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Donor Database Manager Jobs in Virginia (NOW HIRING)

PBS

Manager, Gift Processor

Arlington, VA · Hybrid

$75K - $85K/yr

Donor Database Management * Maintainaccuratedonor records and constituent information. * Updatedonorcontact information and demographic data. * Merge duplicate records and perform routine data ...

Coptic Orphans

Donor Relations Specialist

Fairfax, VA · On-site

Donor Relations Specialist Purpose of the Job The Donor Relations Specialist is one of the first ... database management. * Excellent command of written and spoken English; ability to understand ...

Coptic Orphans

Donor Relations Specialist

Fairfax, VA · On-site

Donor Relations Specialist Purpose of the Job The Donor Relations Specialist is one of the first ... database management. * Excellent command of written and spoken English; ability to understand ...

FSAP and PETA

Fundraising Operations Assistant

Norfolk, VA · On-site

$16.75 - $18.25/hr

... donor database and process daily reports o Manage mailings of cards, custom reports, and special gifts to donors, including collaborating across departments and with PETA leadership o Route and ...

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Donor Database Manager information

See Virginia salary details

$30.7K

$96.3K

$170.5K

How much do donor database manager jobs pay per year?

As of Jul 19, 2026, the average yearly pay for donor database manager in Virginia is $96,311.00, according to ZipRecruiter salary data. Most workers in this role earn between $65,400.00 and $124,400.00 per year, depending on experience, location, and employer.

What are Donor Database Managers?

Donor Database Managers are professionals responsible for maintaining and overseeing an organization's donor management system. They ensure the accuracy and security of donor records, track donations, and generate reports to support fundraising and communication efforts. Their role often involves data entry, database maintenance, and training staff on proper database use. By managing this critical information, Donor Database Managers help organizations build strong relationships with their supporters and optimize fundraising strategies.

What are the key skills and qualifications needed to thrive as a Donor Database Manager, and why are they important?

To thrive as a Donor Database Manager, you need expertise in data management, attention to detail, and experience with fundraising or nonprofit operations, often supported by a bachelor's degree. Familiarity with donor management systems like Raiser’s Edge or Salesforce, along with data analysis and reporting tools, is typically required. Strong organizational skills, communication, and discretion with sensitive information are standout soft skills for this position. These competencies ensure accurate donor records, effective fundraising strategies, and compliance with data privacy standards.

What are some common challenges faced by Donor Database Managers, and how can applicants prepare for them?

Donor Database Managers often face challenges related to maintaining data accuracy, ensuring donor privacy, and integrating new technologies with existing systems. Applicants can prepare by gaining proficiency in popular donor management software, staying updated on data protection regulations, and developing strong attention to detail. Additionally, effective communication with fundraising teams and the ability to train and support colleagues are valuable skills that help overcome these challenges and contribute to a successful donor relations strategy.

What is the difference between Donor Database Manager vs Fundraising Coordinator?

AspectDonor Database ManagerFundraising Coordinator
Primary RoleManages donor databases, maintains records, and ensures data accuracyPlans and executes fundraising events and campaigns
Skills & CertificationsDatabase management, CRM software proficiency, attention to detailFundraising strategies, communication skills, event planning
Work EnvironmentOffice-based, nonprofit or charity organizationsOffice and event settings within nonprofit organizations

While both roles support nonprofit fundraising efforts, the Donor Database Manager focuses on maintaining accurate donor data, whereas the Fundraising Coordinator handles campaign execution. Understanding these differences helps organizations assign the right responsibilities and find suitable candidates.

