with the volunteer organizers and committee members on all aspects of conference planning and management including site selection, contract negotiation and ...

AA2IT

Be Seen First

Conference Planner

Irving, TX · On-site

$25 - $29/hr

This person will be supporting event planning, food & beverage coordination, conference execution, and budget management * Must be a strong collaborator and team player who can work effectively with ...

Gartner

Senior Conference Planner

Irving, TX · On-site

As a Senior Conference Planner you will support the Logistics & Production team in the delivery of Gartner's must-attend global conference portfolio, for both virtual and in-person programs. This ...

EUCI

Conference Producer

Denver, CO · On-site

Summary The conference producer is responsible for developing conferences, courses and webinars for the energy industry. The right candidate will be responsible for identifying potential topics and ...

EUCI

Conference Producer

Denver, CO · On-site

Summary The conference producer is responsible for developing conferences, courses and webinars for the energy industry. The right candidate will be responsible for identifying potential topics and ...

Compass Group

CONFERENCE CENTER PLANNER

New York, NY

$76K - $80K/yr

Job Summary The Conference Center Planner is responsible for the full-service planning and execution of meetings in the Conference Center. This role interacts daily with VIP clients and executive ...

Compass Group

CONFERENCE CENTER PLANNER

New York, NY

$76K - $80K/yr

Job Summary The Conference Center Planner is responsible for the full-service planning and execution of meetings in the Conference Center. This role interacts daily with VIP clients and executive ...

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Conference information

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$12

$18

$29

How much do conference jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for conference in the United States is $18.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $23.32 per hour, depending on experience, location, and employer.

What does a conference organizer do?

Conference organizers are professionals responsible for planning, coordinating, and managing conferences or large meetings. They handle logistics such as venue selection, scheduling, speaker arrangements, registration, and on-site management to ensure the event runs smoothly. Their role may also include budgeting, marketing the event, and coordinating with vendors and sponsors. Effective conference organizers ensure that the event meets its objectives and provides a valuable experience for attendees.

What are the key skills and qualifications needed to thrive as a conference planner?

To thrive as a Conference Planner, you need strong organizational skills, attention to detail, and experience in event management, often supported by a degree in hospitality or a related field. Familiarity with event management software, registration systems, and budgeting tools is typically required. Excellent communication, problem-solving, and negotiation skills help professionals manage vendors, clients, and unforeseen challenges. These skills ensure seamless event execution, positive attendee experiences, and successful outcomes for stakeholders.

What are some common challenges faced by conference coordinators, and how can they be overcome?

Conference coordinators often encounter challenges such as managing logistics for large groups, handling last-minute changes, and ensuring smooth communication between vendors, speakers, and attendees. To overcome these, it's essential to maintain detailed checklists, establish strong relationships with reliable partners, and use project management tools to track progress and deadlines. Flexibility and proactive problem-solving skills are also invaluable, as unexpected issues can arise on event days.

What is the difference between Conference vs Event Coordinator?

AspectConferenceEvent Coordinator
Primary FocusPlanning and managing conferences, seminars, and large gatheringsOrganizing various events like weddings, parties, corporate events
Work EnvironmentConference centers, hotels, corporate venuesVarious venues including hotels, outdoor locations, event halls
Required SkillsLogistics, speaker coordination, program schedulingVendor management, client communication, logistics
Common CertificationsEvent planning certifications, hospitality trainingEvent planning certifications, hospitality experience

While both roles involve event planning, a Conference focuses specifically on large-scale professional gatherings like seminars and conventions, requiring specialized skills in managing speakers and agendas. An Event Coordinator handles a broader range of events, including social and corporate functions, with a focus on client needs and vendor coordination.

More about Conference jobs

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Cities with the most Conference job openings:

What are the most commonly searched types of Conference jobs?

The most popular types of Conference jobs are:

What states have the most Conference jobs?

States with the most job openings for Conference jobs include:

Conference jobs near you
Infographic showing various Conference job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution, with an average salary of $39,378 per year, or $18.9 per hour.

Senior Conference Planner (E2883)

IEEE

New York, NY • On-site

Full-time

Re-posted 14 days ago

Job description

Description
Job Summary
The role serves as the subject matter expert on all aspects of conference/meeting planning and on the IEEE and ComSoc policies and procedures pertaining to conferences. The Senior Conference Planner works with the volunteer organizers and committee members on all aspects of conference planning and management including site selection, contract negotiation and submission, budget development and management, program planning, speaker relations, and conference marketing. This individual is accountable for ensuring that ComSoc's sponsored conferences are financially sustainable, topically engaging, and logistically well managed. This position reports to the Conferences Director and has no direct reports. The incumbent in this role must be able to work under minimal guidance, be adaptable and flexible, and able to navigate complex challenges and offers ideas or solutions to solving these issues. Understanding of academic conferences is a plus.
Key Responsibilities
  • Manage portfolio of conferences as identified by the Conferences Director
  • Develop and maintain a project management plan to include all tasks associated with the planning of a successful conference
  • Negotiate key contractual terms; manage room block; food and beverage needs, exhibit area, and registration process
  • Research and collect information on potential conference venues and present to Organizing Committee with recommendation
  • Serve as lead conference planner and main point of contact to volunteers, vendors and other ComSoc staff for entirety of conference
  • Support the Technical Program Committee on the management and production of the conference program from the abstract submission phase to the final program output.
  • Collaborate with the ComSoc Marketing and ICT teams on the development and maintenance of the conference website, and conference collaterals such as Call for Papers, sponsorship brochure, and signage
  • Ensure fulfillment of obligations of IEEE conference/finance staff while managing the overall costs of the event/conference
  • Provide guidance to conference Steering Committee on all aspects of conference management; assist with the strategy and navigate the future directions with the conference's steering committee
  • Maintain important conference statistics such as submission and registration data for trend analysis and future conference planning
  • Serve as staff support at select conferences as needed
  • Support Conferences Director on projects as needed

Qualifications
Education
  • Bachelor's degree or equivalent experience Bachelor of Arts degree Req
Work Experience
  • 4-7 years Conference/event planning management experience Req
  • Global experience Pref
Licenses and Certifications
  • Certified Meeting Planner (CMP) Upon Hire Pref
Skills and Requirements
  • Superior project management skills; must have the ability to handle the organization of multiple conferences simultaneously
  • Excellent written and oral communication skills
  • Demonstrated interpersonal skills
  • Strong budget management skills
  • Strong skills in Google Suite and Microsoft Office Suite; Project management software (MS Project, SmartSheets) skills and conference-specific software (Cvent, EDAS, Whova) skills a plus
  • Must be able to effectively manage across volunteers and staff
  • Demonstrated performance in a fast paced, constantly changing environment
  • Ability to travel; both domestic and international - Requires 25-35% travel (primarily international)
Other Requirements:
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.
PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.
For information on work demands and conditions required for this position, please consult the reference document, ADA Requirements. This position is classified under Category II - Mobile Positions.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

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