About HBG Design
Sourced by ZipRecruiter
Industry
Architectural services
Company size
51 - 200 Employees
Headquarters location
Memphis, TN, US
Year founded
1979
Job description
Position Description: HBG Design is seeking an Office Coordinator in our San Diego office. The primary responsibilities of this position include maintaining facility operations, providing administrative support to staff, and working alongside office leaders to uphold workflows for the company so that team members can more effectively carry out their duties on projects and for the business. Job Advertisement: Position:
HBG Design is seeking an Office Coordinator in our San Diego office. The primary responsibilities of this position include maintaining facility operations, providing administrative support to staff, and working alongside office leaders to uphold workflows for the company so that team members can more effectively carry out their duties on projects and for the business.
The Compensation:
$52,000 - $64,000 per year.
Individual compensation packages are based on various factors unique to each candidate, including but not limited to skill set, regional cost of living, and qualifications.
Position Responsibilities:
Maintain day-to-day operations for an office of approximately 25-40 employees with oversight from the Location Leader and Satellite Office Manager.
Help ensure consistent communication and seamless workflows between offices and teams.
Continually look for process improvements and challenges beyond day-to-day assignments.
Perform front desk and reception duties. Including greeting visitors, answering phones, and managing incoming correspondence. Act as the primary point of contact for employees, guests/vendors, and building personnel.
Manage inventory, purchases, and requests for office supplies.
Act as the primary point of contact for property management.
Coordinate and schedule vendor visits, happy hours, and lunch and learn presentations for Interior Design and Architecture staff.
Coordinate logistics for company events, initiatives, and presentations.
Complete expense sheets in accounting software for reconciliation of project and/or firm financials and employee reimbursements.
Coordinate travel arrangements for project teams and business operations.
Schedule meetings and coordinate all logistics required.
Proactively help manage, track, and forecast Location Leader calendar activities and availability.
Thoughtfully handle confidential and sensitive information pertaining to employees, projects, and business initiatives.Qualifications:
Bachelor’s Degree required.
3 years’ minimum experience in a corporate setting providing administrative support to multiple staff members, preferably in the design industry and at a company with remote offices and teams.
Ability to effectively manage daily operations for an office.
Understand how to align company strategies and workflows with a satellite office and team.
Strong communication skills, both written and verbal; trustworthy regarding confidential information.
Highly organized, detail oriented, and knows how to prioritize tasks and assignments.
Has passion for providing “best in class” customer service and creating value in the role of supporting others to accomplish goals and achieve success.
Experience with Outlook, Office Suite – Calendar, Word, and Excel.Learn More at HBG.DESIGN
We are a Top 5 hospitality and entertainment design firm with three offices in the U.S. We highly value the passionate professionals who are at the heart of every experience we create. Over HBG’s 45+ years in the industry, our 100 professionals in architecture, interior design and project delivery have built an impressive client portfolio that includes Hyatt Hotels, Hilton Hotels, Las Vegas Sands, Atlantis, Rock & Brews, Caesars Entertainment, Hard Rock International, Elvis Presley Enterprises, Oaklawn Racing Casino Resort, Four Winds Casinos, and WinStar World Casino and Resort. HBG Design has been lauded for its business approach and commitment to employee growth and development, winning 10+ ‘Top Workplace,’ ‘Best Place to Work’, and ‘Hot Firm’ Awards. Experience our culture, projects, and the opportunities to take your career to the next level at www.hbg.design
EOE
$52,000.00 - $64,000.00 Hourly
HBG Design is seeking an Office Coordinator in our San Diego office. The primary responsibilities of this position include maintaining facility operations, providing administrative support to staff, and working alongside office leaders to uphold workflows for the company so that team members can more effectively carry out their duties on projects and for the business.
The Compensation:
$52,000 - $64,000 per year.
Individual compensation packages are based on various factors unique to each candidate, including but not limited to skill set, regional cost of living, and qualifications.
Position Responsibilities:
Maintain day-to-day operations for an office of approximately 25-40 employees with oversight from the Location Leader and Satellite Office Manager.
Help ensure consistent communication and seamless workflows between offices and teams.
Continually look for process improvements and challenges beyond day-to-day assignments.
Perform front desk and reception duties. Including greeting visitors, answering phones, and managing incoming correspondence. Act as the primary point of contact for employees, guests/vendors, and building personnel.
Manage inventory, purchases, and requests for office supplies.
Act as the primary point of contact for property management.
Coordinate and schedule vendor visits, happy hours, and lunch and learn presentations for Interior Design and Architecture staff.
Coordinate logistics for company events, initiatives, and presentations.
Complete expense sheets in accounting software for reconciliation of project and/or firm financials and employee reimbursements.
Coordinate travel arrangements for project teams and business operations.
Schedule meetings and coordinate all logistics required.
Proactively help manage, track, and forecast Location Leader calendar activities and availability.
Thoughtfully handle confidential and sensitive information pertaining to employees, projects, and business initiatives.Qualifications:
Bachelor’s Degree required.
3 years’ minimum experience in a corporate setting providing administrative support to multiple staff members, preferably in the design industry and at a company with remote offices and teams.
Ability to effectively manage daily operations for an office.
Understand how to align company strategies and workflows with a satellite office and team.
Strong communication skills, both written and verbal; trustworthy regarding confidential information.
Highly organized, detail oriented, and knows how to prioritize tasks and assignments.
Has passion for providing “best in class” customer service and creating value in the role of supporting others to accomplish goals and achieve success.
Experience with Outlook, Office Suite – Calendar, Word, and Excel.Learn More at HBG.DESIGN
We are a Top 5 hospitality and entertainment design firm with three offices in the U.S. We highly value the passionate professionals who are at the heart of every experience we create. Over HBG’s 45+ years in the industry, our 100 professionals in architecture, interior design and project delivery have built an impressive client portfolio that includes Hyatt Hotels, Hilton Hotels, Las Vegas Sands, Atlantis, Rock & Brews, Caesars Entertainment, Hard Rock International, Elvis Presley Enterprises, Oaklawn Racing Casino Resort, Four Winds Casinos, and WinStar World Casino and Resort. HBG Design has been lauded for its business approach and commitment to employee growth and development, winning 10+ ‘Top Workplace,’ ‘Best Place to Work’, and ‘Hot Firm’ Awards. Experience our culture, projects, and the opportunities to take your career to the next level at www.hbg.design
EOE
$52,000.00 - $64,000.00 Hourly
hbg.design
Frequently asked questions
Q: What skills or qualities help someone succeed as a Office Coordinator?
A: To succeed as an Office Coordinator, key technical skills include proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook, as well as experience with calendar management and scheduling software. Soft skills such as excellent communication, organizational, and time management abilities are also crucial, enabling the coordinator to effectively coordinate meetings, events, and daily office operations. These strengths support career growth and effectiveness in the role by allowing the coordinator to efficiently manage office tasks, build strong relationships with colleagues and stakeholders, and contribute to a productive and well-organized work environment.
Q: What is the career path for a Office Coordinator?
A: A typical career progression for an Office Coordinator involves starting as an entry-level Administrative Assistant, then advancing to a mid-level role such as Office Manager or Operations Coordinator, and eventually moving into senior positions like Executive Assistant or Department Head. Key opportunities for skill development and professional growth in this role include learning project management, event planning, and leadership skills, as well as developing expertise in areas like human resources, finance, and technology. Long-term career prospects for Office Coordinators may include transitioning into management roles, pursuing specialized careers in fields like human resources or marketing, or leveraging their administrative expertise to start their own businesses.
