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Entry Level Donor Database Manager Jobs (NOW HIRING)

Diocese of Nashville

Database Coordinator

Nashville, TN · On-site

The Database Coordinator collaborates across the Stewardship & Development team to support annual ... Experience with donor management software (Raiser's Edge NXT preferred). * Advanced proficiency in ...

Apricity

Development Manager

Neenah, WI · On-site

$60K - $65K/yr

Ability to manage multiple priorities and deadlines in a fast‑paced environment is essential ... Familiarity with annual campaigns, prospect research, donor databases and tracking systems, donor ...

PBS

Manager, Gift Processor

Arlington, VA · On-site

$75K - $85K/yr

Donor Database Management * Maintain accurate donor records and constituent information. * Update donor contact information and demographic data. * Merge duplicate records and perform routine data ...

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How much do entry level donor database manager jobs pay per year?

As of Jul 13, 2026, the average yearly pay for entry level donor database manager in the United States is $97,145.00, according to ZipRecruiter salary data. Most workers in this role earn between $66,000.00 and $125,500.00 per year, depending on experience, location, and employer.

What are some common challenges faced by Entry Level Donor Database Managers, and how can they be addressed?

Entry Level Donor Database Managers often encounter challenges such as ensuring data accuracy, maintaining up-to-date donor records, and learning the nuances of donor management software. To address these, it's important to develop strong attention to detail, regularly perform data audits, and seek training on the organization's chosen CRM platform. Collaborating closely with fundraising and communications teams can also help you better understand donor engagement strategies and improve data quality.

What is an Entry Level Donor Database Manager?

An Entry Level Donor Database Manager is responsible for managing and maintaining databases that store information about donors for non-profit organizations or fundraising campaigns. They ensure donor records are accurate, up-to-date, and secure, and may also assist with data entry, report generation, and basic data analysis. This role is ideal for individuals who are detail-oriented, organized, and interested in supporting fundraising efforts through effective data management.

What is the difference between Entry Level Donor Database Manager vs Entry Level Fundraising Coordinator?

AspectEntry Level Donor Database ManagerEntry Level Fundraising Coordinator
Primary RoleManaging donor databases, data entry, and reportingPlanning and executing fundraising events and campaigns
Required SkillsDatabase management, attention to detail, basic data analysisCommunication, event planning, donor engagement
Work EnvironmentOffice setting, nonprofit organizationsOffice and event settings, nonprofit organizations
Common CertificationsNone required, familiarity with database softwareNone required, fundraising or nonprofit certifications beneficial

While both roles support nonprofit missions, the Entry Level Donor Database Manager focuses on maintaining and analyzing donor data, whereas the Entry Level Fundraising Coordinator handles campaign planning and donor outreach. Understanding these differences helps job seekers target their skills and career goals effectively.

What are the key skills and qualifications needed to thrive as an Entry Level Donor Database Manager, and why are they important?

To thrive as an Entry Level Donor Database Manager, you need a strong understanding of data entry, attention to detail, and basic fundraising concepts, often supported by a bachelor’s degree or equivalent experience. Familiarity with donor management systems like Raiser's Edge or Salesforce, as well as proficiency in Excel, is typically required. Strong organizational skills, discretion, and effective communication help you manage sensitive donor information and work with fundraising teams. These skills ensure accurate donor records, support successful fundraising campaigns, and maintain donor trust for nonprofit organizations.
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What cities are hiring for Entry Level Donor Database Manager jobs? Cities with the most Entry Level Donor Database Manager job openings:
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Entry Level Donor Database Manager jobs near you
Infographic showing various Entry Level Donor Database Manager job openings in the United States as of July 2026, with employment types broken down into 88% Full Time, 7% Part Time, 1% Temporary, and 4% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution, with an average salary of $97,145 per year, or $46.7 per hour.

Database Coordinator

Diocese of Nashville

Nashville, TN • On-site

Full-time

Posted 6 days ago

Job description

Summary
The Diocese of Nashville is seeking a detail-oriented and mission-driven Database Coordinator to oversee the integrity of the donor database and support the fundraising operations that advance the mission of the Catholic Church throughout Middle Tennessee.
This position serves as the primary steward of donor data, ensuring gifts are processed accurately, constituent records remain current, and fundraising staff have the information needed to build meaningful relationships with donors. The Database Coordinator collaborates across the Stewardship & Development team to support annual campaigns, donor stewardship, special events, reporting, and strategic fundraising initiatives.
The ideal candidate enjoys solving problems, improving processes, and working behind the scenes to ensure donors receive an exceptional experience.
Duties and Responsibilities
Database & Gift Administration
  • Serve as the primary in-house administrator of Raiser's Edge, maintaining accurate and complete constituent records.
  • Process and reconcile charitable gifts with a high degree of accuracy and timeliness.
  • Generate gift acknowledgments, tax receipts, and donor correspondence.
  • Preserve data integrity through routine audits, duplicate management, and quality assurance.
  • Develop reports and donor queries that support fundraising strategy.
  • Establish and maintain database procedures and best practices.
  • Reconcile gift batches with the Finance Office as needed.
  • Maintain accurate records of pledges, recurring gifts, stock gifts, matching gifts, and other charitable contributions.

Development Operations
  • Coordinate the operational needs of the Stewardship & Development Office to support fundraising campaigns, donor stewardship, and special events.
  • Prepare and distribute donor correspondence, sponsorship letters, solicitation materials, and stewardship mailings.
  • ack sponsorships, event registrations, donor commitments, and fundraising progress.
  • Prepare reports, mailing lists, spreadsheets, and other materials to support fundraising initiatives.
  • Collaborate with the Stewardship and Development team to execute fundraising campaigns and ensure projects are completed accurately and on schedule.
  • Assist with the planning and execution of fundraising events.
  • Work with vendors, parish staff, volunteers, and diocesan departments to support fundraising initiatives.

Requirements
Education and Experience
Required
  • Bachelor's degree.
  • 2+ years of experience in database administration, fundraising operations, or nonprofit development.
  • Experience with donor management software (Raiser's Edge NXT preferred).
  • Advanced proficiency in Microsoft Excel.
  • Strong organizational skills with exceptional attention to detail.
  • Ability to manage multiple priorities while meeting deadlines.
  • Excellent written and verbal communication skills.

Preferred
  • Experience working in a nonprofit, higher education, healthcare, or faith-based organization.
  • Knowledge of fundraising principles and gift processing.
  • Experience with reporting tools, data imports/exports, and CRM integrations.

Apply