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Notary Assistant Jobs in California (NOW HIRING)

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... Document Assistant. This position is for someone who can qualify for or is already a licensed LDA. MUST CURRENTLY BE A NOTARY. Requirements: * At least 2 years of legal office experience.

Legal Assistant (paralegal)

Los Angeles, CA ยท On-site

$90K - $120K/yr

Notarize documents, assist with notary authentication and apostilling / consularization of documents. * Validate and process vendor invoices in a timely manner. * Prepare responses to auditor letter ...

Legal Assistant (paralegal)

Los Angeles, CA ยท Hybrid

$90K - $120K/yr

Notarize documents, assist with notary authentication and apostilling / consularization of documents. * Validate and process vendor invoices in a timely manner. * Prepare responses to auditor letter ...

Legal Assistant (paralegal)

Los Angeles, CA ยท Hybrid

$90K - $120K/yr

Notarize documents, assist with notary authentication and apostilling / consularization of documents. * Validate and process vendor invoices in a timely manner. * Prepare responses to auditor letter ...

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Notary Assistant information

What is a notary assistant?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a notary assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

What are the key skills and qualifications needed to thrive as a notary assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

What are the most commonly searched types of Notary jobs in California?

The most popular types of Notary jobs in California are:

What job categories do people searching Notary Assistant jobs in California look for?

The top searched job categories for Notary Assistant jobs in California are:

What cities in California are hiring for Notary Assistant jobs?

Cities in California with the most Notary Assistant job openings:

Infographic showing various Notary Assistant job openings in California as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Part-Time Faculty, Notary Public (Non-Credit)

Victor Valley Community College

Victorville, CA โ€ข On-site

$62/hr

Part-time

Re-posted 21 days ago


Job description

Part-Time Faculty, Notary Public (Non-Credit) at Victor Valley Community College Share on X Print Application Deadline 9/29/2026 11:59 PM Pacific Date Posted 4/2/2026 Contact Human Resources Number of Openings Not Specified Salary Single Rate 62 Per Hour Length of Work Year See Position Description Employment Type Part Time Job Description / Essential Elements: Print Part-Time Faculty, Notary Public (Non-Credit) Victor Valley College Salary: $62.00 Hourly Job Type: Part-time Job Number: PTNTRYPUB Location: CA 92395, CA Department: Closing: Continuous Basic Functions This is a continuous recruitment for an applicant pool to fill part-time faculty (up to 67%) or temporary substitute assignments on an as needed basis. We accept applications on a continual basis. Departments or Divisions will refer to the pool of applications on file, as needed, to fill in temporary assignments

Applicants will remain in the pool for 12 months. Requirements MINIMUM QUALIFICATIONS: Any bachelor's degree and two (2) years of professional experience, OR any associate degree and six (6) years of professional experience OR the equivalent. Please include transcripts with your application.

See below for information regarding equivalence. Professional experience must be as a notary public. Notary Public faculty must hold a current notary public commission from the California Secretary of State (sos.ca.gov)

Must have sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students. We will be using the guidelines set out by the Academic Affairs Division of the Chancellor's Office, California Community Colleges. The Minimum Qualifications for Faculty and Administrators in California Community Colleges handbook can be viewed at: https://www.cccco.edu/About-Us/Chancellors-Office/Divisions/Educational-Services-and-Support/What-we-do/Educational-Programs-and-Professional-Development/Minimum-Qualifications If you feel you have equivalent qualifications, please review the supplemental information for equivalent qualifications

See website regarding the Faculty Equivalency Qualifications process: http://www.vvc.edu/offices/human_resources/faculty-equivalency-qualifications.shtml Submit your request for equivalency ONLY IF your education and/or experience are different, but equivalent to the minimum qualifications stated in the job announcement. If you have additional questions, please contact Human Resources directly at (760) 245-4271 Ext. 2500

In addition, some specialized courses may require specific certificates (must meet minimum content requirements specified by outside/other agencies based on accreditation). Knowledge and Abilities VISA Victor Valley Community College does not sponsor Visas such as H1B Visas. NEPOTISM POLICY Victor Valley College is committed to fair hiring practices.

We prohibit the employment of relatives or domestic partners as defined by Family Code Section 297 et seq., in the same department in accordance with Board Policy 7310. To request a reasonable accommodation due to a disability to assist with completing an application, please contact the Human Resources Department before the listed closing date at (760) 245-4271, extension 2500, or by email at mailto:jobs@vvc.edu . APPLICATION PROCEDURES: This is a continuous recruitment for an applicant pool to fill part-time faculty (up to 67%) or temporary substitute assignments on an as needed basis

We accept part-time faculty applications on a continual basis. Departments or Divisions will refer to the pool of applications on file, as needed, to fill in temporary assignments. The number of part-time faculty hired varies from semester to semester, depending upon the needs of the department.

Your application will be maintained in this part-time faculty pool for 12 months. You may check your status at any time by logging into Victor Valley College Online Application Site click here to open link: https://www.schooljobs.com/with your username and password. It is the applicant's responsibility to ensure that all requested materials are received

All materials included in the application packet become District property, will not be returned, and will not be copied. All the information qualifying an applicant for the position must be included on the Victor Valley College Application. To assist the District in determining whether an applicant meets the minimum requirements, descriptions of an applicant's present and past job duties should include details pertinent to the position for which he/she/they are applying.

It is not unusual for the District to receive hundreds of applications for a position. For this reason, it is advantageous to make your application as easy to review as possible. Applicants wishing to apply for more than one position must apply for each position separately.

A complete file consists of the following: 1. A complete electronic Victor Valley College application. (Contact Information, Education, Work Experience, References and Supplemental Questions.) 2

Copies of transcripts showing college degrees and coursework. NOTE: Degrees must be from an accredited institution. Applicants with foreign transcripts must have transcripts evaluated for U.S

equivalency by one of the following agencies. Open the link below for a list of agencies that have been approved by the Commission on Teacher Credentialing to provide evaluation of college or university course work completed at an institution in a country other than the United States: https://www.ctc.ca.gov/credentials/commission-approved-foreign-transcript-evaluating-agencies This evaluation must be completed and submitted prior to your application being included in the application pool. A copy of the evaluation must be attached to each application package

Please note there is a fee for the evaluation service. The Board of Trustees is committed to supporting recruitment activities that are intentional, professional development opportunities that are meaningful, and instructional processes that support the goals of equal opportunity, equity, and diversity by providing equal consideration for all qualified candidates including but not limited to federally and state protected class, race, color, national origin, disability (mental and physical, including HIV/AIDS, cancer, and genetic characteristics), ancestry, sex/gender (includes pregnancy, childbirth, breastfeeding and/or related medical conditions), gender identity, gender expression, sexual orientation, religion (includes religious dress and grooming practices), age (over 40), marital status, medical condition (genetic characteristics, cancer or a record or history of cancer), military or veteran status, and genetic information. To apply, please visit https://apptrkr.com/7050007 Copyright 2025 Jobelephant.com Inc

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