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Donor Database Jobs in Virginia (NOW HIRING)

PBS

Manager, Gift Processor

Arlington, VA · On-site

$75K - $85K/yr

Donor Database Management * Maintain accurate donor records and constituent information. * Update donor contact information and demographic data. * Merge duplicate records and perform routine data ...

PBS

Manager, Gift Processor

Arlington, VA · Hybrid

$75K - $85K/yr

Donor Database Management * Maintainaccuratedonor records and constituent information. * Updatedonorcontact information and demographic data. * Merge duplicate records and perform routine data ...

Coptic Orphans

Donor Relations Specialist

Fairfax, VA · On-site

Donor Relations Specialist Purpose of the Job The Donor Relations Specialist is one of the first ... database management. * Excellent command of written and spoken English; ability to understand ...

Coptic Orphans

Donor Relations Specialist

Fairfax, VA · On-site

Donor Relations Specialist Purpose of the Job The Donor Relations Specialist is one of the first ... database management. * Excellent command of written and spoken English; ability to understand ...

FSAP and PETA

Fundraising Operations Assistant

Norfolk, VA · On-site

$16.75 - $18.25/hr

... donor database and process daily reports o Manage mailings of cards, custom reports, and special gifts to donors, including collaborating across departments and with PETA leadership o Route and ...

State of Virginia

Giving Society Manager

Williamsburg, VA · On-site

$45K/yr

Minimum Qualifications Fundraising experience and knowledge of fundraising practices Demonstrated skills relating to donor recruitment and stewardship Demonstrated knowledge of fundraising database ...

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Donor Database information

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$48

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How much do donor database jobs pay per hour?

As of Jul 18, 2026, the average hourly pay for donor database in Virginia is $48.74, according to ZipRecruiter salary data. Most workers in this role earn between $38.12 and $58.61 per hour, depending on experience, location, and employer.

What is a Donor Database job?

A Donor Database job involves managing and maintaining donor information for a nonprofit organization. Responsibilities typically include data entry, updating donor records, generating reports, and ensuring data accuracy. This role supports fundraising efforts by tracking donor interactions, processing donations, and assisting with outreach campaigns. Strong attention to detail, proficiency in database software, and an understanding of donor relations are important for success in this position.

What are the key skills and qualifications needed to thrive in the Donor Database position, and why are they important?

To thrive in a Donor Database role, you need strong analytical skills, attention to detail, and experience with data management, typically supported by a background in nonprofit administration, information management, or a related field. Proficiency in donor management software such as Raiser’s Edge, Salesforce, or DonorPerfect, and familiarity with data privacy regulations is essential. Excellent organizational skills, clear communication, and the ability to work collaboratively with fundraising teams are standout soft skills. These qualities ensure accuracy, compliance, and effective donor relations, which are critical for successful fundraising efforts.

What are the typical daily responsibilities for someone working in a Donor Database position?

Professionals in a Donor Database role are primarily responsible for entering, updating, and maintaining accurate donor records, generating acknowledgment letters, and preparing reports for the development team. On a daily basis, you may also process donations, track donor engagement, and ensure data integrity by performing routine audits or clean-up tasks. This position often involves close collaboration with fundraisers, event coordinators, and communications staff to support campaigns and stewardship efforts. By keeping donor information organized and up to date, you help lay the foundation for effective fundraising and relationship-building initiatives.

What are the most commonly searched types of Donor Database jobs in Virginia? The most popular types of Donor Database jobs in Virginia are:
What are popular job titles related to Donor Database jobs in Virginia? For Donor Database jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Donor Database jobs in Virginia look for? The top searched job categories for Donor Database jobs in Virginia are:
Donor Database jobs near you
Infographic showing various Donor Database job openings in Virginia as of July 2026, with employment types broken down into 87% Full Time, 8% Part Time, 1% Temporary, and 4% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution, with an average salary of $101,383 per year, or $48.7 per hour.
Development Database Administrator

Development Database Administrator

Thomas Jefferson Foundation, Inc.

