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Entry Level Donor Database Manager Jobs (NOW HIRING)

McLaren

Philanthropy Officer Database

Petoskey, MI · On-site

Assists with management of upgrades to donor database and integrates with other communications tracking systems. Enriches and maintains central repository of foundation resources, including those ...

Aloha Foundation

Database Manager

Fairlee, VT · On-site

This role plays a vital part in ensuring the integrity of donor information, processing gifts ... While the primary focus of this role is database management, the position will also support annual ...

Addison Group

Database Coordinator

Tulsa, OK · On-site

$20 - $25/hr

Minimum of two years of experience in nonprofit database management, donor services, fundraising operations, or accounting support. * Advanced Microsoft Excel skills and data reconciliation.

Wesleyan Church

Donor Services Specialist

Fishers, IN · On-site

Database Management * Update donor demographic and biographical information. * Adhere to established data-entry standards and procedures. * Ensure confidential donor information is handled and stored ...

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Entry Level Donor Database Manager information

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$31K

$97.1K

$172K

How much do entry level donor database manager jobs pay per year?

As of Aug 26, 2026, the average yearly pay for entry level donor database manager in the United States is $97,145.00, according to ZipRecruiter salary data. Most workers in this role earn between $66,000.00 and $125,500.00 per year, depending on experience, location, and employer.

What is an entry level donor database manager?

An Entry Level Donor Database Manager is responsible for managing and maintaining databases that store information about donors for non-profit organizations or fundraising campaigns. They ensure donor records are accurate, up-to-date, and secure, and may also assist with data entry, report generation, and basic data analysis. This role is ideal for individuals who are detail-oriented, organized, and interested in supporting fundraising efforts through effective data management.

What are the key skills and qualifications needed to thrive as an entry level donor database manager?

To thrive as an Entry Level Donor Database Manager, you need a strong understanding of data entry, attention to detail, and basic fundraising concepts, often supported by a bachelor’s degree or equivalent experience. Familiarity with donor management systems like Raiser's Edge or Salesforce, as well as proficiency in Excel, is typically required. Strong organizational skills, discretion, and effective communication help you manage sensitive donor information and work with fundraising teams. These skills ensure accurate donor records, support successful fundraising campaigns, and maintain donor trust for nonprofit organizations.

What are some common challenges faced by entry level donor database managers, and how can they be addressed?

Entry Level Donor Database Managers often encounter challenges such as ensuring data accuracy, maintaining up-to-date donor records, and learning the nuances of donor management software. To address these, it's important to develop strong attention to detail, regularly perform data audits, and seek training on the organization's chosen CRM platform. Collaborating closely with fundraising and communications teams can also help you better understand donor engagement strategies and improve data quality.

What is the difference between Entry Level Donor Database Manager vs Entry Level Fundraising Coordinator?

AspectEntry Level Donor Database ManagerEntry Level Fundraising Coordinator
Primary RoleManaging donor databases, data entry, and reportingPlanning and executing fundraising events and campaigns
Required SkillsDatabase management, attention to detail, basic data analysisCommunication, event planning, donor engagement
Work EnvironmentOffice setting, nonprofit organizationsOffice and event settings, nonprofit organizations
Common CertificationsNone required, familiarity with database softwareNone required, fundraising or nonprofit certifications beneficial

While both roles support nonprofit missions, the Entry Level Donor Database Manager focuses on maintaining and analyzing donor data, whereas the Entry Level Fundraising Coordinator handles campaign planning and donor outreach. Understanding these differences helps job seekers target their skills and career goals effectively.

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Entry Level Donor Database Manager jobs near you
Infographic showing various Entry Level Donor Database Manager job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $97,145 per year, or $46.7 per hour.

Donor Database Manager

United Way of Long Island

Deer Park, NY • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 15 days ago

Job description

United Way of Long Island is currently seeking a highly motivated and detail-oriented Donor Database Manager to
maintain the integrity and functionality of our donor database systems. The ideal candidate will have experience in
Blackbaud's Raiser's Edge NXT and possess a strong understanding of financial processes to ensure accurate gift
processing and reporting. This role is critical to our fundraising efforts, providing essential data and insights to drive
our mission forward.
Key Responsibilities:
• Manage and maintain the accuracy, integrity, and security of the donor database (Blackbaud Raiser's Edge
NXT and Database View).
• Process and reconcile donor contributions, pledges, and payments daily, ensuring accurate data entry and
adherence to accounting principles.
• Generate comprehensive reports and queries to support fundraising campaigns, donor stewardship, and
financial reconciliation.
• Develop and implement data entry standards, policies, and procedures to ensure data consistency and
quality.
• Collaborate with the finance department to ensure accurate accounts receivable tracking and reconciliation
of donor revenue.
• Provide training and support to staff on database usage and best practices.
• Assist with the preparation of audit materials related to donor data and gift processing.
• Utilize Microsoft Office365 platforms (Excel, Word, Outlook, SharePoint, Teams) efficiently for
communication, data analysis, and collaboration.
• Communicate effectively with internal teams regarding database functionality, data requirements, and
reporting needs.
• Collaborate with Resource Development to produce and send donation receipts and acknowledgements.
• Ensure donor records are updated consistently with correct information, narratives, and actions
Qualifications
Experience and Skills:
• Extensive experience with Blackbaud’s Raiser's Edge NXT and Database View preferred, or advanced
competency with another CRM or donor database including Salesforce or Donor Perfect with the ability to
quickly learn a new system.
• A solid understanding of accounts receivable processes and reconciliation.
• Working knowledge of accounting principles, particularly as they relate to nonprofit fundraising.
• Proficiency in Microsoft Excel, Word, and related Microsoft Office365 platforms (Outlook, SharePoint,
Teams).
• Excellent written and verbal communication skills with the ability to convey complex information clearly
and concisely.
• Strong analytical skills with a keen eye for detail and accuracy.
• Ability to work independently and collaboratively within a team environment.
• Demonstrated ability to manage multiple priorities and meet deadlines.
• Commitment to the mission and values of United Way of Long Island.
Benefits:
Comprehensive benefits include Health, Dental, Vision, 401k Defined Contribution Plan, Paid Holiday’s and Paid
Time-Off.
Salary Range:
$60,000 to $75,000 per year.
To apply:
Please submit your resume and cover letter with salary requirements for consideration to smatera@unitedwayli.org
The United Way of Long Island is an equal opportunity employer, and we encourage all qualified candidates to apply.

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