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Conference Coordinator Jobs in Alexandria, VA (NOW HIRING)

Cape Fox SS

Conference Manager

Chantilly, VA · On-site

Saxman One is seeking a Senior Conference and Meeting Planner. This position will support our ... Meeting Coordination Meet with client to determine specifications. Coordinate multiple meetings ...

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How much do conference coordinator jobs pay per hour?

As of May 28, 2026, the average hourly pay for conference coordinator in Alexandria, VA is $25.51, according to ZipRecruiter salary data. Most workers in this role earn between $21.11 and $28.03 per hour, depending on experience, location, and employer.

What Is a Conference Coordinator?

A conference coordinator is responsible for planning and organizing convention events on behalf of clients. As a conference coordinator, your job duties include creating the conference schedule, booking speakers, reserving a venue, securing audiovisual and other equipment, arranging for catering, getting sponsorships, overseeing marketing efforts, and serving as the primary point of contact. You are also responsible for making sure the conference event runs smoothly and that post-conference cleanup is flawless. The qualifications for a career as a conference coordinator typically include a relevant associate or bachelor’s degree, event planning experience, and strong organizational and logistics skills.

What are the key skills and qualifications needed to thrive as a Conference Coordinator, and why are they important?

To thrive as a Conference Coordinator, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in hospitality, communications, or business. Familiarity with event management software, registration platforms, and budgeting tools is typically required. Excellent communication, problem-solving abilities, and the capacity to work under pressure help you stand out in this role. These skills ensure seamless event execution, positive attendee experiences, and effective management of logistics and vendor relationships.

What are some common challenges a Conference Coordinator faces during event planning and execution?

Conference Coordinators often encounter challenges such as managing last-minute changes, handling unexpected technical issues, and ensuring clear communication among multiple stakeholders. Balancing the needs of attendees, speakers, and vendors requires strong organizational and problem-solving skills. Additionally, tight deadlines and budget constraints can add pressure, but effective teamwork and adaptability help overcome these hurdles. Regular collaboration with marketing, logistics, and AV teams is essential for a smooth event experience.

What does a Conference Coordinator do?

A Conference Coordinator is responsible for planning, organizing, and managing all aspects of conferences and events. Their duties include coordinating logistics such as venue selection, catering, audiovisual needs, registration, and communication with attendees and speakers. They work closely with vendors and ensure events run smoothly from start to finish, often handling on-site problem-solving. Effective Conference Coordinators possess strong organizational, communication, and multitasking skills.

What is the difference between Conference Coordinator vs Event Planner?

AspectConference CoordinatorEvent Planner
CredentialsTypically requires a degree in hospitality, communications, or related fields; certifications like CMP are commonSimilar credentials; often holds certifications like CMP or CSEP
Work EnvironmentPrimarily in corporate, academic, or nonprofit settings organizing conferences and seminarsWorks across various events including weddings, parties, corporate events, and festivals
Employer & IndustryEmployers include corporations, universities, associations, and nonprofitsEmployers range from event planning companies to individual clients and corporations

While both roles involve planning and coordinating events, a Conference Coordinator specializes in organizing conferences, seminars, and large meetings, often within corporate or academic settings. An Event Planner has a broader scope, handling diverse events like weddings, parties, and festivals. The skills and credentials overlap, but the focus and environment differ.

More about Conference Coordinator jobs
What are the most commonly searched types of Conference jobs in Alexandria, VA? The most popular types of Conference jobs in Alexandria, VA are:
What are popular job titles related to Conference Coordinator jobs in Alexandria, VA? For Conference Coordinator jobs in Alexandria, VA, the most frequently searched job titles are:
What job categories do people searching Conference Coordinator jobs in Alexandria, VA look for? The top searched job categories for Conference Coordinator jobs in Alexandria, VA are:
What cities near Alexandria, VA are hiring for Conference Coordinator jobs? Cities near Alexandria, VA with the most Conference Coordinator job openings:
Conference Coordinator jobs near you
Infographic showing various Conference Coordinator job openings in Alexandria, VA as of May 2026, with employment types broken down into 1% Internship, 2% As Needed, 81% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $53,059 per year, or $25.5 per hour.
Conference Operations Specialist