Charlottesville, VA • On-site

$60K - $67K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 3 days ago

New

Job description

About the Thomas Jefferson Foundation
The Thomas Jefferson Foundation has a twofold mission of preservation and education, and was incorporated in 1923 to preserve Monticello, the home of Thomas Jefferson, in Charlottesville, Virginia. Today, the Foundation seeks to bring history forward into national and global dialogues by engaging audiences with Jefferson's world and ideas, and sharing the history of everyone, enslaved and free, who lived and labored at Monticello. Monticello is recognized as a National Historic Landmark, a United Nations World Heritage Site and a Site of Conscience.
Development Database Administrator (Full-time)
Purpose:
The Development Database Administrator is responsible for the integrity, structure, and effective use of the Development department's donor database. This position serves as the department's primary database authority, ensuring that donor and gift data are accurate, consistently maintained, and actionable in support of the Foundation's fundraising program. The Administrator also serves a critical internal controls function, providing independent batch review and verification of gift processing activity and serving as the department's primary liaison with Accounting on matters of gift data and financial reconciliation. As the department builds toward a major campaign, this role will supervise a Development Coordinator and increasingly support data analysis and prospect research functions that inform portfolio management and donor strategy.
Compensation
$60,100 - $67,600
We will look to you to:
  • Serve as the department's primary database authority, ensuring that donor and gift data are accurate, consistently maintained, and actionable in support of the Foundation's fundraising program.
  • Serve as the primary administrator and custodian of the Raiser's Edge/NXT database within the Development department, including ownership of the coding structure, constituent records, and overall database architecture.
  • Establish, document, and maintain policies and procedures governing database use across the department to ensure consistency, accuracy, and appropriate access controls.
  • Conduct ongoing data hygiene work, including deduplication, record updates, and systematic audits of donor and gift information.
  • Support database-related fulfillment for development events.
  • Coordinate database integration with other institutional systems, including the accounting platform and other relevant systems, working closely with counterparts in IT and Finance.
  • Serve as the department's primary liaison with Blackbaud and with IT on database-related matters.
  • Supervise gift processing, providing critical review and internal controls.
  • Serve as the primary independent reviewer in the department's gift processing cycle, conducting batch review and verification of gift entries prior to committal. As a matter of standard practice, this position does not serve as the reviewer of batches personally entered; review responsibility in those instances rotates to the Development Coordinator or another designated staff member.
  • Assist with gift entry as a secondary and backup function when processing volume or staffing requires it, with the understanding that any batches entered by this position are subject to review by another staff member before committal.
  • Conduct regular audits of gift records to ensure that data entered into the database is accurate, complete, and consistent with supporting documentation.
  • Perform monthly reconciliation with the Accounting department, serving as the primary development liaison on gift data, fund coding, and financial reporting.
  • Identify and resolve discrepancies between database records and accounting reports, escalating to the CDO as appropriate.
  • Maintain documentation standards for gift records, including attachment of supporting paperwork for gifts at or above established thresholds, in accordance with departmental policy and audit requirements.
  • Support the department's compliance with IRS substantiation requirements and gift acceptance policies by ensuring that acknowledgement documentation is accurate and issued within required timeframes.
  • Provide prospect research support.
  • Provide basic prospect research in support of donor briefings, cultivation activities, and solicitation preparation, drawing on Raiser's Edge data, wealth screening tools, and web-based research resources.
  • Store and organize research results in a consistent manner that can be retrieved and updated by others across the department.
  • Support the CDO and senior development staff in preparing materials for donor meetings, president's calls, and events as requested.
  • Provide reports from the database and analyze data to inform development strategy as the Foundation builds its development operation and prepares for a major campaign.
    • Create and run queries to produce accurate, timely information in support of meetings, events, mailings, solicitations, and other fundraising activities.
    • Generate standing reports on a regular cycle, including gift reports, pledge reminders, and portfolio activity summaries.
    • Produce ad hoc reports and lists as requested by the CDO and development staff.
    • Over time, develop capacity to conduct data analysis in support of portfolio management, including identification of prospective donors through database screening, giving history analysis, and wealth data interpretation.
    • Participate in department meetings and contribute to departmental planning as requested.
Knowledge, Skills and Abilities:
  • Bachelor's degree required.
  • Minimum of three years of experience in a nonprofit database environment; five or more years preferred.
  • Direct experience with Blackbaud products strongly preferred.
  • Experience working in a multi-database environment, including integration with financial or student information systems, a plus.
  • Demonstrated experience with Blackbaud Raiser's Edge and RE NXT required; willingness to pursue ongoing Blackbaud training and certification expected.
  • Strong attention to detail, particularly with numerical data, constituent records, and gift information.
  • Working understanding of internal controls principles as they apply to gift processing and nonprofit financial management.
  • Ability to manage multiple concurrent tasks with accuracy and appropriate prioritization.
  • Solid written and verbal communication skills; ability to interact professionally with donors and colleagues across departments.
  • Understanding of gift processing, fund accounting concepts, and IRS substantiation requirements.
  • Familiarity with prospect research tools and wealth screening platforms preferred; willingness to develop these skills required.
  • Ability to exercise good judgment, demonstrate an understanding of and commitment to the ethical principles associated with working in development, and to use discretion in interactions with members of the Monticello community.
  • Willingness to learn specific information about Thomas Jefferson and Monticello and commitment to Monticello’s dual mission of preservation and education.
Physical Demands and Work Considerations:
Must have a valid Driver's License with personal vehicle and ability and willingness to travel as needed, including occasional evening and weekend work.
Monticello is located on a mountaintop; walking on steep inclines, and uneven, rocky ground is required.
We provide the following benefits for our full-time employees:
  • Excellent benefits package (including medical, dental, vision, 401(k) retirement savings plan plus 6% match, life insurance, and more!).
  • Fitness club membership discount.
  • Discount in the Monticello Café, gift shop, and Monticello online catalog.
  • Employee Assistance Program (EAP) – free for employee and dependents.
  • $500 employee referral bonus.
If you believe this opportunity is the right fit for you, we encourage you to apply!

Apply