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Submission Coordinator Jobs (NOW HIRING)

Trilon Group

Project Coordinator

Orange Park, FL · On-site

$55K - $63K/yr

... and submission coordination. * Facilitate (as needed) internal kick-off meetings to align teams on project scope, roles, and deliverables. 2. Schedule & Budget Tracking * Work closely with team to ...

Trilon

Project Coordinator

Orange Park, FL · On-site

... and submission coordination. * Facilitate (as needed) internal kick-off meetings to align teams on project scope, roles, and deliverables. 2. Schedule & Budget Tracking * Work closely with team to ...

Vrtx

Director, Global Submission Management

Boston, MA · Hybrid

$190K - $285K/yr

Coordinates crossfunctional activities to ensure submission completeness, quality, and compliance * Identifies, manages, and resolves operational risks affecting submission timelines or quality

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Submission Coordinator information

What is a submission coordinator?

Submission Coordinators are professionals responsible for managing and overseeing the process of preparing, organizing, and submitting documents or applications to regulatory bodies, clients, or stakeholders. They often work in industries such as publishing, pharmaceuticals, construction, or academia, ensuring that all submissions meet required standards and deadlines. Their role includes coordinating with various teams, tracking submission progress, and maintaining accurate records. Attention to detail and strong organizational skills are essential for success in this position.

How does a submission coordinator typically interact with other departments during the submission process?

A Submission Coordinator often serves as a key liaison between regulatory, clinical, and project management teams to ensure all necessary documents and data are compiled accurately and on time. This role requires strong communication and organizational skills, as you’ll frequently coordinate updates, clarify requirements, and track progress across multiple stakeholders. Regular meetings and status reports are common, and you may also work closely with external partners or vendors to resolve submission-related queries. Collaboration and attention to detail are essential for maintaining compliance and meeting tight deadlines.

What are the key skills and qualifications needed to thrive as a submission coordinator, and why are they important?

To thrive as a Submission Coordinator, you need strong organizational skills, attention to detail, and familiarity with regulatory or document management processes, often supported by a relevant bachelor's degree. Experience with submission tracking tools, document management systems, and sometimes regulatory submission platforms like eCTD is valuable. Excellent communication, problem-solving, and time management abilities help you coordinate with multiple stakeholders and ensure deadlines are met. These skills are crucial for successfully managing complex submission workflows and maintaining compliance in regulated environments.

What cities are hiring for Submission Coordinator jobs?

Cities with the most Submission Coordinator job openings:

What states have the most Submission Coordinator jobs?

States with the most job openings for Submission Coordinator jobs include:

Submission Coordinator jobs near you
Infographic showing various Submission Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, 1% Temporary, and 1% Contract. Highlights an 79% Physical, 2% Hybrid, and 19% Remote job distribution.

Sales Operations Bid Coordinator

A. Duie Pyle

West Chester, PA • On-site

Full-time

Re-posted 18 days ago

A. Duie Pyle rating

7.8

Company rating: 7.8 out of 10

Based on 45 frontline employees who took The Breakroom Quiz

89th of 366 rated logistics

Job description

A family-owned business since 1924, A. Duie Pyle provides a range of integrated transportation and distribution solutions throughout the Northeast. Supported by our vast network of Less-Than-Truckload (LTL) service centers, warehouse facilities, and dedicated locations, we have the ability to offer flexible and seamless integrated solutions tailored to our customer's needs.
Simply put, when it comes to integrated supply chain solutions, Pyle People Deliver. Our promise is to provide outstanding service as it remains our first and foremost mission.
Position Summary:
The Sales Operations Bid / Proposal Coordinator plays a critical role in supporting Pyle's growth by managing the Request for Proposal (RFP) and Request for Information (RFI) process from receipt through submission. Working closely with Enterprise Sales, Pricing, Sales Operations, and other cross-functional teams, this position serves as the central coordinator for bid activity, ensuring proposals are organized, accurate, and submitted on time.
This role requires exceptional organization, attention to detail, and the ability to manage multiple priorities while collaborating with internal stakeholders and external customers. The ideal candidate enjoys coordinating complex projects, improving processes, and helping sales teams compete for new business opportunities.
The responsibilities of the position include, but are not limited to:
  • Serving as the primary coordinator for all incoming RFP, RFI, and customer questionnaire requests
  • Reviewing bid opportunities to identify requirements, timelines, and key deliverables
  • Accessing and manage third-party bid platforms to retrieve opportunities, distribute documentation, and facilitate timely submissions
  • Coordinating the completion of RFPs, RFIs, security questionnaires, and other customer-requested documentation by partnering with Sales, Pricing, Operations, and other subject matter experts
  • Collaborating with Enterprise Sales Representatives and Pricing Analysts to ensure bid strategies, pricing requests, and proposal responses are aligned and completed on schedule
  • Tracking project milestones and proactively communicate deadlines, outstanding deliverables, and submission status to stakeholders
  • Assisting with the entry and tracking of bid opportunities, pricing requests, and customer information within Salesforce
  • Maintaining accurate records, reporting, and documentation for all bid activities
  • Supporting new customer onboarding activities by coordinating with Enterprise Sales, Operations and other internal teams to ensure a smooth transition from awarded business to implementation
  • Identifying opportunities to improve bid management processes, workflows, and reporting to increase efficiency and enhance the customer experience
  • Perform other Sales Operations responsibilities and special projects as assigned

To be qualified for this position, you should possess the following:
  • Associate's or Bachelor's degree preferred
  • Experience in Sales Operations, Sales Support, Revenue Operations, Pricing, Sales Administration, Project Coordination, or a related business support role
  • Experience working with Salesforce or another CRM platform
  • Strong proficiency with Microsoft Office, particularly Excel
  • Excellent organizational and project coordination skills with the ability to manage multiple concurrent deadlines
  • Strong written and verbal communication skills with the ability to collaborate effectively across departments
  • Exceptional attention to detail and commitment to accuracy
  • Analytical mindset with the ability to interpret customer requirements and coordinate appropriate responses
  • Self-motivated, proactive, and adaptable in a fast-paced environment
  • Continuous improvement mindset with a desire to streamline processes and enhance team effectiveness

For a full job description associated with this posting, please contact A. Duie Pyle's Human Resources department. This job posting is intended solely for external advertising purposes and does not represent a comprehensive list of all job-related duties and qualifications.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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About A. Duie Pyle

Sourced by ZipRecruiter

A. Duie Pyle is the Northeast's premier integrated supply chain solutions provider ideally equipped in servicing the congested Northeast metropolitan region. Family-owned since 1924, A. Duie Pyle provides engineered logistics solutions and consultative services utilizing our vast network of LTL Service Centers, strategically located warehouses, Dedicated fleet operations and specialized Truckload services through Pyle Logistics.

Industry

Transportation and warehousing

Company size

1,001 - 5,000 Employees

Headquarters location

West Chester, PA, US

Year founded

1924

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