Full-time
Posted 29 days ago
Job description
The Program Coordinator provides high-level administrative support to the Executive Team, including the Chief Operating Officer (COO), Chief Systems Officer (CSO), Chief Financial Officer (CFO), and Chief Medical Officer (CMO). This position is responsible for managing calendars, preparing meeting materials, coordinating payroll and timesheet functions for direct reports, and ensuring efficient day-to-day operations of the Executive Office. In addition, the Program Coordinator provides secondary support to the Director of Risk & Compliance with credentialing and privileging functions and offers administrative assistance to the Outreach team. The role requires strong organizational and communication skills, discretion with confidential information, and the ability to manage a diverse and dynamic workload.
PRIMARY ACCOUNTABILTIES
Achieve Results
- Provide administrative and scheduling support to the Executive Team, ensuring accuracy, professionalism, and discretion in all communications and tasks.
- Manage payroll and timesheet coordination for Officers' direct reports, including vacation requests and related documentation.
- Prepare meeting agendas and materials; coordinate logistics for Executive Team meetings and conference calls.
- Assist the Director of Risk & Compliance with privileging and credentialing tasks such as document tracking and record maintenance.
- Support Outreach and Quality team with tasks such as recording meeting minutes, preparing communications, and managing event logistics, as needed.
Operational Excellence
- Maintain accurate and organized records, files, and correspondence in both electronic and physical formats.
- Handle confidential information with sound judgment and in compliance with internal policies and regulatory requirements.
- Monitor office supplies and ensure the availability of materials and resources for department operations.
- High school diploma or equivalent required.
- Additional coursework in office administration, healthcare, or nonprofit operations is preferred.
Experience
- Experience in administrative or executive support roles.
- Experience in healthcare, nonprofit, or multi-departmental administrative environments preferred.
Most Popular Program Coordinator Job Categories
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Frequently asked questions
Q: What skills or qualities help someone succeed as a Program Coordinator?
A: To succeed as a Program Coordinator, key technical skills include proficiency in project management tools such as Asana, Trello, or Microsoft Project, as well as experience with event planning software and data analysis tools like Excel or Google Sheets. Soft skills like strong communication, organizational, and time management abilities are also crucial, as well as the ability to build relationships with stakeholders and team members. These strengths enable Program Coordinators to effectively manage multiple projects, prioritize tasks, and provide exceptional support to their teams, ultimately contributing to their career growth and effectiveness in the role.
Q: What is the career path for a Program Coordinator?
A: A Program Coordinator's typical career progression involves moving from entry-level roles such as Program Assistant or Event Coordinator to mid-level positions like Program Manager or Operations Coordinator, where they oversee program logistics and staff supervision. As they gain experience, they can transition to senior roles like Senior Program Manager or Director of Programs, where they develop strategic plans and lead cross-functional teams. Throughout their career, Program Coordinators can develop skills in project management, communication, and leadership, which can lead to opportunities in management, consulting, or non-profit leadership roles.
