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Notary Assistant Jobs (NOW HIRING)

San Antonio Regional Hospital

Executive Assistant

Upland, CA · On-site

$27.82 - $41.74/hr

Two years' experience as an Executive Assistant. Experience with computers. Knowledge and Skills ... Notary Public License to be obtained if not currently a Notary Public. Equipment: Ability to use a ...

Milbank LLP

Legal Assistant (paralegal)

Los Angeles, CA · On-site

$90K - $120K/yr

Notarize documents, assist with notary authentication and apostilling / consularization of documents. * Validate and process vendor invoices in a timely manner. * Prepare responses to auditor letter ...

PenFed Credit Union

$26 - $27/hr

Overview PenFed is hiring an Assistant Financial Center Manager to work onsite at our St. Thomas ... If Notary Public, will be responsible for providing members Notary Services while adhering to all ...

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Notary Assistant information

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$27K

$48.2K

$74K

How much do notary assistant jobs pay per year?

As of Jul 9, 2026, the average yearly pay for notary assistant in the United States is $48,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $55,000.00 per year, depending on experience, location, and employer.

What is a notarial assistant?

A notarial assistant supports notaries by preparing documents, managing appointments, and ensuring proper documentation. They often handle administrative tasks and may need to understand notary laws and procedures, but they do not perform notarizations themselves. Certification or training may be required depending on the jurisdiction.

Is there a demand for notary signing agents?

Yes, there is consistent demand for notary signing agents, especially those who are certified and experienced in loan document signings. They often work on a freelance basis, requiring knowledge of state laws and the ability to handle sensitive documents efficiently.

What are Notary Assistants?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a Notary Assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

Which notary job makes the most money?

Notary jobs that typically pay the most are those combined with additional responsibilities, such as signing agent roles for loan closings or mobile notary services, which often command higher fees. Experienced notaries with certifications and specialized skills in real estate or legal document notarization tend to earn higher incomes. Income varies based on location, workload, and the complexity of the notarizations performed.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

What are the key skills and qualifications needed to thrive as a Notary Assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.

How much do Notaries get paid per notary?

Notary assistants typically earn between $10 and $20 per hour, depending on the region and employer. Some may receive a flat fee per notarization, which can range from $5 to $15, with additional compensation for travel or specialized services.
More about Notary Assistant jobs
What cities are hiring for Notary Assistant jobs? Cities with the most Notary Assistant job openings:
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What job categories do people searching Notary Assistant jobs look for? The top searched job categories for Notary Assistant jobs are:
Notary Assistant jobs near you
Infographic showing various Notary Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $48,215 per year, or $23.2 per hour.
Legal Office Assistant

Legal Office Assistant

Stillman Law Office

Wethersfield, CT • On-site

$17 - $20/hr

Full-time

Medical, Dental, PTO

Re-posted 24 days ago

Job description

Position: Legal Office Assistant (Preferred Notary Public)
Location: Connecticut Office
Job Type: Full-Time or Part-Time

About Us:

Stillman Law Office, a multi-state law firm focused on collections and legal support services, is seeking a reliable and detail-oriented Legal Office Assistant to join our Connecticut team. In this role, you will provide administrative support to attorneys and legal professionals, draft, proofread, and format legal documents and correspondence, and file and organize case files, court documents, and confidential records. You will also answer incoming calls, schedule appointments, manage calendars, communicate professionally with courts, clients, and third-party vendors, coordinate courier services, maintain office supplies, and notarize documents as needed if certified. If you are organized, professional, and interested in the legal field, we encourage you to apply.

The ideal candidate is dependable, proactive, and maintains a strong sense of confidentiality while demonstrating excellent organizational and time management skills. You should be able to manage multiple priorities in a fast-paced legal environment. A high school diploma or equivalent is required, with an associate degree or paralegal certificate considered a plus. Candidates with 1–2 years of experience in a legal or professional office setting, familiarity with legal terminology and document formats, and proficiency in Microsoft Office or legal case management software are preferred. A Notary Public commission in Connecticut is strongly preferred. We offer health and dental insurance for eligible employees, along with paid time off and holidays.

What You’ll Do:

  • Provide administrative support to attorneys and legal professionals

  • Draft, proofread, and format legal documents and correspondence

  • File and organize case files, court documents, and confidential records

  • Answer incoming calls, schedule appointments, and manage calendars

  • Communicate professionally with courts, clients, and third-party vendors

  • Coordinate courier services and maintain office supplies

  • Notarize documents as needed (if certified)

Who You Are:

  • Dependable and proactive with a strong sense of confidentiality

  • Detail-oriented with excellent organizational and time management skills

  • Able to handle multiple priorities in a fast-paced legal environment

Key Qualifications:

  • High school diploma or equivalent required; associate degree or paralegal certificate is a plus

  • 1–2 years of experience in a legal or professional office setting preferred

  • Familiarity with legal terminology and document formats is a plus

  • Proficient in Microsoft Office and/or legal case management software

  • Notary Public commission in Connecticut strongly preferred 

What We Offer:

  • Health and dental insurance (for eligible employees)

  • Paid time off and holidays

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