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Conference Coordinator Jobs in Alexandria, VA (NOW HIRING)

Cape Fox Corporation

Conference Manager

Chantilly, VA · On-site

Job Title Conference Manager Saxman One is seeking a Senior Conference and Meeting Planner. This ... Meeting Coordination Meet with client to determine specifications. Coordinate multiple meetings ...

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How much do conference coordinator jobs pay per hour?

As of May 28, 2026, the average hourly pay for conference coordinator in Alexandria, VA is $25.51, according to ZipRecruiter salary data. Most workers in this role earn between $21.11 and $28.03 per hour, depending on experience, location, and employer.

What Is a Conference Coordinator?

A conference coordinator is responsible for planning and organizing convention events on behalf of clients. As a conference coordinator, your job duties include creating the conference schedule, booking speakers, reserving a venue, securing audiovisual and other equipment, arranging for catering, getting sponsorships, overseeing marketing efforts, and serving as the primary point of contact. You are also responsible for making sure the conference event runs smoothly and that post-conference cleanup is flawless. The qualifications for a career as a conference coordinator typically include a relevant associate or bachelor’s degree, event planning experience, and strong organizational and logistics skills.

What are the key skills and qualifications needed to thrive as a Conference Coordinator, and why are they important?

To thrive as a Conference Coordinator, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in hospitality, communications, or business. Familiarity with event management software, registration platforms, and budgeting tools is typically required. Excellent communication, problem-solving abilities, and the capacity to work under pressure help you stand out in this role. These skills ensure seamless event execution, positive attendee experiences, and effective management of logistics and vendor relationships.

What are some common challenges a Conference Coordinator faces during event planning and execution?

Conference Coordinators often encounter challenges such as managing last-minute changes, handling unexpected technical issues, and ensuring clear communication among multiple stakeholders. Balancing the needs of attendees, speakers, and vendors requires strong organizational and problem-solving skills. Additionally, tight deadlines and budget constraints can add pressure, but effective teamwork and adaptability help overcome these hurdles. Regular collaboration with marketing, logistics, and AV teams is essential for a smooth event experience.

What does a Conference Coordinator do?

A Conference Coordinator is responsible for planning, organizing, and managing all aspects of conferences and events. Their duties include coordinating logistics such as venue selection, catering, audiovisual needs, registration, and communication with attendees and speakers. They work closely with vendors and ensure events run smoothly from start to finish, often handling on-site problem-solving. Effective Conference Coordinators possess strong organizational, communication, and multitasking skills.

What is the difference between Conference Coordinator vs Event Planner?

AspectConference CoordinatorEvent Planner
CredentialsTypically requires a degree in hospitality, communications, or related fields; certifications like CMP are commonSimilar credentials; often holds certifications like CMP or CSEP
Work EnvironmentPrimarily in corporate, academic, or nonprofit settings organizing conferences and seminarsWorks across various events including weddings, parties, corporate events, and festivals
Employer & IndustryEmployers include corporations, universities, associations, and nonprofitsEmployers range from event planning companies to individual clients and corporations

While both roles involve planning and coordinating events, a Conference Coordinator specializes in organizing conferences, seminars, and large meetings, often within corporate or academic settings. An Event Planner has a broader scope, handling diverse events like weddings, parties, and festivals. The skills and credentials overlap, but the focus and environment differ.

More about Conference Coordinator jobs
What are the most commonly searched types of Conference jobs in Alexandria, VA? The most popular types of Conference jobs in Alexandria, VA are:
What are popular job titles related to Conference Coordinator jobs in Alexandria, VA? For Conference Coordinator jobs in Alexandria, VA, the most frequently searched job titles are:
What job categories do people searching Conference Coordinator jobs in Alexandria, VA look for? The top searched job categories for Conference Coordinator jobs in Alexandria, VA are:
What cities near Alexandria, VA are hiring for Conference Coordinator jobs? Cities near Alexandria, VA with the most Conference Coordinator job openings:
Conference Coordinator jobs near you
Infographic showing various Conference Coordinator job openings in Alexandria, VA as of May 2026, with employment types broken down into 1% Internship, 2% As Needed, 81% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $53,059 per year, or $25.5 per hour.
Conference Services Coordinator

