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Virtual Event Jobs in Virginia (NOW HIRING)

ihs

Manager of Programs & Events (Remote)

Arlington, VA · On-site

$60K - $75K/yr

Duties & Responsibilities Event Planning & Execution * Own a portfolio of in-person and virtual convenings (approximately ten annually) from concept through close-out, ensuring each meet IHS ...

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Virtual Event information

What are the key skills and qualifications needed to thrive as a Virtual Event Coordinator, and why are they important?

To thrive as a Virtual Event Coordinator, you need strong organizational skills, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or certification. Familiarity with virtual event platforms (such as Zoom, Hopin, or Webex), project management tools, and basic audio/visual technology is essential. Excellent communication, problem-solving, and adaptability help you manage remote teams, engage online audiences, and resolve issues quickly. These skills are vital for delivering seamless, engaging virtual experiences that meet client goals and participant expectations.

What is the difference between Virtual Event vs Virtual Event Coordinator?

AspectVirtual EventVirtual Event Coordinator
RoleEvent concept or platform for online gatheringsPlans, organizes, and manages virtual events
CredentialsOften no formal credentials requiredMay require event planning or hospitality certifications
Work EnvironmentOnline platforms, virtual settingsVirtual meetings, coordination tools, client interaction
Industry UsageEvent planning, marketing, corporate trainingEvent planning, corporate, non-profit sectors

While a Virtual Event refers to the online gathering or platform itself, a Virtual Event Coordinator is responsible for planning and executing these events. The coordinator ensures smooth operation, attendee engagement, and technical setup, making their role essential for successful virtual gatherings.

What are some common challenges faced by professionals organizing virtual events, and how can they be addressed?

Organizing virtual events often involves challenges such as ensuring attendee engagement, managing technical issues, and coordinating with speakers across time zones. Addressing these requires proactive planning, including thorough platform testing, creating interactive content like polls and breakout sessions, and clear communication with all participants. Collaborating closely with technical support teams and utilizing project management tools can also help streamline logistics and deliver a smooth event experience.

What are virtual events?

Virtual events are gatherings or experiences that take place online rather than in a physical location. They can include conferences, webinars, workshops, trade shows, or networking sessions, all hosted using digital platforms. Virtual events allow participants to join from anywhere in the world, often featuring live or pre-recorded presentations, interactive sessions, and networking tools. They are increasingly popular for their convenience, cost-effectiveness, and ability to reach a global audience.
What are the most commonly searched types of Event jobs in Virginia? The most popular types of Event jobs in Virginia are:
What are popular job titles related to Virtual Event jobs in Virginia? For Virtual Event jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Virtual Event jobs in Virginia look for? The top searched job categories for Virtual Event jobs in Virginia are:
What cities in Virginia are hiring for Virtual Event jobs? Cities in Virginia with the most Virtual Event job openings:
Virtual Event jobs near you
Infographic showing various Virtual Event job openings in Virginia as of July 2026, with employment types broken down into 73% Full Time, 23% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.
Events Coordinator

Events Coordinator

Intelligence and National Security Alliance

Arlington, VA • On-site

Full-time

Medical, Retirement, PTO

Posted 23 days ago

Job description

INSA is seeking a detail-oriented and tech-savvy Events Coordinator to support the planning and execution of in-person and virtual events. This role serves as the operational backbone of the events team, requiring strong organizational skills and the ability to manage complex administrative and logistical tasks across multiple programs. The Events Coordinator reports to the Senior Director, Meetings and Events.

This is a hybrid position, typically requiring 3 days a week in-person at our office in Arlington, Virginia. Key Responsibilities Registration and Database Management: Oversee the full registration process, including site setup, attendee database management, reporting, communications, and ensuring data accuracy. Financial and Accounting Support: Process registrations and payments; track outstanding balances; reconcile invoices and expenses; monitor sponsorship and registration revenue; prepare financial reports; coordinate with finance for accurate billing and payment processing.

Administrative Operations: Maintain event documentation, contracts, registration records, and standard operating procedures; support scheduling, meeting coordination, and file management. Virtual Event Management: Configure and manage platforms such as Zoom and GoToWebinar; coordinate speaker rehearsals; distribute materials; monitor attendance; provide technical support. Materials and Inventory Management: Coordinate preparation, shipment, receipt, and tracking of event materials and supplies before and after events.

Onsite Registration Support: Manage onsite check-in, badge printing, registration system setup, troubleshooting, and attendance tracking. Customer and Stakeholder Support: Provide timely, professional assistance to members, sponsors, speakers, vendors, and staff to ensure a seamless event experience. Required Qualifications Bachelor’s degree in Event Management, Hospitality, Communications, or a related field.

1–2 years of experience in event coordination or administrative support, preferably in a fast-paced environment. Strong organizational skills and attention to detail, with a track record of accuracy and reliability. Ability to manage multiple priorities and deadlines with minimal supervision.

Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint). Strong interpersonal and communication skills; ability to work effectively with diverse stakeholders. Must be a U.S.

citizen Preferred Qualifications Office management experience. Experience with event management platforms (e.g., Cvent, Aventri, Eventbrite). Familiarity with virtual event platforms such as Zoom or GoToWebinar.

Experience working with vendors, sponsors, or external partners. Additional Requirements Ability to lift up to 50 pounds for event setup. Willingness to work occasional evenings and weekends.

Ability to travel approximately four times per year. Compensation and Benefits INSA offers a competitive salary and comprehensive benefits package, including: Performance-based bonus 100% employer-paid healthcare premiums 401(k) plan PTO plus 11 federal holidays On-site gym and parking Collaborative, mission-driven work environment How to Apply Submit a resume and cover letter to jobs@insaonline.org by Monday, July 20, 2026.PandoLogic. Keywords: Event Planner, Location: Arlington, VA - 22219

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