Records Management Associate Jobs in Colorado (NOW HIRING)

Lakewood, CO | Full-Time Contract | On-Site

Join a high-impact federal operations team supporting critical energy infrastructure and mission-essential administrative operations for the Western Area Power Administration (WAPA). The Administrative Support Specialist provides comprehensive administrative, clerical, records management, communications, and operational support to WAPA Headquarters and program offices.

This position is responsible for ensuring efficient office operations, maintaining critical records and documentation, supporting communications and customer service functions, and handling sensitive procurement and Controlled Unclassified Information (CUI) in accordance with federal regulations and established procedures.

Compensation & Benefits

• Competitive annual compensation
• Health, dental, and vision coverage
• Retirement plan with employer contribution
• PTO and paid holidays
• Short- and long-term disability coverage

Career Growth

• Exposure to federal administrative functions, operations and shared services
• Opportunity to support executive, procurement, and business operations
• Collaborative team environment
• Long-term contract stability

• Provide comprehensive administrative and clerical support services in accordance with WAPA requirements
• Catalog all incoming administrative support requests using work order tracking systems
• Maintain accurate records of work assignments, originating departments, personnel involved, and completion times
• Prepare reports, summaries, correspondence, and administrative documentation as requested
• Provide typing, copying, scanning, filing, and records management support
• Support contract closeout activities and related documentation requirements
• Ensure WAPA Headquarters PBX (switchboard) is answered and calls are routed appropriately
• Coordinate domestic and international call support
• Answer and process TTY calls
• Educate WAPA employees regarding available administrative services and resources
• Serve as a resource for administrative processes and office support needs
• Coordinate Headquarters conference room scheduling and utilization
• Submit weekly conference room schedules to designated personnel
• Assist with meeting logistics and administrative support for organizational events
• Maintain distribution lists and ensure updates are completed regularly
• Update, maintain, and monitor SharePoint sites, intranet pages, and related document repositories
• Support records management activities and document retention requirements
• Maintain accurate filing systems and official records documentation
• Update and maintain Strategy Office intranet sites and internal web resources
• Support WAPA’s internal website and related content management activities
• Monitor SharePoint systems for accuracy, accessibility, and document control compliance
• Maintain and update WAPA word templates and official federal forms
• Design and revise forms to meet operational requirements
• Support employees with Microsoft Office applications and template usage
• Update Headquarters organizational charts, listings, and service directories
• Consolidate technical guide information into task order specifications and support documentation
• Assist with administrative aspects of contract administration and document management
• Support program offices with administrative tracking and reporting requirements
• Maintain WAPA Headquarters motor pool vehicle logs
• Monitor usage records and support administrative tracking requirements
• Handle and safeguard documents containing:
  • Controlled Unclassified Information (CUI)
  • Procurement-sensitive information
  • Privacy Act-protected information
  • Other sensitive government information
• Maintain strict confidentiality at all times
• Ensure compliance with federal regulations, established procedures, and standard operating procedures
• Protect confidential information from unauthorized disclosure
• Perform additional duties as assigned

Required

• High School Diploma or equivalent (GED); Associate’s or Bachelor’s degree preferred
• Minimum of 3 years of progressively responsible administrative or clerical experience
• Experience working with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Ability to handle sensitive and confidential information with discretion

Preferred

• Experience supporting federal agencies or government contractors
• Knowledge of SharePoint administration and document management systems
• Experience with records management and contract documentation
• Familiarity with procurement or acquisition support environments
• Experience supporting executive or headquarters operations

• U.S. Citizenship required
• Ability to obtain and maintain a federal security clearance (Secret / Top Secret / Public Trust)
• Employment is contingent upon successful background investigation and PIV card issuance

This is a unique opportunity to support mission-critical administrative operations for a federal organization responsible for delivering reliable electric power across the western United States. As a Secretary III, you will play a key role in maintaining operational efficiency, supporting organizational communications, and ensuring the integrity of critical records and information systems.

If you are a detail-oriented administrative professional who thrives in a structured and collaborative environment, we encourage you to apply.