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Submission Coordinator Jobs (NOW HIRING)

Mad Engine

Licensing Submission Coordinator

Burbank, CA · On-site

Submission Coordinator The Submission Coordinator is responsible for executing licensing submissions. This role prepares, submits, and tracks concept and print-on-demand (POD) submissions. Submission ...

New

MDA Collective LLC

Marketing Coordinator

Tampa, FL · On-site

$40K - $55K/yr

Managing the full RFP/RFQ process from kickoff through submission * Coordinating proposal content, resumes, project sheets, and consultant materials * Designing and producing presentations ...

MDA Collective LLC

Marketing Coordinator

Tampa, FL · On-site

$40K - $55K/yr

Managing the full RFP/RFQ process from kickoff through submission * Coordinating proposal content, resumes, project sheets, and consultant materials * Designing and producing presentations ...

Parkhill

Marketing Coordinator

Frisco, TX · Hybrid

$39K - $54K/yr

  • Medical

  • Life

  • Retirement

  • PTO

... submission deadlines * Maintain CRM data, including leads, opportunities, and client contacts ... Coordinates and develops various marketing collateralsto support firm leadership and SMEs, ensuring ...

Parkhill

Marketing Coordinator

Lubbock, TX · Hybrid

$39K - $53K/yr

  • Medical

  • Life

  • Retirement

  • PTO

... submission deadlines * Maintain CRM data, including leads, opportunities, and client contacts ... Coordinates and develops various marketing collateralsto support firm leadership and SMEs, ensuring ...

Parkhill

Marketing Coordinator

Fort Worth, TX · Hybrid

$40K - $56K/yr

  • Medical

  • Life

  • Retirement

  • PTO

... submission deadlines * Maintain CRM data, including leads, opportunities, and client contacts ... Coordinates and develops various marketing collateralsto support firm leadership and SMEs, ensuring ...

Parkhill

Marketing Coordinator

Fort Worth, TX · On-site

$40K - $56K/yr

  • Medical

  • Life

  • Retirement

  • PTO

... submission deadlines * Maintain CRM data, including leads, opportunities, and client contacts ... Coordinates and develops various marketing collateralsto support firm leadership and SMEs, ensuring ...

Parkhill

Marketing Coordinator

Lubbock, TX · On-site

$39K - $53K/yr

  • Medical

  • Life

  • Retirement

  • PTO

... submission deadlines * Maintain CRM data, including leads, opportunities, and client contacts ... Coordinates and develops various marketing collateralsto support firm leadership and SMEs, ensuring ...

Parkhill

Marketing Coordinator

Frisco, TX · Hybrid

$39K - $54K/yr

  • Medical

  • Life

  • Retirement

  • PTO

... submission deadlines * Maintain CRM data, including leads, opportunities, and client contacts ... Coordinates and develops various marketing collateralsto support firm leadership and SMEs, ensuring ...

Parkhill

Marketing Coordinator

Fort Worth, TX · Hybrid

$40K - $56K/yr

  • Medical

  • Life

  • Retirement

  • PTO

... submission deadlines * Maintain CRM data, including leads, opportunities, and client contacts ... Coordinates and develops various marketing collateralsto support firm leadership and SMEs, ensuring ...

Parkhill

Marketing Coordinator

Lubbock, TX · Hybrid

$39K - $53K/yr

  • Medical

  • Life

  • Retirement

  • PTO

... submission deadlines * Maintain CRM data, including leads, opportunities, and client contacts ... Coordinates and develops various marketing collateralsto support firm leadership and SMEs, ensuring ...

Parkhill

Marketing Coordinator

Frisco, TX · On-site

$39K - $54K/yr

  • Medical

  • Life

  • Retirement

  • PTO

... submission deadlines * Maintain CRM data, including leads, opportunities, and client contacts ... Coordinates and develops various marketing collateralsto support firm leadership and SMEs, ensuring ...

