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Clinical Operations Assistant Jobs (NOW HIRING)

Washington University of St. Louis

$17.87 - $27.06/hr

Supports Clinical Operations Manager in day-to-day technical activities, including Metavision Headhunter work (North/South), paper-chart logging, CRNA billable hours prep work, back-up code pager ...

Everest Clinical Research Corporation

... * Assist functional clinical operations delivery team. * Assist with the preparation and ... negotiation of sites contracts/budgets and prepare payments for vendors/study sites. * Assist with ...

Lancesoft INC

Clinical Operations Specialist

Irvine, CA · On-site

$35 - $40/hr

Specialist 1, Clinical Operations Location: Irvine, CA 92618 - Onsite Pay Rate: $35-$40/hour ... Monitor study inventory and assist with forecasting. * Track device issues, queries, and clinical ...

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Clinical Operations Assistant information

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How much do clinical operations assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for clinical operations assistant in the United States is $20.23, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $23.32 per hour, depending on experience, location, and employer.

What is a clinical operations assistant?

Clinical Operations Assistants are healthcare professionals who provide administrative and operational support in clinical settings such as hospitals, clinics, or research organizations. Their duties often include scheduling appointments, managing patient records, assisting with workflow coordination, and ensuring compliance with healthcare regulations. They work closely with clinical staff to facilitate efficient operations and improve patient care. This role is essential for maintaining organization and supporting the clinical team in delivering quality healthcare services.

What are the key skills and qualifications needed to thrive as a clinical operations assistant, and why are they important?

To thrive as a Clinical Operations Assistant, you need strong organizational skills, attention to detail, and familiarity with healthcare protocols, typically supported by a relevant associate’s or bachelor’s degree. Proficiency with clinical trial management systems (CTMS), electronic medical records (EMR), and Microsoft Office Suite is commonly required. Effective communication, multitasking, and problem-solving abilities help you excel when coordinating between clinical staff and patients. These skills ensure efficient clinical workflows, regulatory compliance, and smooth operations in a healthcare or research setting.

What are some common challenges faced by clinical operations assistants, and how can they be addressed?

Clinical Operations Assistants often navigate challenges such as managing multiple tasks simultaneously, ensuring accurate documentation, and maintaining effective communication with clinical staff. Staying organized and prioritizing tasks can help manage high workloads, while attention to detail is crucial for accuracy in patient records and scheduling. Building strong relationships with team members and being proactive in seeking clarification can also minimize miscommunication and improve workflow efficiency.

What is the difference between Clinical Operations Assistant vs Clinical Research Coordinator?

AspectClinical Operations AssistantClinical Research Coordinator
CredentialsHigh school diploma or equivalent; some roles may require certificationBachelor's degree in health sciences or related field; often certified
Work EnvironmentSupportive clinical or administrative settings within healthcare or research institutionsDirect involvement in clinical trials, patient interactions, and data collection
Employer & IndustryHospitals, clinics, research organizationsPharmaceutical companies, research institutions, hospitals
Common Search & ComparisonOften compared for entry-level roles supporting clinical researchMore involved in trial management and patient coordination

The Clinical Operations Assistant typically provides administrative and logistical support within clinical settings, requiring less specialized education. In contrast, the Clinical Research Coordinator actively manages clinical trials and interacts directly with patients, often requiring a degree and certification. Both roles are essential in clinical research but differ in responsibilities and qualifications.

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What are the most commonly searched types of Clinical Operations jobs?

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Clinical Operations Assistant jobs near you
Infographic showing various Clinical Operations Assistant job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 84% Full Time, 12% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $42,079 per year, or $20.2 per hour.

Clinical Operations Assistant (Part-Time)

Chicago, IL • On-site

LYDIA HOME ASSOCIATION
51 - 200 employees
Learn more about LYDIA HOME ASSOCIATIONexternal

Part-time

Posted 8 days ago

Job description

Description:

 Lydia Home Association is a non-profit child-welfare organization serving families in the Chicago area. Our Counseling Center is seeking an organized, detail-oriented Clinical Operations Assistant to manage our front-end client systems, billing infrastructure, and administrative compliance.


This is a multifaceted, independent role perfect for a professional who enjoys technical problem-solving, compliance management, and setting up efficient systems. In this role, you will guide our transition to a new Electronic Health Record (EHR) system, coordinate new client intakes, and ensure our practice complies with required documents.


 Systems & Insurance Infrastructure (Initial & Ongoing Projects)

  • EHR Implementation: Research, evaluate, and guide the selection and rollout of a new Electronic Health Record (EHR) platform.
  • Provider Credentialing: Manage the onboarding and paneling for new therapists, coordinating with commercial insurance plans and Illinois Medicaid networks.

Billing & Revenue Cycle Management

  • Claims Submission: Submit billing claims to insurance companies and Medicaid.
  • Denial & Problem Resolution: Monitor clearinghouse reports, troubleshoot rejected or denied claims, and resubmit for payment.
  • Client Financials: Track client deductibles, copays, or sliding scale fees, and update internal financial spreadsheets.

Client Intakes & Care Coordination

  • Oversee Client Intake Process
  • Conduct Insurance Benefits Verification
  • Create New Client Folders

Compliance & Record Auditing

  • Client Folder Reviews: Monitor client records to verify that documentation is complete and in compliance with behavioral health quality standards.
Requirements:
  • Minimum of 2 years of administrative, billing, or coordinator experience in a behavioral health, medical, or child welfare clinic.
  • Proven experience working with healthcare software; prior experience selecting or migrating an EHR system is a major plus.
  • Clear understanding of behavioral health CPT codes, insurance claims submission, and provider paneling/credentialing.
  • Excellent organizational skills with the ability to catch minor missing details in clinical files to protect funding and audit success.
  • A desire to serve within a cohesive, mission-driven team.