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Donor Database Jobs (NOW HIRING)

McLaren

Philanthropy Officer Database

Petoskey, MI · On-site

Manage Raisers Edge database, extract data, create reports and research prospects with an emphasis ... Conducts prospect research, including donor and potential donor research and analysis. * Generates ...

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How much do donor database jobs pay per hour?

As of Jun 27, 2026, the average hourly pay for donor database in the United States is $49.16, according to ZipRecruiter salary data. Most workers in this role earn between $38.46 and $59.13 per hour, depending on experience, location, and employer.

What is a Donor Database job?

A Donor Database job involves managing and maintaining donor information for a nonprofit organization. Responsibilities typically include data entry, updating donor records, generating reports, and ensuring data accuracy. This role supports fundraising efforts by tracking donor interactions, processing donations, and assisting with outreach campaigns. Strong attention to detail, proficiency in database software, and an understanding of donor relations are important for success in this position.

What are the key skills and qualifications needed to thrive in the Donor Database position, and why are they important?

To thrive in a Donor Database role, you need strong analytical skills, attention to detail, and experience with data management, typically supported by a background in nonprofit administration, information management, or a related field. Proficiency in donor management software such as Raiser’s Edge, Salesforce, or DonorPerfect, and familiarity with data privacy regulations is essential. Excellent organizational skills, clear communication, and the ability to work collaboratively with fundraising teams are standout soft skills. These qualities ensure accuracy, compliance, and effective donor relations, which are critical for successful fundraising efforts.

What are the typical daily responsibilities for someone working in a Donor Database position?

Professionals in a Donor Database role are primarily responsible for entering, updating, and maintaining accurate donor records, generating acknowledgment letters, and preparing reports for the development team. On a daily basis, you may also process donations, track donor engagement, and ensure data integrity by performing routine audits or clean-up tasks. This position often involves close collaboration with fundraisers, event coordinators, and communications staff to support campaigns and stewardship efforts. By keeping donor information organized and up to date, you help lay the foundation for effective fundraising and relationship-building initiatives.

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Donor Database jobs near you
Infographic showing various Donor Database job openings in the United States as of June 2026, with employment types broken down into 79% Full Time, 19% Part Time, 1% Contract, and 1% Nights. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $102,260 per year, or $49.2 per hour.

Donor Relations Specialist

Word On Fire

Elk Grove Village, IL • On-site

$60K - $72K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 2 days ago

Job description

Donor Relations Specialist
Reports to Director of Annual Giving
Word on Fire Catholic Ministries is a nonprofit global media apostolate that supports the work of Bishop Robert Barron and reaches millions of people to draw them into-or back to-the Catholic faith.
The Donor Relations Specialist provides support across all aspects of Word on Fire fundraising efforts. The Donor Relations Specialist works closely with the entire Development team in areas of donation tracking and acknowledgement, record keeping, and prospect research. The Donor Relations Specialist also supports the administration of Word on Fire's planned giving program.
Location: Elk Grove Village, IL
Employment Type: Full-time
Responsibilities
  • Record donations from a variety of sources, including pledges, foundation grants, planned gifts, stock transfers, etc.
  • Prepare acknowledgement data and actively participate in contacting donors for gift acknowledgements
  • Support data integrity and accuracy/expansion of donor information captured through various sources
  • Respond to incoming inquiries from supporters via phone, email, and/or mail
  • Serve as liaison with the finance/operations team to reconcile monthly financials for the Development department categorized by individual revenue sources
  • Facilitate administration of Word on Fire's planned giving program by responding to requests for information, documenting intentions, and sending welcome packages
  • Work with third-party planned giving partners to monitor and report on outreach and engagement results; update or enter new constituent information into donor database
  • Collaborate with the Development team to assign relationship managers and identify appropriate cultivation and stewardship opportunities
  • Enter and manage product orders for the Works of Mercy Fund, College Bible program recipients, and various special requests
  • Prepare ad hoc reporting requests related to key donor metrics and profiles for Development leadership
  • Aid in researching donors and prospects to identify and qualify prospects for financial support

Requirements
  • Bachelor's degree in communications, journalism, marketing, business or related field, or equivalent experience
  • 2 years of experience in a similar role, non-profit fundraising experienced preferred
  • Commitment to the mission of Word on Fire
  • Knowledge of Raiser's Edge, Salesforce, or other donor database softwares
  • Knowledge of various gift types and methods
  • Excellent written and verbal communication skills
  • Proficient utilizing Microsoft Excel and/or Google Sheets to collect, manipulate and present data
  • Possesses basic data analytic skills
  • Ability to travel as needed

Preferred Qualifications
  • Experience with Microsoft Office and Google Drive
  • Strong project management skills and ability to juggle multiple projects and priorities
  • Ability to speak with people from a variety of backgrounds and patiently troubleshoot any customer service issues they are facing
  • Familiarity with the work of Bishop Robert Barron and Word on Fire

Compensation and Benefits
The estimated base pay range for this position is $60,000 - $72,000 annually. Word on Fire determines individual compensation on several factors, including but not limited to, experience, skills, alignment with the role's responsibilities, and geographic location. This role may be eligible for annual merit increases based on individual performance.
Word on Fire also offers its team members a robust benefits package that includes:
  • Work-from-home Wednesdays and up to 20 additional work-from-home days throughout the year
  • Several 100% Word on Fire-paid insurance benefits: life, short-term disability, and long-term disability
  • Other insurance benefits: medical, dental, vision, HSA, FSA, accident, critical illness, and hospital indemnity
  • A retirement plan with a 3% target employer contribution
  • Generous paid time off and paid holidays
  • Paid parental leaves at 100% of base salary
  • Access to Word on Fire's incredible wealth of content and resources and more!

Word on Fire is founded upon and intent on prioritizing its Catholic religious mission and principles above all else. Word on Fire's religious mission may therefore require that it make employment decisions based on an individual's religion and adherence to the principles of the Catholic Church.

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