Administrative Assistant 5 Jobs (NOW HIRING)

About this Job NORTHEAST DELTA HUMAN SERVICES AUTHORITY MISSION: Serve as a catalyst for individuals with mental health, developmental disabilities, and addictive disorders to help them realize their full human potential by offering quality, excellent care with greater accessibility. Northeast Delta Human Services Authority is seeking an Administrative Assistant 5 to provide high-level executive support to the Executive Director. This role serves as the central administrative and operational anchor for the Executive Director's Office, ensuring seamless coordination across all internal and external priorities.

Responsibilities include managing complex administrative functions, overseeing executive communications, scheduling and organizing meetings and events, preparing professional correspondence and reports, maintaining confidential and sensitive records, and facilitating effective communication between the Executive Director, agency leadership, staff, community partners, and governing bodies. The Administrative Assistant 5 must demonstrate exceptional professionalism, discretion, dependability, organizational skill, and independent judgment while supporting the Executive Director in advancing the agency's mission to deliver high-quality behavioral health, prevention, and developmental disability services throughout Region 8. An ideal candidate will possess the following competencies: Accepting Direction: The ability to be open and willing to follow guidance or instructions.

Building and Supporting Teams: The ability to combine one's actions and efforts with others to work toward achieving a common goal. Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement. Making Accurate Judgements: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Minimum Qualifications Four years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information Job Duties: Serves as the confidential assistant to the Executive Director. Responsible for administrative support activities as maintaining files, receiving and reviews correspondence and telephone calls related to sensitive and confidential matters and determines appropriate action. Ensures the proper and timely execution of correspondence regarding administrative matters-- complex and non-routine.

Represents the Executive Director in his absence through telephone and/or personal contacts, assessing the urgency and importance of situations according to NEDHSA policies and procedures and taking the appropriate action. Reviews incoming mail to include Federal Express, certified mailings for the entire office, noting important dates and/or information for his immediate attention. Screens telephone calls and visitors, making independent decisions of appointments and calls to be handled by the Executive Director or refer to the appropriate personnel.

Serves as payroll administrator and trainer for all seven clinics, Prevention and Wellness, Administration, Human Resources, and Developmental Disabilities. Runs all reports for all facilities. Serves as the receptionist for the District.

Position-Specific Details: Appointment Type: Probational, Promotional, Demotion, Lateral Transfer, or Detail to Special Duty Location: Regional Office (Monroe) Compensation: NEDHSA is a designated approved National Health Service Corps (NHSC) site. Clinicians who work at NHSC-approved sites are eligible to apply to the NHSC Loan Repayment Program to pay off student loans. 2-year Full-Time Clinical Practice: NHSC will pay up to $50,000* for an initial 2 years of full-time clinical practice to clinicians.

(Full-time clinical practice is defined as no less than 40 hours per week, for a minimum of 45 weeks per year.) How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process

Further status message information is located under the Information section of the Current Job Opportunities page. *Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application

Applications may be rejected if incomplete. Contact Information: For further information about this vacancy, contact: Ms. Janesia Raybon, MPA Human Resources Director A Northeast Delta Human Services Authority 2513 Ferrand Street Monroe, LA 71201 318-362-4237 (office) Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.