Conference Coordinator Jobs in Richmond, VA (NOW HIRING)

MEDIKO:  Mission driven & committed to delivering high-quality medical care to the communities we serve. 

Our dedicated Healthcare Professionals find meaning, support and new opportunities to learn and grow their skills every day.  It’s what sets us apart from other healthcare industries and drives our success in the correctional healthcare space. 

Whether you are just graduating from nursing school or bringing years of experience to your new position at MEDIKO, you will benefit from our competitive compensation, commitment to safety and exposure to the diverse healthcare needs of the clients we serve.

If you’re ready to take on a role that will enrich your career and make a real impact to your community, we encourage you to APPLY TODAY to get the conversation started!

The Partnership Development Coordinator supports MEDIKO’s strategic growth initiatives by identifying new business opportunities, cultivating relationships with correctional institutions, and coordinating outreach, conference logistics, and RFP processes. This role works closely with the Director of Partnership Development to expand MEDIKO’s footprint in correctional healthcare markets, enhance visibility at industry events, and ensure seamless pipeline management. The Coordinator collaborates with internal clinical, operational, legal, and finance teams to support accurate proposals, compliant submissions, and effective relationship development with new and prospective clients. 

How YOU can Make an Impact:

• Research county, state, and federal correctional facilities to identify potential partnership opportunities. 

• Build, maintain, and update a database of target agencies and contacts within Salesforce. 

• Qualify prospects based on strategic fit, operational readiness, and identified risks. 

• Monitor market trends, competitor activity, and public-sector contracting opportunities. 

• Initiate contact with decision-makers, including sheriffs, wardens, procurement officers, and government officials. 

• Schedule and support introductory meetings, capability presentations, and follow-up communications. 

• Assist with planning and coordinating site visits, tours, and executive-level engagements. 

• Assist in preparing responses to RFPs, RFIs, RFQs, and grant-funded initiatives. 

• Coordinate with clinical operations, HR, legal, and finance teams to compile content, data, and pricing. 

• Ensure proposals are compliant, complete, well-organized, and submitted on time. 

• Track RFP processes and maintain timelines, alerts, and status updates. 

• Manage conference registrations for leadership and assigned staff. 

• Assist in developing conference itineraries, schedules, and presentation materials. 

• Support planning for conference presence, booth needs, speaking engagements, and networking strategy. 

• Attend trade shows, association events, and industry conferences to represent MEDIKO and generate new leads. 

• Maintain all prospect, contact, meeting, and opportunity data within Salesforce. 

• Track opportunities through each pipeline stage and ensure next-step actions are documented. 

• Prepare weekly and monthly pipeline reports, performance metrics, and dashboard updates. 

• Develop and sustain relationships with key stakeholders in correctional institutions. 

• Provide support for onboarding and transitioning new contracts to Operations and Clinical teams. 

• Maintain communication with partners to reinforce MEDIKO’s mission and value proposition. 

• Coordinate with Operations to ensure service capabilities align with client needs and proposal requirements. 

• Work with other departments to support targeted outreach campaigns, collateral updates, and brand messaging. 

• Participate in strategic planning sessions to contribute insights from market data and prospect activity. 

• Assist with contract coordination and revisions by supporting communication between internal teams and legal counsel. 

• Ensure all outreach, proposals, and contract activities comply with state and federal regulations. 
  Maintain accurate documentation of conversations, commitments, deadlines, and follow-up requirements. 

• Protect sensitive information and adhere to all internal confidentiality and data-security standards. 

• Other duties as assigned. 

What we Ask of YOU:

• Bachelor’s degree in a relevant field (e.g., Human Resources, Finance, Sales, Business Administration, Healthcare Administration, or related discipline) from an accredited institution preferred. 

• Travel is required 60-70%

• Additional certifications or specialized training may be required depending on the function (e.g., Certified Human Resources Professional (PHR) for HR roles, Certified Public Accountant (CPA) for Finance roles, etc.). 

• Minimum of 2-3 years of relevant experience in the specific functional area (e.g., HR, Finance, Sales, Marketing, Operations, etc.). 

• Experience working with CRM systems (Salesforce preferred).Prior experience in RFP, proposal development, or government contracting is highly desirable. 

• Demonstrated ability to conduct outreach, build relationships, and support sales pipeline management.Experience in healthcare, correctional healthcare, or a regulated industry is preferred. 

• Demonstrated success in applying function-specific skills (e.g., employee relations for HR, financial reporting for Finance, or sales strategy for Sales) is required. 

• Knowledge of relevant industry-specific regulations, compliance standards, and best practices may be required, particularly for roles in highly regulated functions like HR and Finance. 

• Relevant industry certifications based on the role (e.g., PHR, SHRM-CP, CPA, etc.). 

Joining MEDIKO comes with perks to support you in your personal and professional journey: 

• Competitive Pay and MVP Bonus Program

• Benefits package including Medical, Dental, and Vision insurance for you and your family

• Preferred Pharmacy Network options

• MDLIVE virtual Provider telehealth options

• Wellness program

• Health Savings Accounts and Health Reimbursement Account options with company match

• Employer-paid Life Insurance Policy/AD&D, Long-Term Disability and Short-Term Disability coverage

• Optional Voluntary coverage for Life Insurance, Accident, Critical Illness, and Hospital Indemnity plans

• Paid portion of Maternity Leaves

• Employee Assistance Program

• Generous Paid Time Off (PTO) including 10 Holidays and flexible Floating Holidays

• Participation in the MEDIKO 401(k) Retirement Plan with company match

• Employee Referral Bonuses

• Tuition Reimbursement Assistance Plan

• Free Continuing Education

• Access to Perks and Discounts at nationally recognized chains, service providers and retailers

EOE STATEMENT: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.