Document Digitization Jobs (NOW HIRING)

Description:
Job Title: Facilities & Manufacturing Project Manager
Location: Pewaukee, WI (Onsite required; offices on Roundy Drive and Paul Road, both on the same campus)
Schedule: Monday to Friday, 8:00am 4:30pm or 7:30am 4:00pm
Job Overview:
We are seeking an experienced Project Manager to lead and deliver key facilities and manufacturing projects at our Pewaukee campus. This is not an IT-focused project management role; candidates must have hands-on experience running facilities projects and ideally some background in manufacturing environments.
The successful candidate will driverather than supportthe execution of overlapping, high-impact projects that are critical to our operations:an office remodel involving all employees, a large-scale document digitization initiative, and a warehouse redesign. Effective communication with cross-functional teams and third-party vendors is essential.
We are looking for a highly autonomous, self-motivated project manager who is comfortable making decisions, managing multiple moving parts, and keeping diverse teams aligned.
Key Responsibilities
Lead & Deliver Projects:
Manage 2 concurrent facilities projects (an office remodel and document digitization initiative) and 1 manufacturing/warehouse redesign project.
Oversee project life cycles from initiation through completion, ensuring delivery on time and within budget.
Serve as the single-point-of-contact for internal teams and external vendors.
Team Coordination:
For the office remodel, communicate project plans and logistics to all site employees (~85 people).
For digitization and warehouse redesign, manage smaller cross-functional teams (1012 members per project), including engineering, customer service, and applications leads.
Vendor Management:
Coordinate with suppliers and contractors, ensuring compliance with project requirements; escalate issues as appropriate.
Document Management:
Oversee the evaluation, cataloging, and destruction/archive of physical documents in compliance with proprietary information protection standards.
Planning & Reporting:
Develop and maintain detailed project plans, schedules, and status reports.
Track deliverables and document all requirements, progress, and changes.
Issue Identification:
Proactively identify potential problems, mitigate risks, and resolve issues as they arise.
Resource Management:
Organize project teams, assign tasks, and maintain balanced personnel resources according to project phases.
Qualifications Experience:
35 years managing facilities and/or manufacturing projects (not IT).
Experience in hands-on, high-communication project environments is essential.
Skills:
Exceptional organizational and communication skills.
Demonstrated ability to drive projects with minimal oversight.
Experience managing vendors and cross-functional teams.
Comfortable working in fast-paced, changing environments.
Certifications:
Project Management Professional (PMP) certification is NOT required, but real-world facilities project management experience is required.
Project Tools & Methodologies:
Tool and methodology preferences (e.g., MS Project, Asana, Agile, Waterfall) will be determined; comfort with standard PM tools is expected.
Travel:
No significant travel; most work occurs on the same campus (offices are a 1-minute drive/5-minute walk apart).

Work Environment:
Will eventually have a dedicated workspace at the Paul Road location; flexibility required during phased renovations.
Success Profile
You are comfortable working independentlyable to hit the ground running with minimal daily supervision.
You excel at building trust and aligning large groups (everyone from executives to technicians and vendors).
You thrive in environments where you must juggle priorities, clarify requirements, and ensure nothing falls through the cracks.
Capable of hands-on problem solving, especially with legacy paper/document processes.
Plan, execute, and finalize projects according to strict deadlines and within budget. This includes acquiring resources and coordinating the efforts of team members and third-party contractors or consultants in order to deliver projects according to plan. Will also define the projects objectives and oversee quality control throughout its life cycle. Lead projects, tasked with developing, delivering, and supporting solutions while managing project development activities and providing tactical direction. Develop and maintain project plans for multiple initiatives and help ensure that project activities are completed within desired timelines and budgets. Create project business requirements documents and maintain these and all other project artifacts to reflect the current version of each solution. Identify potential problem areas. Organize and control team activities, manage personnel assignments, and maintain a balanced resource plan. 3-5 years experience