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Notary Assistant information

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$27K

$48.2K

$74K

How much do notary assistant jobs pay per year?

As of Sep 9, 2026, the average yearly pay for notary assistant in the United States is $48,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $55,000.00 per year, depending on experience, location, and employer.

What is a notary assistant?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a notary assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

What are the key skills and qualifications needed to thrive as a notary assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

More about Notary Assistant jobs

What cities are hiring for Notary Assistant jobs?

Cities with the most Notary Assistant job openings:

What are the most commonly searched types of Notary jobs?

The most popular types of Notary jobs are:

What states have the most Notary Assistant jobs?

States with the most job openings for Notary Assistant jobs include:

What are popular job titles related to Notary Assistant jobs?

For Notary Assistant jobs, the most frequently searched job titles are:

Notary Assistant jobs near you
Infographic showing various Notary Assistant job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 72% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,215 per year, or $23.2 per hour.

Personal Assistant - FL

Miami, FL • On-site

Vensure Employer Solutions
Finance and Insurance • 501 - 1,000 employees
Learn more about Vensure Employer Solutionsexternal

Full-time

Re-posted 16 days ago

Job description

Position Summary

We are looking for a dedicated Personal Admin Assistant to start work quickly who can provide administrative & organizational services to support a National Firm that works with retired NFL players on disability claims & benefits, etc.

The Assistant would be responsible for managing schedules, making travel arrangements & following up on the arrangements, drafting professional correspondence, as well as notarizing important forms. This is a crucial role in helping our Managing partners manage their time and workload effectively.

Essential Duties and Responsibilities

  • Administrative Support: Scheduling appointments, managing calendars, answering phones and emails, taking meeting minutes, and preparing correspondence.
  • Travel Arrangements: Booking flights, accommodations, transportation, and creating detailed itineraries.
  • Communication Management & Skills: Acting as a point of contact, filtering communications, and relaying information. Excellent written and verbal communication, active listening, and interpersonal skills. Ability to handle sensitive information with discretion and maintain confidentiality.
  • Specialized Tasks: Notarizing critical forms needed for disability claims.
  • Tech Savvy: Proficiency in using MS Excel & navigation of spreadsheets.

Knowledge, Skills, and Abilities

  • Experience in administrative support roles.
  • Familiarity with travel arrangements and itinerary planning.
  • Excellent written and verbal communication skills.
  • Active listening and interpersonal skills.
  • Ability to handle sensitive information with discretion and maintain confidentiality.

Education & Experience

  • Be an online Notary OR a licensed Notary willing to become an online Notary.

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