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Notary Assistant Jobs in California (NOW HIRING)

Mt. Diablo Trust

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Legal Document Assistant - Notary

Roseville, CA · On-site

$25 - $30/hr

... Document Assistant. This position is for someone who can qualify for or is already a licensed LDA. MUST CURRENTLY BE A NOTARY. Requirements: * At least 2 years of legal office experience.

Milbank LLP

Legal Assistant (paralegal)

Los Angeles, CA · On-site

$90K - $120K/yr

Notarize documents, assist with notary authentication and apostilling / consularization of documents. * Validate and process vendor invoices in a timely manner. * Prepare responses to auditor letter ...

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Notary Assistant information

What is a notary assistant?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a notary assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

What are the key skills and qualifications needed to thrive as a notary assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.
What are the most commonly searched types of Notary jobs in California? The most popular types of Notary jobs in California are:
What are popular job titles related to Notary Assistant jobs in California? For Notary Assistant jobs in California, the most frequently searched job titles are:
What job categories do people searching Notary Assistant jobs in California look for? The top searched job categories for Notary Assistant jobs in California are:
What cities in California are hiring for Notary Assistant jobs? Cities in California with the most Notary Assistant job openings:
Notary Assistant jobs near you
Infographic showing various Notary Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 67% Full Time, 27% Part Time, 3% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Center Manager / Notary Public

The UPS Store #1603

Riverside, CA

$22 - $24/hr

Full-time

Re-posted 13 days ago

Job description

Job Summary:
The Center Manager / Notary Public at The UPS Store #1603 in Riverside, California is a full-time, hourly customer service position. This individual will serve as the primary point of contact for all customers at the store and will also be responsible for providing notary services. The ideal candidate is a driven and friendly individual with strong customer service skills, attention to detail, and the ability to work independently.
Compensation & Benefits:
This position offers a competitive hourly rate of $22 to $24 per hour, paid biweekly. In addition, the selected candidate will also be eligible for incentive and employee discounts.
Responsibilities:
- Greet and assist customers in a friendly and professional manner
- Provide efficient and accurate notary services according to state laws and regulations
- Answer phone calls and respond to customer inquiries in a timely manner
- Process shipments, including packaging, labeling, and tracking
- Ring up sales transactions and handle cash payments
- Maintain a clean and organized store environment
- Collaborate with team members to ensure smooth operations and customer satisfaction
- Complete administrative tasks such as filing, data entry, and inventory management
- Uphold company policies and procedures to ensure compliance and customer security
- Other duties as assigned by the store owner or supervisor
Requirements:
- High school diploma or equivalent; some college education preferred
- Valid notary public commission in the state of California
- Previous customer service experience, preferably at the UPS Store
- Excellent communication and interpersonal skills
- Strong organizational and multitasking abilities
- Ability to work in a fast-paced environment and meet deadlines
- Proficient computer skills, including Microsoft Office and point-of-sale systems
- Standing and walking for extended periods of time; Ability to lift and move 40+ pounds

- Familiarity with UPS & USPS shipping procedures and equipment is a plus
EEOC Statement:
The UPS Store #1603 is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law. We are committed to creating a diverse and inclusive workplace for all employees.

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