Submission Coordinator Jobs (NOW HIRING)

The Marketing Coordinator II supports Merrick's marketing and communications team by developing and maintaining marketing content and resources, coordinating conference participation, supporting employee and project visibility efforts, and assisting with day-to-day marketing operations. This role works closely with technical staff and members of the content, creative, proposal, and digital marketing teams to help ensure marketing information and materials remain accurate, organized, and accessible. The coordinator works closely with marketing, proposal, and senior staff on larger projects while independently managing routine assignments and responsibilities.

Typical annual pay range for this position is $31.25 to $36.05 per hour. Pay offered may vary depending on job related knowledge, skills, and experience.

Marketing Information & Content Management

• Develop and maintain project descriptions, key personnel information, overview content, boilerplate language, and other reusable marketing and proposal content within aec360 (Merrick’s CRM) and related marketing systems.
• Assist with development and maintenance of project sheets, speaker bios, and other marketing resources.
• Support organization and maintenance of marketing and proposal content libraries.

Conference & Visibility Support

• Coordinate logistics for conferences and trade shows, including shipping, tracking, and maintaining corporate-owned exhibit materials, promotional items, and marketing collateral; assist with booth set-up training as needed.
• Support speaker submissions and maintain speaker biographies, presentation information, and supporting materials.
• Assist with industry award tracking and submission coordination.
• Coordinate collection of information, images, and supporting materials for industry award submissions and company recognition programs.

Resource & Asset Management

• Maintain marketing resource libraries, templates, collateral, and shared files.
• Assist with organization and upkeep of marketing content within Teams, SharePoint, and other approved platforms.
• Coordinate periodic review of marketing materials to ensure information remains current and accessible.

Social Media & Communications Support

• Support the Social Media Coordinator with post scheduling, content organization, and conference-related promotion.
• Assist with gathering photos, videos, project information, and employee updates for social media and marketing use.
• Assist with basic publishing and content coordination activities as needed.

General Marketing Support

• Apply Merrick brand standards and tone of voice and continue building knowledge of the firm's services, markets, and marketing practices.
• Assist with document formatting, proofreading, and production of marketing materials.
• Support internal event needs such as printing, agendas, signage, and meeting materials when needed.
• Support marketing process improvements and utilize approved technology and AI tools to improve efficiency and organization.
• Communicate with technical staff, vendors, and marketing team members with minimal direction from senior staff.

• Bachelor's degree in Marketing, Communications, Business, Journalism, or related field.
• 3-5 years of marketing, communications, or project coordination experience.

• Strong written, verbal, listening, organizational, and interpersonal communication skills.

• Exceptional attention to detail and follow-through.
• Strong organizational, problem solving, record keeping, time management, and project management skills.

• Understanding of basic marketing principles and the ability to proofread and edit content effectively.
• Demonstrates self-awareness, seeks feedback, adapts communication style as needed, and responds constructively and professionally to coaching, feedback, and guidance.

• Advanced proficiency in Microsoft Office, particularly Word, PowerPoint, Excel, and Outlook.

• Experience working with CRM, database, content management, or digital asset management systems.
• Experience managing databases, content libraries, or digital asset management systems.

• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and as part of a team.
• Comfort learning and utilizing new technology and AI tools.
• Local candidates only

• Up to 10% travel may be required.

• Candidates must be eligible to work in the United States without sponsorship

• Experience in the AEC industry.
• Experience with aec360, CRM platforms, or content management systems.
• Experience coordinating conferences, events, trade shows, and award submissions.
• Basic experience with Adobe Creative Suite and social media management tools.

• Employee Ownership – All eligible U.S. employees participate in our Employee Stock Ownership Plan (ESOP), sharing in the company’s success.
• Comprehensive Compensation & Benefits – Merrick & Company offers a competitive compensation and benefits package including health insurance, dental and vision coverage, and paid time off (PTO).
• Robust Referral Program – Earn incentives for referring top talent to join our team.
• Performance Reviews – Annual reviews to recognize contributions and support career growth.
• Professional Development – Access to ongoing training and development opportunities to build your skills and advance your career.
• Employee Recognition – Formal programs to celebrate achievements and outstanding performance.
• Peer Mentor Program – Get support and guidance through structured mentorship opportunities.
• And More – Additional programs and benefits designed to support your success and well-being.

• Apply online only. No e-mail, hard copy or third-party resumes accepted.
• At Merrick, every resume is carefully reviewed by our team of experienced human recruiters—never by AI. We are committed to a fully human-centered hiring process, ensuring each candidate receives thoughtful, personalized attention at every stage.
• Merrick is an Equal Opportunity Employer, including disability/vets.
• Employment with Merrick is contingent upon completion of a pre-employment background check, MVR check, and drug screen.

• Bachelor's degree in Marketing, Communications, Business, Journalism, or related field.
• 3-5 years of marketing, communications, or project coordination experience.

• Strong written, verbal, listening, organizational, and interpersonal communication skills.

• Exceptional attention to detail and follow-through.
• Strong organizational, problem solving, record keeping, time management, and project management skills.

• Understanding of basic marketing principles and the ability to proofread and edit content effectively.
• Demonstrates self-awareness, seeks feedback, adapts communication style as needed, and responds constructively and professionally to coaching, feedback, and guidance.

• Advanced proficiency in Microsoft Office, particularly Word, PowerPoint, Excel, and Outlook.

• Experience working with CRM, database, content management, or digital asset management systems.
• Experience managing databases, content libraries, or digital asset management systems.

• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and as part of a team.
• Comfort learning and utilizing new technology and AI tools.
• Local candidates only

• Up to 10% travel may be required.

• Candidates must be eligible to work in the United States without sponsorship