Virtual Event Planning Jobs (NOW HIRING)

Role: Virtual Events Producer

Location: New York, United States

A financial services account is seeking a senior virtual events and multimedia producer to lead the planning, production, and delivery of high-quality live, on demand, and hybrid virtual events, as well as video content.

This role partners closely with the Head of Multimedia and Production Manager to support and evolve end-to-end production workflows and deliver best-in-class client experiences, while helping shape the future of virtual and hybrid event delivery across the firm. The role combines hands-on production oversight with a focus on scale, engagement, and operational efficiency, leveraging modern production tools, emerging technologies, and AI-enabled workflows where appropriate. The ideal candidate is proactive, detail-oriented, highly responsive, and holds a high bar for quality and results.

• Lead end‑to‑end virtual and hybrid event production, from initial briefing and creative alignment through execution and reporting
• Lead all video content associated with and generated from webcasts, ensuring alignment with creative, brand, and production standards from concept through delivery
• Design and deliver cohesive hybrid event experiences that provides an equivalent, high-quality experience for both in-person and virtual audiences
• Support EMEA video content and webcast production, ensuring alignment with global standards and regional requirements
• Develop and manage detailed project plans, scheduling, timelines, and task lists to support multiple concurrent productions with precision and reliability
• Serve as the primary point of contact for speakers, moderators, and internal participants, ensuring clear communication of logistics, expectations, and best practices
• Oversee all technical and operational aspects of virtual event platforms, streaming tools, production workflows, and external vendors
• Operate with flexibility to support market-driven rapid response needs and cyclical live webcasts, including occasional early mornings, late evenings, or extended production days
• Uphold client's brand, quality, and operational standards across all productions
• Serve as a strategic partner to internal stakeholders on virtual and hybrid event design, audience engagement, and content delivery
• Continuously identify opportunities to elevate event experiences through new formats, interactivity, personalization, and storytelling
• Stay on the cutting edge of virtual event trends, platforms, and audience behavior, proactively recommending enhancements and new approaches
• Leverage AI tools and automation to optimize planning, production, and post‑event workflows
• Partner with the multimedia team to evolve an AI‑enabled production model that improves speed, consistency, and cost efficiency
• Use data‑driven insights to inform event strategy, audience targeting, engagement optimization, and performance measurement
• Create timely, clear, and effective communications for stakeholders, speakers, and partners
• Manage event data, metrics, and analytics to support follow‑up, reporting, and continuous improvement
• Proactively identify and deliver value‑adds at every opportunity - finding innovative ways to enhance content, engagement, and impact
• Share best practices, emerging platforms, and new supplier insights across the team to continuously raise the bar

• 5–6+ years producing live virtual events/webcasts and hybrid events (corporate, agency, or enterprise environment), preferably in financial services environment
• Strong working knowledge of live streaming and webcast production fundamentals, with hands-on experience using at least one major virtual event/webcast platform
• Bachelor's degree in communications, media, broadcast, or related field or equivalent practical experience
• Proven track record managing multiple, high-visibility productions simultaneously, balancing tight timelines, senior stakeholders, and uncompromising production standards
• Demonstrated ability to run show flow development, rehearsals, speaker prep, live run-of-show execution, and contingency planning
• Excellent project and production management skills, including development of timelines, run-of-show documents, production briefs, and task plans
• Demonstrated experience managing vendors, freelancers, and cross-functional partners from kickoff through post-event delivery
• Data-driven mindset, with experience measuring and reporting event metrics (e.g., registrations, attendance, engagement, watch time, drop-off, Q&A, poll participation) and translating insights into actionable improvements
• Exceptional written and verbal communication skills; with the ability to translate technical requirements into clear guidance for speakers and stakeholders
• High emotional intelligence with executive presence: calm under pressure, proactive, service-minded, and confident in live production environments
• Strong attention to detail and commitment to excellence, ensuring brand integrity, show polish, audience experience, and participant readiness
• Experience designing virtual/hybrid events for audience engagement and content strategy (format selection, interactivity, segmentation, personalization, story arc).
• Foundational understanding of video post-production workflows and formats, including basic editorial concepts, audio standards, codecs, frame rates, and branding packages
• At the time of this posting, the base salary for this position may range from $130,000.00 to $140,000.00 USD. Individual compensation varies based on job related factors, including location, business needs, level of responsibility, experience, and qualifications. The range listed is just one component of OLIVER's total compensation package.