What are the most commonly searched types of Donor Database jobs in Virginia? The most popular types of Donor Database jobs in Virginia are:
What are popular job titles related to Donor Database Manager jobs in Virginia? For Donor Database Manager jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Donor Database Manager jobs in Virginia look for? The top searched job categories for Donor Database Manager jobs in Virginia are:
What cities in Virginia are hiring for Donor Database Manager jobs? Cities in Virginia with the most Donor Database Manager job openings:
Donor Database Manager jobs near you
Infographic showing various Donor Database Manager job openings in Virginia as of July 2026, with employment types broken down into 87% Full Time, 8% Part Time, 1% Temporary, and 4% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution, with an average salary of $96,311 per year, or $46.3 per hour.
Manager, Gift Processor

Manager, Gift Processor

PBS

Arlington, VA • Hybrid

$75K - $85K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 11 days ago

PBS rating

7.9

Company rating: 7.9 out of 10

Based on 17 frontline employees who took The Breakroom Quiz

20th of 67 rated media

Job description

Position Title:

Manager, Gift Processing

Department:

PBS Foundation


Corporate Area:

PBS Foundation

Status:

Regular, Full time Exempt

Manager Title:

VP, Advancement

Position Overview:

The Gift Processor Manager is responsible for the accurate and timely processing of charitable contributions and ensuring data integrity for all transaction records. This role supports fundraising operations by recording gifts, reconciling financial records, and producing reports that enable effective donor stewardship and fundraising decision-making.

Key responsibilities will include, but are not limited to:

Gift Processing

  • Process all donor contributions, including cash, checks, credit card gifts, ACH transactions, stock gifts, planned gifts, and online donations.

  • Enter gifts accurately into the donor database/CRM.

  • Verify giftdesignations anddonor information.

  • Ensure timely processing of gifts according to organizational policies and procedures.

Donor Database Management

  • Maintainaccuratedonor records and constituent information.

  • Updatedonorcontact information and demographic data.

  • Merge duplicate records and perform routine data quality audits.

  • Ensure compliance with data governance standards.

Financial Reconciliation

  • Reconcile gift records with accounting and finance reports.

  • Prepare daily, weekly, and monthly gift processing reports.

  • Assistwith audits and documentation requests.

  • Monitor and resolve discrepancies between fundraising and financial systems.

Reporting and Analytics

  • Produce fundraising reports anddonorgivingsummaries.

  • Support campaign tracking and donor segmentation efforts.

  • Assistwith data exports and list generation for fundraising initiatives.

Compliance and Confidentiality

  • Ensure compliance with IRS regulations and nonprofit accounting standards.

  • Maintain donor confidentiality and data security.

  • Follow organizational gift acceptance and processing policies.

Requirements for success:

  • Associate's or Bachelor'sdegree preferred.

  • Equivalent experience in nonprofit administration, finance, or database management may be considered.

  • 1-3 years of experience in gift processing, fundraising operations, data entry, accounting, or administrative support.

  • Experience with nonprofit CRM systems preferred.

  • Proficiencywith donor databases.

  • Microsoft Excel skills.

  • Ability to perform data reconciliation and reporting.

  • Exceptional attention to detail and accuracy.

  • Strong organizational and time-management skills.

  • Ability to handle confidential information with discretion.

  • Effective written and verbal communication skills.

  • Customer-serviceorientation toward donors and internal stakeholders.

  • Ability to work independently and manage multiple deadlines.

The base pay range for this position at the beginning of employment is expected to be between $75,000 and $85,000/year. The actual base pay offered may vary depending on multiple individualized factors, including but not limited to job-related knowledge, skills, and experience. The total compensation package for this position will also include other elements for eligible employees, including: (i) eligibility for discretionary bonuses; (ii) various insurance options, including medical, dental, vision, hearing, life, accidental death and dismemberment, short-term and long-term disability, and business travel accident insurance; (iii) identity protection program; (iv) employee assistance program; (v) financial and retirement savings benefits including the PBS Retirement Plan 403(b); (vi) paid time off (17 days per year), paid sick time benefits (12 days per year), paid parental leave (60 days / 12 weeks ), and paid holidays (12 days per year). Details of these benefit plans will be provided upon request. The application window for this position is expected to close on 7/15/2026.

If hired, the employee will be in an "at-will position," and the Company reserves the right to modify the base hourly rate/salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

PBS is an Equal Opportunity Employerin accordance withthe EEOC and the Commonwealth of Virginia.

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