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Submission Coordinator information

What is a submission coordinator?

Submission Coordinators are professionals responsible for managing and overseeing the process of preparing, organizing, and submitting documents or applications to regulatory bodies, clients, or stakeholders. They often work in industries such as publishing, pharmaceuticals, construction, or academia, ensuring that all submissions meet required standards and deadlines. Their role includes coordinating with various teams, tracking submission progress, and maintaining accurate records. Attention to detail and strong organizational skills are essential for success in this position.

What are the key skills and qualifications needed to thrive as a submission coordinator, and why are they important?

To thrive as a Submission Coordinator, you need strong organizational skills, attention to detail, and familiarity with regulatory or document management processes, often supported by a relevant bachelor's degree. Experience with submission tracking tools, document management systems, and sometimes regulatory submission platforms like eCTD is valuable. Excellent communication, problem-solving, and time management abilities help you coordinate with multiple stakeholders and ensure deadlines are met. These skills are crucial for successfully managing complex submission workflows and maintaining compliance in regulated environments.

How does a submission coordinator typically interact with other departments during the submission process?

A Submission Coordinator often serves as a key liaison between regulatory, clinical, and project management teams to ensure all necessary documents and data are compiled accurately and on time. This role requires strong communication and organizational skills, as you’ll frequently coordinate updates, clarify requirements, and track progress across multiple stakeholders. Regular meetings and status reports are common, and you may also work closely with external partners or vendors to resolve submission-related queries. Collaboration and attention to detail are essential for maintaining compliance and meeting tight deadlines.

What cities are hiring for Submission Coordinator jobs?

Cities with the most Submission Coordinator job openings:

What states have the most Submission Coordinator jobs?

States with the most job openings for Submission Coordinator jobs include:

Submission Coordinator jobs near you
Infographic showing various Submission Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.

Licensing Submission Coordinator

Mad Engine

Burbank, CA • On-site

Other

Posted yesterday

New

Mad Engine rating

9.3

Company rating: 9.3 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

1st of 62 rated fashion and textile manufacturers

Job description

Submission Coordinator

The Submission Coordinator is responsible for executing licensing submissions. This role prepares, submits, and tracks concept and print-on-demand (POD) submissions.

Submission Coordinators are assigned to specific licenses while operating within a flexible model that allows for cross-support as submission volume and business needs require.

Essential Duties and Responsibilities

  • Prepare and submit concept and pre-production materials for retail licensing approvals.
  • Execute print-on-demand (POD) submissions for the ecommerce division.
  • Process submissions across all stages prior to final production in alignment with established priorities.
  • Track submission and approval statuses and update internal systems accurately.
  • Follow licensor guidelines, submission requirements, and internal SOPs when preparing materials.
  • Communicate submission progress, feedback received, and outstanding needs to the Licensing Trafficker.
  • Support revisions, resubmissions, and rush submissions as directed.
  • Perform work across multiple software applications, including Adobe Photoshop, Illustrator, and Microsoft Office.
  • Identify errors, inconsistencies, or missing information and take corrective action prior to submission.
  • Flex across licenses and teams to support workload surges, coverage needs, or physical sample processing.
  • Participate in team meetings, training, and process improvement discussions.
  • Maintain a collaborative, adaptable, and detail-oriented approach to work.

Minimum Qualifications

  • Familiarity with Microsoft Office Suite, including Excel.
  • Strong attention to detail and accuracy.
  • Ability to manage assigned tasks efficiently within defined timelines.
  • Clear verbal and written communication skills.
  • Ability to learn and follow established workflows and submission standards.

Working Conditions

  • Must be able to work in a fast-paced environment
  • Office with open floor plan
  • Business casual office attire
  • Work is performed inside a temperature-controlled office building

Physical Requirements

  • Sit, stand, bend, lift occasionally lifting
  • Occasionally lift up to 25 pounds
  • View and type on computer screens for long periods of time

Direct Reports

N/A

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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