Conference Operations Specialist

Cato Institute

Washington, DC • On-site

$55K - $70K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 11 days ago

Job description

Job Type
Full-time
Description
The Cato Institute, a non-profit public policy research foundation headquartered in Washington, DC, seeks a Conference Operations Specialist to support the operations and administrative responsibilities for a variety of events managed by the Conference Team. This role includes managing the following responsibilities across 20+ events: creating key event planning documents, printing key event materials, overseeing supplies inventory, and coordinating shipments. This role will also provide on-site support for events held at Cato and throughout the country. This position is ideal for a detail-oriented, proactive professional who thrives in a fast-paced, event-driven environment.
This is a hybrid position in Washington, DC.
The projected salary range for this role is $55,000 - $70,000 per year. Compensation is based on the successful candidate's educational background, experience, and skills.
About Cato
The Cato Institute is a public policy research organization - a think tank - dedicated to the principles of individual liberty, limited government, free markets, and peace. Its scholars and analysts conduct independent, nonpartisan research on a wide range of policy issues.
Founded in 1977, Cato owes its name to Cato's Letters, a series of essays published in 18th-century England that presented a vision of a society free from excessive government power. Those essays inspired the architects of the American Revolution. And the simple, timeless principles of that revolution - individual liberty, limited government, and free markets - turn out to be even more powerful in today's world of global markets and unprecedented access to information than Jefferson or Madison could have imagined. Social and economic freedom is not just the best policy for a free people, it is the indispensable framework for the future.
The Cato Institute is an Equal Opportunity Employer.
Responsibilities
This position collaborates closely with multiple members of the Conference team to manage and execute the processes associated with the responsibilities outlined below across multiple events.
  • Create key event documents which include registration websites, catering documents, audio-visual run of shows, timelines to upload to the project management system, and shipping lists.
  • Manage the Conference department supplies, which include supply ordering and inventory management, arranging and overseeing shipping to events, and returning to inventory received shipments.
  • Produce printed materials (including but not limited to badges, rosters, and place cards) and ensure their accuracy.
  • Continuously update long-standing department event management records.
  • Administer vendor payments and budget reconciliations.
  • Provide additional assistance to the Conference Team as needed.
  • On-site support for in-person events in Washington, DC, and throughout the country.

Requirements
Education/ Experience
  • A bachelor's degree.
  • 2+ years of events experience.
  • Demonstrated success in managing multiple projects at one time.
  • Demonstrated history of success in managing inventory and supplies.
  • Project management experience is a plus.
  • Knowledge of EMS, Social Tables, and Swoogo is a plus.
  • An understanding of libertarian principles and Cato's mission is preferred.

Skills/ Abilities
  • Capable of effectively working in a fast-paced environment and meeting deadlines; manages time without constant supervision.
  • Proactive and stay informed regarding upcoming tasks; easily adapts if the project changes scope.
  • Highly effective communication and collaboration skills paired with exceptional attention to detail, quality, and accuracy.
  • Organized, enthusiastic, efficient, and committed personality able to work independently and collaboratively.
  • Strong customer service skills with a positive "can-do" attitude.
  • Positive and professional demeanor at all times while working with staff, vendors, and attendees.
  • Position requires 20% travel throughout the year and may increase.

Benefits
  • All Cato employees are provided:
  • Medical, dental, and vision insurance
  • Employer contribution to a Health Savings Account (HSA)
  • Generous vacation and sick days
  • Paid parental leave
  • Employer-provided life and disability insurance
  • 401(k) employer match
  • Transit/ Parking benefits
  • Pet discount plan

Applicants must be currently authorized to work in the United States on a full-time basis. This position does not offer visa sponsorship.

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