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Event Planner Assistant Jobs in Virginia (NOW HIRING)

Amicis Global

Events Coordinator

Falls Church, VA · On-site

Working with the event manager Resource's typical working day: You will assist with the ... You will use the Accruent Event Management System (EMS) software to coordinate event planning ...

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Event Planner Assistant information

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$29

How much do event planner assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for event planner assistant in Virginia is $20.42, according to ZipRecruiter salary data. Most workers in this role earn between $16.44 and $23.37 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an event planner assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What is an event planner assistant?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

Is an event planner assistant a stressful job?

An event planner assistant often works in fast-paced environments with tight deadlines, which can contribute to stress. The role requires strong organizational skills and the ability to handle multiple tasks simultaneously, especially during event setup and execution. However, stress levels vary depending on the workload, event size, and individual coping strategies.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

What are some common challenges faced by event planner assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What does an event planner assistant do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

More about Event Planner Assistant jobs
What are the most commonly searched types of Event Planner jobs in Virginia? The most popular types of Event Planner jobs in Virginia are:
What are popular job titles related to Event Planner Assistant jobs in Virginia? For Event Planner Assistant jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Event Planner Assistant jobs in Virginia look for? The top searched job categories for Event Planner Assistant jobs in Virginia are:
What cities in Virginia are hiring for Event Planner Assistant jobs? Cities in Virginia with the most Event Planner Assistant job openings:
Event Planner Assistant jobs near you
Infographic showing various Event Planner Assistant job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,475 per year, or $20.4 per hour.

Event Marketing Specialist

ICF International, Inc.

Reston, VA • On-site

Full-time

Re-posted 5 days ago

Job description

We're hiring an Event Marketing Specialist to fuel our continued business growth across our energy, environment, and infrastructure markets. Reporting to the Senior Marketing Manager, the Event Marketing Specialist will help tell our story through virtual and in-person events, including tradeshows, client events, webinars, and more.
We're not a typical consulting firm, so we're not looking for a typical Event Marketing Specialist. We're looking for someone who knows how to turn events into meaningful brand and business opportunities and create experiences that strengthen client relationships, elevate ICF's market presence, and support growth across priority markets. You'll help bring campaigns to life through strategic planning, seamless execution, and compelling event marketing that connects with the right audiences.
This position sits on ICF's corporate marketing team in the campaign strategy function and partners closely with our energy, environment and infrastructure business teams to align messaging, market priorities, and growth goals.
This is a hybrid role based in our global headquarters in Reston, VA.
What you will do:
  • Plan and execute virtual and in-person events, including tradeshows, sponsorships, client events, and webinars.
  • Partner with marketing and business leaders to align event strategies, messaging, and audience engagement with broader business priorities and growth goals.
  • Develop integrated event marketing plans, including promotional activities, branded materials, and attendee communications.
  • Manage event execution from planning through post-event follow-up, including timelines, budgets, vendors, exhibit coordination, registration, and onsite logistics.
  • Advise internal stakeholders on event strategy and opportunities to maximize visibility, engagement, and overall business impact.
  • Support the development and continuous improvement of event marketing best practices, processes, templates, and self-service tools to help scale event execution and improve consistency across teams.
  • Coordinate across internal teams, speakers, partners, and vendors to deliver consistent, high-quality event experiences.
  • Track and analyze event and sponsorship performance metrics and recommend improvements for future marketing efforts.
  • Maintain records for event budgets, contracts, timelines, and post-event reporting.

Minimum Qualifications:
  • Bachelor's degree required.
  • 3+ years of experience in event planning, or marketing and communications related to event planning.
  • Willing and able to travel up to 10% annually (domestically).

Preferred Skills/Experience:
  • Experience with platforms such as Marketo, GotoWebinar, Zoom, WebEx, Eventbrite, Cvent, or similar.
  • Professional Skills:
  • Passion for finding new and creative ways to engage an audience.
  • Ability to work across teams and departments in a highly collaborative way.
  • Strong communication, organizational and interpersonal skills.
  • Energetic, self-starter and resourceful problem solver.
  • Attention to detail with the ability to work on multiple tasks at once.

Working at ICF
ICF is a global advisory and technology services provider, but we're not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.
We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO policy.
We will consider for employment qualified applicants with arrest and conviction records.
Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please email Candidateaccommodation@icf.com and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.
Read more about workplace discrimination rights or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act.
Candidate AI Usage Policy
At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.
However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at candidateaccommodation@icf.com. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.
Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.
The pay range for this position based on full-time employment is:
$73,770.00 - $125,408.00
Reston, VA (VA30)

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