Conference Services Coordinator

Cushman & Wakefield

Mclean, VA

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 8 days ago

Cushman & Wakefield rating

7.6

Company rating: 7.6 out of 10

Based on 149 frontline employees who took The Breakroom Quiz

69th of 152 rated real estate companies

Job description

Job Title

Conference Services Coordinator

Job Description Summary

The Conference Services Coordinator is a key member of the Cushman & Wakefield onsite account team for the client. This individual is responsible for supporting the daily operations of a dedicated conference center at a client's site. This includes supporting meeting hosts in all aspects of meeting planning and execution, including scheduling, addressing questions, troubleshooting issues, and ensuring that spaces are work- and people-ready. The Conference Services Coordinator collaborates regularly with the onsite team to provide a seamless experience for employees while at the office.
We are looking for a highly collaborative self-starter who enjoys solving problems, has fantastic communication skills, is highly organized, and can bring an elevated customer experience to employees and visitors.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
  • Act as a steward of the client's organization, ensuring meeting hosts and attendees feel welcome, supported, and professionally assisted.
  • Coordinate all incoming meeting requests, including confirming room availability and gathering meeting details such as amenities, catering, audiovisual needs, room configuration, and special requests.
  • Proactively make recommendations based on user needs and meeting requirements.
  • Coordinate with internal partners and service lines (Janitorial, Facilities Management, AV, Catering, and Reception) to ensure all aspects of meetings and events are addressed.
  • Maintain strong knowledge of all meeting rooms, configuration options, technology, and available amenities.
  • Provide handson assurance that rooms are meetingready, supplies are stocked, catering is fulfilled, audiovisual equipment is operational, and spaces are configured per request.
  • Maintain strong knowledge of the overall site and provide brief space orientations so hosts feel comfortable and supported.
  • Act as the first line of response for user questions, providing handson troubleshooting support and followup as needed.
  • Offer wayfinding assistance by directing attendees to meeting rooms.
  • Execute general administrative support to ensure endtoend accountability and a seamless conference center experience.
INSPECTIONS & READINESS CHECKS
  • Conduct daily inspections of conference and meeting rooms and support areas to ensure clientfacing standards are met.
  • Serve as the "eyes and ears" of the conference center by proactively submitting work orders for repairs, maintenance needs, and broken or missing furniture before end users are impacted.
  • Follow established escalation protocols and maintain knowledge of crossfunctional team responsibilities.
  • Support offsite special events as needed by coordinating and executing event logistics in partnership with the client team.
SYSTEMS & TECHNOLOGY PROFICIENCY
  • Utilize Microsoft 365 tools daily, including Outlook (email and calendar), Word, Excel, and PowerPoint.
  • Use Accruent EMS as the primary reservation system to enter, update, and manage meeting and event details in real time.
  • Maintain shared documentation using Teams and SharePoint, ensuring consistent templates and clientfacing standards.
SCHEDULE / AVAILABILITY
  • Typical shifts are 7:00 a.m. - 4:00 p.m. or 8:00 a.m. - 5:00 p.m., based on business needs and event schedules.
  • Flexibility is required to support occasional meetings and events occurring between 6:00 a.m. and 10:00 p.m., including early mornings or evenings as needed.
  • Weekend coverage may be required based on scheduled events and business needs.
KEY COMPETENCIES

Communication - Comfortable engaging with executivelevel clients and individuals at all organizational levels.

Intelligence (EQ) - Demonstrates empathy, professionalism, and strong interpersonal awareness.

Organization - Detailoriented selfstarter with exceptional organizational and timemanagement skills.

Proactivity - Maintains a "cando" mindset with the ability to act effectively with

Character - Demonstrates integrity, accountability, selfawareness, and strong business acumen.

Professionalism - Projects an approachable, polished, and professional image in appearance and demeanor.

Resilience - Ability to adapt and perform effectively in a fastpaced, serviceoriented environment.

WORK ENVIRONMENT
This role operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, and filing systems.
PHYSICAL DEMANDS
The physical demands described here are representative of those required to perform the essential functions of this role. Employees are regularly required to move between floors and may travel between buildings in varying weather conditions. The role may require prolonged standing or sitting, frequent walking, talking, and hearing, and regular use of hands to operate office equipment. The employee must also support room setup configurations, including moving tables, chairs, airwalls, whiteboards, and other furniture.
CONDITIONS OF EMPLOYMENT
Employment is contingent upon:
  • Verification of identity and eligibility to work in the United States
  • Successful completion of a background check and drug screening prior to starting
AAP / EEO STATEMENT
Cushman & Wakefield provides equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by applicable law. The company takes affirmative action to ensure equal opportunity in employment. Discrimination of any type will not be tolerated.
OTHER DUTIES
This job description is not intended to be a comprehensive list of all duties or responsibilities. Responsibilities may change or additional duties may be assigned at any time, with or without notice. Duties may vary slightly based on regional location.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.
The company will not pay less than minimum wage for this role.
The compensation for the position is: $24.88 - $29.27Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or emailAccommodations@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: "Cushman & Wakefield"

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