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Senior Administrative Associate Jobs (NOW HIRING)

Vertex Limited

Senior Administrative Associate

Senior Administrative Assistant The Senior Administrative Assistant will serve as a trusted administrative partner to the Executive Director, Seattle Research Site Head. The role is responsible for ...

Vertex Pharmaceuticals LLC

$54 - $80/hr

General Summary The Senior Administrative Assistant will serve as a trusted administrative partner to the Executive Director, Seattle Research Site Head. The role is responsible for calendar and ...

New

Vrtx

Senior Administrative Associate

Seattle, WA · Hybrid

The Senior Administrative Assistant will serve as a trusted administrative partner to the Executive Director, Seattle Research Site Head. The role is responsible for calendar and travel management ...

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Senior Administrative Associate information

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$124.5K

How much do senior administrative associate jobs pay per year?

As of Sep 7, 2026, the average yearly pay for senior administrative associate in the United States is $65,380.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,000.00 and $74,000.00 per year, depending on experience, location, and employer.

What are the responsibilities of a senior administrative associate?

A Senior Administrative Associate is responsible for providing high-level administrative support to executives or departments within an organization. Their duties often include managing schedules, coordinating meetings, preparing reports, handling sensitive information, and supervising other administrative staff. They may also oversee office operations, assist with project management, and ensure compliance with company policies. Excellent organizational, communication, and problem-solving skills are essential for this role. The position typically requires several years of administrative experience and a strong ability to work independently.

What are the key skills and qualifications needed to thrive as a senior administrative associate?

To thrive as a Senior Administrative Associate, you need advanced organizational abilities, attention to detail, and a solid foundation in office management, often supported by a relevant associate’s or bachelor’s degree. Proficiency in office software suites (such as Microsoft Office or Google Workspace), calendar management systems, and possibly project management tools is essential. Strong interpersonal communication, discretion, and proactive problem-solving are key soft skills for excelling in this role. These skills and qualities are vital for efficiently supporting executives, managing complex workflows, and ensuring smooth daily operations in a dynamic office environment.

What are some common challenges faced by senior administrative associates, and how can they effectively manage them?

Senior Administrative Associates often juggle competing priorities, such as managing executives' calendars, coordinating events, and handling confidential information. One common challenge is balancing multiple urgent requests while maintaining attention to detail. Effective time management, strong communication skills, and establishing clear organizational systems are key to succeeding in this role. Additionally, proactive problem-solving and building strong relationships with team members help ensure smooth workflow and collaboration.

What does a senior administrative associate do?

A senior administrative associate manages office operations, coordinates schedules, prepares reports, and handles correspondence. They often supervise junior staff, use office software like Microsoft Office, and ensure efficient administrative support within an organization.
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Senior Administrative Associate jobs near you
Infographic showing various Senior Administrative Associate job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 27% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $65,380 per year, or $31.4 per hour.

Senior Administrative Associate, Texas McCombs

The University of Texas at Austin Staff

Austin, TX • On-site

$50K - $55K/yr

Other

Re-posted 29 days ago

Job description

Senior Administrative Associate, Texas McCombs

Reporting to the Assistant Director, the Senior Administrative Associate position supports the Department of Finance and is responsible for ensuring the operational success of the department and assisting with logistics of compelling, high-quality events.

Purchasing and Payments

  • Initiate purchases, payments, contracts and Purchase Orders. Process vendor payments, as needed, using department's ProCard and Travel Card. Assist faculty with research-related purchases and travel reimbursements. Set-up new vendors as needed.
  • Serve as the primary liaison Department's affiliated centers on purchasing and payment policies and procedures.

Coordinate department events and seminar series

  • Provide support for department events that range from invited guest speakers, seminar series to other department-sponsored events such as conferences and symposia. Activities will include: identifying event venues and submitting room reservations as needed; managing of guest lists; ensuring event venue has necessary A/V set-up; assembling materials, managing catering order, event set-up, execution, and tear-down; assisting participants with various needs and requests.
  • Schedule meetings, make hotel reservations, manage travel authorizations and reimbursements and support invited guests as needed.
  • Support the events and programs of the department's affiliated centers as needed.

Department of Finance Front Desk Operations

  • Oversee the daily operations of the main department office. This includes, but is not limited to: answering telephone calls and email inquiries; maintaining office supply inventory, equipment inventory, records retention schedule and the department webpage; assisting faculty with classroom preparation, photocopying materials and making room reservations; assisting students; distributing mail; and managing facilities operated by the Department of Finance
  • Supervise, hire, coordinate students' work schedule and assign work to student employees

Faculty Recruiting, Promotions, Awards, and Annual Reviews

  • Coordinate faculty recruiting logistics and assist the AOM with the preparation of promotion, award, and annual review materials.

Department Initiatives, Special Projects and Partnerships

  • Support department-related PhD program activities, document and maintain administrative processes.
  • Partner with the Department's affiliated centers on training activities for new team members related to departmental procedures and best practices.

Other Duties As Assigned

Required Qualifications

  • Bachelor's degree and at least three years of experience coordinating or administering programs; or seven years of experience with a High School Diploma/GED.
  • Demonstrated ability to manage complex calendars, coordinate meetings and events, organize logistics, and support multiple priorities in a fast-paced professional or academic environment.
  • Strong written and verbal communication skills, with the ability to interact professionally with faculty, staff, students, and School stakeholders.
  • Excellent organizational skills and attention to detail, including the ability to track deadlines, maintain records, follow processes, and ensure timely follow-through.
  • Ability to work collaboratively as part of a small team while also managing independent responsibilities with limited supervision.
  • Commitment to providing responsive, high-quality service to a broad range of internal and external stakeholders.
  • Proficiency with software, especially MS Word, Excel, and Outlook and comfort learning new technologies

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

  • Previous experience and working knowledge of University of Texas policies, procedures, and administrative systems or experience in educational institutions
  • Prior experience with advising or supervising students.
  • Prior experience as a Senior Administrative Associate managing payment and procurement policies and processes.
  • Previous event management experience

Salary Range

  • $50,000 - $55,000 + depending on qualifications

Working Conditions

  • Works in standard office conditions, in a shared office environment with repetitive use of a keyboard at a workstation.
  • Some evening and weekend hours may be required during peak periods and special events.
  • Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
  • This is an Austin, TX-based position.

Required Materials

  • Resume/CV
  • 3 work references with their contact information; at least one reference should be from a supervisor
  • Letter of interest

Apply