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Event Software Jobs in Virginia (NOW HIRING)

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Event Software information

What are the key skills and qualifications needed to thrive as an Event Software Specialist, and why are they important?

To thrive as an Event Software Specialist, you need expertise in event management processes, strong IT skills, and a relevant degree or experience in software support. Familiarity with popular event management platforms (like Cvent or Eventbrite), CRM systems, and troubleshooting methodologies is often necessary. Exceptional communication, problem-solving abilities, and customer service orientation help specialists effectively support event organizers and attendees. These skills ensure smooth event operations, high user satisfaction, and quick resolution of technical issues.

What is event software?

Event software refers to digital tools or platforms designed to help plan, manage, and execute events such as conferences, meetings, trade shows, or virtual gatherings. These solutions often provide features like online registration, ticketing, scheduling, attendee engagement, analytics, and virtual event hosting. By automating many tasks and centralizing information, event software streamlines the event planning process and enhances the attendee experience. It can be used by event organizers, venues, or businesses to improve efficiency and track event success.

How does an Event Software Specialist typically collaborate with event planners and other teams during the planning process?

Event Software Specialists work closely with event planners, marketing teams, and technical staff to ensure seamless integration and operation of event management platforms. They are often responsible for customizing software to meet specific event needs, providing training for users, and troubleshooting technical issues as they arise. Regular communication with stakeholders is essential to gather requirements and provide updates, making collaboration and adaptability key aspects of the role. This teamwork helps deliver successful events and ensures that the technology supports all event objectives.

What is the difference between Event Software vs Event Coordinator?

AspectEvent SoftwareEvent Coordinator
CredentialsNone required, often familiarity with software toolsEvent planning certifications or experience
Work EnvironmentOffice-based, software training, remote optionsOn-site event venues, client meetings
Industry UsageUsed across event planning, marketing, hospitalityDirectly manages event execution
Primary FocusManaging event logistics through softwarePlanning and coordinating events manually

Event Software and Event Coordinators work closely in the event industry. While Event Software involves using digital tools to streamline planning and management, Event Coordinators handle the hands-on organization of events. Both roles are essential, with software supporting the coordinator's tasks to ensure successful event execution.

What are popular job titles related to Event Software jobs in Virginia? For Event Software jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Event Software jobs in Virginia look for? The top searched job categories for Event Software jobs in Virginia are:
What cities in Virginia are hiring for Event Software jobs? Cities in Virginia with the most Event Software job openings:
Event Software jobs near you
Event Security Coordinator

Event Security Coordinator

Andy Frain Services

Richmond, VA • On-site

Other

Posted 12 days ago

Job description

Event Security Coordinator - Richmond, VA

This role is a temporary, hybrid administrative and operational role that will operate out of the Richmond, VA area.

This position will run from approximately June 22, 2026 - September 30, 2026

There will be the possibility at the end of the tenure to continue in an increased capacity locally or in another branch within the company.

Administrative Processes (event-based, approximately 1-2 hours per event day):

  • Work with Administrative management team to learn fundamentals of scheduling, time processing, and compliance best practices
  • Learn basic HR processes including applicant tracking, interviewing and vetting, and hiring/onboarding systems
  • Principles of employee engagement - assisting to manage our employee roster in terms of communication and information distribution
  • Participation in staff retention projects

Event Operations (approximately 50 event days, subject to change based on external factors):

  • Security - Learn and help construct/deconstruct our hard and soft security perimeters at various sites
    • This is to include learning the security equipment itself - calibration, maintenance, and repair when necessary
  • Security - Participation in quality control oversight of perimeters and interior security staff and procedures
    • Help to coordinate staff briefing and deployment, outfitting of supervisors with appropriate radio and weather gear for staff
  • General - Liaising with appropriate Event Managers and client Leadership to identify and problem solve issues as they arise
    • These could range from personnel and technical issues on the tactical level, to timeline and talent arrival/departure plans on the strategic level
  • General - Participation in pre-event Security and Operations meetings
  • Guest Services - Learn and help train staff on credentialing, ticket taking software and hardware, incident reporting software and hardware

Schedule Requirement:

  • Scheduling is event-based; approximately 4-days per week for the duration of position
  • Soft calendar to be distributed four weeks ahead, firm calendar to be distributed two weeks ahead

Training Provided: 

  • Security Licensing 
  • Principles of Security Screening
  • Training on operation and maintenance of CEIA and Evolv security hardware
  • Principles of Security Staff Supervision and Management
  • Crowd Management
  • Possible/Schedule Dependent: Active Shooter Training 

Physical Demands:

  • Must be able to ascend/descend stairs multiple times per event
  • Must be able to move and manipulate items weighing up to 100lbs
    • This maximum weight is push/pull for trolley loads, common weight of items to carry is approximately 25lbs
  • Works in all weather conditions and frequently during early morning and late nights during events

Qualifications: 

  • Minimum of one year experience working in a special event/live production field
  • High school diploma or equivalent
  • Ability to work in a team-oriented environment
  • Professional conduct and presentation of self and work product
  • Demonstrated ability to multi-task and stay on target with multiple end goals
  • Must be able to work early mornings, late nights, weekends, and all weather conditions

Preferred Qualifications: 

  • College degree obtained or near completion
  • Previous experience in a high volume, fast-paced work setting
    • Hospitality experience is a plus
  • Experience with data visualization and analytics
  • Experience/understanding of Microsoft Office products (specifically Excel, Word, PowerPoint)

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