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Event Planner Assistant Jobs in Virginia (NOW HIRING)

Virginia Zoological Society

Events Assistant

Norfolk, VA · On-site

$15 - $17.50/hr

Position Summary The Event Assistant supports the Events Manager and the Events Department in planning, coordinating, and executing engaging events at the Virginia Zoo. This role focuses on vendor ...

Amicis Global

Events Coordinator

Falls Church, VA · On-site

Working with the event manager Resource's typical working day: You will assist with the ... You will use the Accruent Event Management System (EMS) software to coordinate event planning ...

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Event Planner Assistant information

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How much do event planner assistant jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for event planner assistant in Virginia is $20.42, according to ZipRecruiter salary data. Most workers in this role earn between $16.44 and $23.37 per hour, depending on experience, location, and employer.

What is an event planner assistant?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

What does an event planner assistant do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

What are the key skills and qualifications needed to thrive as an event planner assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What are some common challenges faced by event planner assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

Is an event planner assistant a good side hustle?

An event planner assistant can be a good side hustle for individuals interested in event coordination, logistics, and customer service. It often offers flexible hours and the opportunity to develop skills in organization, communication, and vendor management. However, it may require working evenings and weekends, and pay rates vary based on experience and location.
More about Event Planner Assistant jobs

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For Event Planner Assistant jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Event Planner Assistant jobs in Virginia look for?

The top searched job categories for Event Planner Assistant jobs in Virginia are:

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Cities in Virginia with the most Event Planner Assistant job openings:

Event Planner Assistant jobs near you
Infographic showing various Event Planner Assistant job openings in Virginia as of August 2026, with employment types broken down into 2% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,475 per year, or $20.4 per hour.

Event Coordinator

Blue Sky Hospitality Solutions

Front Royal, VA • On-site

$18 - $22/hr

Full-time

Re-posted 2 days ago

Job description

About the Event Coordinator Position
Our team is seeking an experienced and motivated worker to be our next Event Coordinator. As an Event Coordinator, you'll have a hand in every part of our event planning process from start to finish. You'll play a crucial role in maintaining customer relationships by providing excellent customer service, managing client accounts, and ensuring the smooth execution of events and bookings. Additionally, you may be responsible for maintaining sales databases, preparing reports, and conducting market research to identify new business opportunities and trends. Your efforts contribute to the overall success of the hotel by attracting new clients, retaining existing clients, and maximizing revenue potential.
The right person for the Event Coordinator position will be highly organized and able to easily multitask. Every little detail matters!
Event Coordinator Responsibilities
  • Handle inbound & onsite inquiries from potential clients about meeting spaces, accommodations, and event bookings, providing information to facilitate the sales process, in an effective and timely manner.
  • Assist in preparing sales proposals/agreements tailored to the specific needs of clients, outlining pricing, services, and terms to secure bookings
  • Assist with the booking process for meetings, events, and accommodations, liaising with clients, internal departments, and vendors
  • Ensure proper event management for successful event execution to include, but not limited to, BEO creation, posting payment/ensuring event payment (s) are collected, attending pre-conference meetings, work closely with banquet and F/B departments.
  • Assist in coordinating logistics for events with internal departments, including setup, catering, audiovisual equipment, and other arrangements to ensure client satisfaction
  • Work closely with the Front Desk department to ensure all Group, VIP, Top account requests are communicated and met in a timely manner.
  • Maintain client databases and records, tracking interactions, bookings, and preferences to enhance customer satisfaction and loyalty.
  • Utilize the PMS system and sales system on a daily basis to ensure all group/meeting details are accurately recorded throughout the sales/event process; updating as needed in a timely manner.
  • Conduct market research to identify potential clients, industry trends, and competitive offerings, providing insights to inform sales strategies and target new business opportunities
  • Provide administrative support to the sales team, including scheduling appointments, managing/updating event calendars, and preparing documents and presentations as needed
  • Collaborate with other hotel departments to coordinate sales efforts, leverage resources, and maximize revenue-generating opportunities for the hotel
  • Perform any other job-related duties as assigned

Event Coordinator Requirements
  • [2+] years of combined experience in administrative and/or banquets
  • Portfolio of successful events preferred
  • Excellent organizational skills with a keen eye for detail
  • Strong multitasking skills
  • Superb communication skills, both verbal and written
  • Proficient in Microsoft
  • Must be a critical thinker willing to work with a team

** This position primarily works weekdays; however, occasional evenings and weekends are required based on hotel occupancy, group events, and operational needs.

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