Document Controller Jobs in Florida (NOW HIRING)

Overview

We are seeking a Controller for a newly acquired portfolio company that manufactures and distributes consumer and industrial products. The company is located in the Medley, FL area. This is a full-time, salaried position that requires five days per week on-site.

The Controller will bring the accounting function in-house, establish a disciplined monthly close, build management reporting where little exists today, and lead the finance workstream of an ERP implementation. Existing administrative staff handle day-to-day accounts receivable and accounts payable processing, and the Controller should expect to perform transactional work personally.

Fluency in both English and Spanish is a requirement of this role. The Controller reports directly to the CEO and works directly with the private equity ownership group.

Essential Functions

Accounting and Close

• Transition the monthly close from the outside CPA firm to an in-house process, including journal entries, accruals, reconciliations, and a defined close calendar.
• Own day-to-day transactional work, including bank and credit card reconciliations, payroll entry, vendor payments, and general ledger maintenance.
• Produce consolidated and entity-level financial statements across related operating entities, including intercompany transactions and eliminations.
• Maintain a documented system of accounting policies, procedures, and internal controls.
• Provide oversight of administrative staff supporting the accounting function and of outside vendors supporting finance, tax, and audit.

Inventory, Costing, and Supply Chain

• Own inventory accounting for manufactured and purchased finished goods, including standard costing, bills of material, production costing, variance analysis, physical inventories, and reserves for obsolete and slow-moving stock.
• Establish landed cost methodology for imported raw materials, packaging, and finished goods, including freight, duties, and tariffs.
• Develop product-level and customer-level margin reporting to support pricing decisions.
• Partner with operations and purchasing on vendor pricing discipline and inventory planning.

Cash, Credit, and Lender Reporting

• Manage working capital and cash flow planning, including a rolling cash forecast.
• Manage credit and collections across a domestic and international customer base, including credit limits, terms, and aging discipline.
• Support export and shipping documentation and international payment mechanics, including wire transfers and letters of credit.
• Manage loan payments, monitor loan provisions, and ensure compliance with debt covenants and lender reporting requirements on a leveraged balance sheet.

Reporting, Planning, and Systems

• Deliver timely and accurate month-end, quarter-end, and year-end financial statements.
• Own budgeting, forecasting, and variance analysis, and report significant issues to the CEO.
• Build a KPI package and prepare materials for board reporting.
• Provide ad hoc analysis supporting pricing, capital investment, and contract decisions.
• Evaluate, select, and implement a modern ERP system to replace legacy accounting, inventory, and order management platforms, and improve integration between operating data and the general ledger.

Compliance and Tax

• Ensure compliance with GAAP and applicable federal, state, and local requirements for financial and tax reporting.
• Ensure timely filing of income, sales and use, property, and payroll tax returns, and coordinate with outside tax preparers and auditors.
• Support compliance with customs, import, and export requirements.

Qualifications

Required

• Full professional fluency in both English and Spanish.
• Bachelor’s degree in accounting or finance.
• A minimum of eight years of progressively responsible accounting and finance experience.
• Manufacturing or distribution experience, including hands-on inventory and cost accounting.
• Demonstrated ownership of a monthly close in a company without a large accounting department.
• Ability to work on-site in the Miami area five days per week.

Preferred

• Certified Public Accountant.
• Experience in a private equity-backed company with a leveraged balance sheet and bank covenant reporting.
• Experience leading or participating in an ERP selection or implementation.
• Experience with import and export operations, landed cost, duties, and tariffs.
• Experience supporting international customers or distributors.

Skills and Attributes

• Advanced Excel skills; working knowledge of QuickBooks is required.
• Strong communication skills and the ability to work effectively with employees at all levels of the organization.
• Comfortable operating in a closely held business transitioning to institutional ownership, including building processes that do not exist today.
• High integrity and sound judgment, with the ability to manage confidential information with discretion.

Selection Process

Interested candidates are invited to submit resumes and cover letters. Candidates with appropriate backgrounds will be asked to sign a non-disclosure agreement. Selected candidates will then be invited to proceed to phone and in-person discussions. Compensation will be competitive and based on candidates’ skills, qualifications, and experience.