Document Digitization Jobs in Ohio (NOW HIRING)

Digitization Assistant
Job No: 503638
Work Type: Staff Full Time (1500 hours or greater)
Location: Dayton, OH
Category: University Staff
Department: Info Systems & Digital Access - 240130
Pay Grade: 8 - Non Exempt
Advertised: June 10, 2026
Applications close: July 05, 2026
Position Summary:
Help us make our rare and unique library collections discoverable online for students and scholars at the University of Dayton and beyond! As the Digitization Assistant you will support scanning, digital file preparation, and metadata entry as part of the Libraries' digitization and digital preservation initiatives. Apply today!
Provides hands-on support for digitization and digital preservation initiatives within the University Libraries. The Digitization Assistant is responsible for carrying out daily scanning, digital file preparation, and metadata entry, ensuring that projects meet established technical and quality standards. This position increases the Libraries' capacity to provide access to high-interest, unique, and rare materials from our Marian Library, Archives and Special Collections. The Digitization Assistant also supervises and trains student employees in digitization best practices, quality control, and metadata creation. By contributing to digital project workflows and maintaining careful attention to detail, the Digitization Assistant plays a vital role in advancing digital scholarship, supporting teaching and research, and enhancing the visibility of the University's distinctive collections.
Minimum Qualifications:
*High school diploma, GED, or equivalent combination of education and experience.
*Basic computer literacy, including experience navigating file systems and organizing files and folders, using email and web-based applications, and performing routine tasks in Microsoft Office, such as entering data in Excel or creating and editing Word documents.
*Ability to follow established workflows, written procedures, and technical guidelines with consistency and accuracy.
*Clear and effective written and verbal communication skills, including the ability to ask questions, summarize information, and document work.
*Ability to stay organized, manage tasks, and maintain attention to detail in day-to-day work.
*Ability to work independently and as part of a collaborative team.
Preferred Qualifications:
While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:
*Associate's or bachelor's degree, preferably in library science, information technology, digital media, or related field.
*Experience with digitization equipment such as flatbed scanners, overhead cameras, or audiovisual capture tools.
*Familiarity with metadata standards (e.g., Dublin Core, MODS, MARC) and an understanding of their role in discovery and preservation.
*Experience training or supervising student employees.
*Knowledge of digital preservation practices and workflows.
*Experience with image editing, OCR, and PDF processing tools.
*Familiarity with web-based collection platforms (e.g., Digital Commons, Omeka, institutional repositories).
*Ability to learn new software tools and technologies relevant to digitization work.
*Interest in emerging technologies in libraries, archives, and digital scholarship.
Special Instructions to Applicants:
To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.
Applicants must be currently authorized to work in the United States on a full-time basis. The University does not provide work visa sponsorship for this position.
Closing Statement:
Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.
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