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Notary Assistant Jobs (NOW HIRING)

Efting & Godfrey LLP

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Legal Assistant

Sunnyvale, CA · On-site

A current California Notary Public commission is required for this role. Responsibilities * Coordinate calendars and assist with scheduling appointments * Notarize documents * Record deeds and real ...

Efting & Godfrey LLP

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Legal Assistant

Sunnyvale, CA · On-site

$62K - $93K/yr

A current California Notary Public commission is required for this role. Responsibilities * Coordinate calendars and assist with scheduling appointments * Notarize documents * Record deeds and real ...

Notary Etcetera LLC

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Public Tag Agent Associate

Houma, LA · On-site

... ✔ Louisiana Notary Public preferred, but not required ✔ Strong customer service and ... Process vehicle registrations and title transfers * Assist customers with OMV-related transactions

Milbank LLP

Legal Assistant

Los Angeles, CA · Hybrid

$90K - $120K/yr

Notarize documents, assist with notary authentication and apostilling / consularization of documents. * Validate and process vendor invoices in a timely manner. * Prepare responses to auditor letter ...

Sub-Zero Group, Inc.

Executive Asst

Fitchburg, WI · On-site

Position Overview The Executive Assistant provides high-level administrative, operational, and ... Notarize documents as needed. Foundation Support * Respond to product donation inquiries; prepare ...

Milbank LLP

Legal Assistant

Los Angeles, CA · Hybrid

$90K - $120K/yr

Notarize documents, assist with notary authentication and apostilling / consularization of documents. * Validate and process vendor invoices in a timely manner. * Prepare responses to auditor letter ...

Milbank LLP

Legal Assistant

Los Angeles, CA · On-site

$90K - $120K/yr

Notarize documents, assist with notary authentication and apostilling / consularization of documents. * Validate and process vendor invoices in a timely manner. * Prepare responses to auditor letter ...

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Notary Assistant information

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$27K

$48.2K

$74K

How much do notary assistant jobs pay per year?

As of Jun 15, 2026, the average yearly pay for notary assistant in the United States is $48,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $55,000.00 per year, depending on experience, location, and employer.

What is a notarial assistant?

A notarial assistant supports notaries by preparing documents, managing appointments, and ensuring proper procedures are followed during notarizations. They often handle administrative tasks and may need to understand legal requirements and use notary tools, but they do not perform the official act of notarization unless authorized. The role typically requires attention to detail and knowledge of state-specific notary laws.

Is being a notary a good side hustle?

Notary assisting can be a viable side hustle as it involves performing document notarizations, which often require minimal training and can be scheduled flexibly. It typically offers supplemental income, especially for those with good organizational skills and attention to detail, but earnings depend on the volume of assignments and local demand.

What are Notary Assistants?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a Notary Assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

Which notary job makes the most money?

Notary jobs that typically pay the most are those combined with legal or financial roles, such as loan signing agents or mobile notaries who handle real estate closings. These positions often offer higher fees per appointment, especially when they require specialized training or certification. Experience, location, and the complexity of the documents also influence earning potential.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

What are the key skills and qualifications needed to thrive as a Notary Assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.

What is the most common mistake made by a notary?

The most common mistake made by a notary assistant is failing to properly verify the identity of signers, which can lead to invalid notarizations. Additionally, errors such as incomplete or incorrect documentation and not following state-specific procedures are frequent issues that can compromise the validity of the notarization process.
More about Notary Assistant jobs
What cities are hiring for Notary Assistant jobs? Cities with the most Notary Assistant job openings:
What are the most commonly searched types of Notary jobs? The most popular types of Notary jobs are:
What states have the most Notary Assistant jobs? States with the most job openings for Notary Assistant jobs include:
What job categories do people searching Notary Assistant jobs look for? The top searched job categories for Notary Assistant jobs are:
Notary Assistant jobs near you
Infographic showing various Notary Assistant job openings in the United States as of June 2026, with employment types broken down into 5% Locum Tenens, 19% Full Time, 2% Part Time, 17% Temporary, 56% Contract, and 1% Summer. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,215 per year, or $23.2 per hour.

Legal Assistant

Efting & Godfrey LLP

Sunnyvale, CA • On-site

Full-time

Retirement

Posted 24 days ago

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Job description

Overview

Our growing estate planning law firm is seeking a detail-oriented Legal Assistant to support attorneys with estate planning, trust administration, and probate matters. This position involves significant client interaction, legal document preparation, court filings, and recording real estate documents. Some bookkeeping work is also required to process expenses and received funds.

The ideal candidate is highly organized, professional, and comfortable managing multiple priorities in a fast-paced legal environment.

A current California Notary Public commission is required for this role.

Responsibilities

  • Coordinate calendars and assist with scheduling appointments
  • Notarize documents
  • Record deeds and real property documents with county recorder offices
  • File pleadings with California courts
  • Maintain and organize client physical & electronic files using legal case management systems
  • Communicate with clients
  • Manage attorney calendars, appointments, and deadlines
  • Perform data entry, scanning, document management, and general administrative support
  • Process mail and payments from clients
  • Assist with billing, invoices, and administrative tasks using QuickBooks and other programs

Required Qualifications

  • Current California Notary Public commission (required)
  • 2+ years of experience as a legal assistant, legal secretary, or paralegal
  • Experience recording deeds and filing pleadings with courts
  • Strong proficiency in Microsoft Office (Word, Outlook, Excel)
  • Experience with book keeping
  • Excellent attention to detail and proofreading ability
  • Strong organizational and client communication skills

Preferred Qualifications

  • Experience with Smokeball or other legal case management software
  • Familiarity with QuickBooks
  • Experience with estate planning, trust administration, or probate preferred
  • Knowledge of California Probate Code and estate planning procedures

Skills

  • Ability to work independently and as part of a team (required)
  • Client communication and intake (required)
  • File and deadline management (required)
  • Legal document drafting and formatting (preferred)