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Submission Coordinator Jobs (NOW HIRING)

Vrtx

Director, Global Submission Management

Boston, MA · Hybrid

$190K - $285K/yr

Coordinates crossfunctional activities to ensure submission completeness, quality, and compliance * Identifies, manages, and resolves operational risks affecting submission timelines or quality

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Submission Coordinator information

What is a submission coordinator?

Submission Coordinators are professionals responsible for managing and overseeing the process of preparing, organizing, and submitting documents or applications to regulatory bodies, clients, or stakeholders. They often work in industries such as publishing, pharmaceuticals, construction, or academia, ensuring that all submissions meet required standards and deadlines. Their role includes coordinating with various teams, tracking submission progress, and maintaining accurate records. Attention to detail and strong organizational skills are essential for success in this position.

What are the key skills and qualifications needed to thrive as a submission coordinator, and why are they important?

To thrive as a Submission Coordinator, you need strong organizational skills, attention to detail, and familiarity with regulatory or document management processes, often supported by a relevant bachelor's degree. Experience with submission tracking tools, document management systems, and sometimes regulatory submission platforms like eCTD is valuable. Excellent communication, problem-solving, and time management abilities help you coordinate with multiple stakeholders and ensure deadlines are met. These skills are crucial for successfully managing complex submission workflows and maintaining compliance in regulated environments.

How does a submission coordinator typically interact with other departments during the submission process?

A Submission Coordinator often serves as a key liaison between regulatory, clinical, and project management teams to ensure all necessary documents and data are compiled accurately and on time. This role requires strong communication and organizational skills, as you’ll frequently coordinate updates, clarify requirements, and track progress across multiple stakeholders. Regular meetings and status reports are common, and you may also work closely with external partners or vendors to resolve submission-related queries. Collaboration and attention to detail are essential for maintaining compliance and meeting tight deadlines.
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What states have the most Submission Coordinator jobs? States with the most job openings for Submission Coordinator jobs include:
Submission Coordinator jobs near you
Infographic showing various Submission Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 82% Physical, 1% Hybrid, and 17% Remote job distribution.

Senior Marketing Coordinator - Proposals

Nelson Mullins Riley & Scarborough, LLP

Charlotte, NC • On-site, Remote

Full-time

Re-posted 6 days ago

Job description

Nelson Mullins, an Am Law 100 law firm, is seeking a Senior Marketing Coordinator – Proposals to support and lead proposal development efforts that advance the Firm’s strategic growth initiatives. This role serves as a key member of the Firm’s proposal team, partnering closely with attorneys, marketing professionals, and cross-functional stakeholders to develop compelling, client-focused responses to RFPs, RFIs, and other business development opportunities across the Firm.
 
While preference may be given to candidates located near a Nelson Mullins office, remote work arrangements may be considered for highly qualified candidates.

The Senior Marketing Coordinator – Proposals manages assigned proposal opportunities from intake through submission, coordinating timelines, gathering and refining content, and ensuring the delivery of high-quality, compliant, and persuasive materials. In this role, you will collaborate with attorneys and business professionals to develop proposal strategies, draft and edit content, support oral presentations and interviews, and maintain proposal and experience databases. You will also help track proposal activity and outcomes, identify opportunities for process improvement, support proposal technology initiatives, and contribute to the ongoing development of proposal resources and best practices. Additionally, this role provides guidance and support to junior team members while serving as a trusted resource throughout the proposal development process.
 
The ideal candidate is a strong writer and project manager with exceptional organizational skills and attention to detail. They are proactive, collaborative, and able to manage multiple priorities in a fast-paced professional services environment while translating complex information into clear, compelling client-facing content.

The successful candidate will possess excellent communication, project management, and organizational skills, along with the ability to collaborate effectively with attorneys, business professionals, and cross-functional teams while managing multiple deadlines.

  • Bachelor's degree required and 6+ years of related marketing, proposal, business development, or communications experience.
  • Prior law firm and RFP/proposal experience strongly preferred, including experience managing projects from intake through submission.
  • Strong writing, editing, and project management skills, with proficiency in Microsoft 365 applications, including Word, Excel, and PowerPoint.
  • Experience with proposal technologies, legal procurement platforms (such as PERSUIT, JusticeBid, or Priori), and content management systems preferred; demonstrated use of AI tools is a plus.

With more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.

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