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Contract Proofreading Jobs in California (NOW HIRING)

Bellingham Marine

SW Contract Administrator

Dixon, CA · On-site

$90K - $115K/yr

Assists in compiling contract documents including processing and proofreading multiple drafts generated during negotiations. * Assists in identifying and compiling federal and state reporting ...

Prim

Contracts Specialist - PSC

Los Angeles, CA · On-site

$130/hr

Take ownership of contract redlining and negotiation process from inception to delivery. * Maintain ... Provide guidance and support to project management teams in drafting or proofreading contractual ...

TEEMA

Litigation Secretary

Sacramento, CA · On-site

$40 - $46/hr

Job Summary Litigation Secretary TEEMA Contract In-Office | Sacramento, CA, United States ... Prepare and file legal documents with courts and agencies. * Assist in drafting and proofreading ...

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Contract Proofreading information

What is contract proofreading?

Contract proofreading is the process of carefully reviewing legal contracts and agreements to identify and correct errors in grammar, spelling, punctuation, and formatting. Proofreaders ensure that the language is clear, concise, and free of ambiguity, which helps prevent misunderstandings or legal disputes. This service is crucial in legal contexts, as even minor errors can lead to significant issues or misinterpretations. Contract proofreaders may work for law firms, businesses, or as independent freelancers, and their attention to detail helps uphold the professionalism and accuracy of legal documents.

What are the key skills and qualifications needed to thrive as a contract proofreader?

To thrive as a Contract Proofreader, you need exceptional attention to detail, strong grammar and language skills, and a solid understanding of legal terminology, often supported by a degree in English, law, or a related field. Familiarity with document management systems, legal style guides, and proofreading tools like Track Changes in Microsoft Word is typically required. Strong organizational skills, discretion, and clear communication set outstanding proofreaders apart. These abilities are crucial to ensure contract accuracy, prevent costly errors, and uphold legal and professional standards.

What are some common challenges faced by contract proofreaders, and how can they be managed effectively?

Contract proofreaders often juggle tight deadlines, varying client expectations, and a diverse range of content types. Managing these challenges requires excellent time management skills and the ability to quickly adapt to different style guides. Establishing clear communication with clients regarding expectations and timelines is crucial. Additionally, staying organized and using proofreading tools can help ensure accuracy and consistency, even when working on multiple projects simultaneously.

What is the difference between Contract Proofreading vs Copy Editing?

AspectContract ProofreadingCopy Editing
Primary FocusCorrecting grammar, punctuation, spelling, and formatting errorsImproving clarity, style, consistency, and overall readability
Skills & CertificationsStrong language skills, attention to detail, often familiarity with style guidesLanguage proficiency, editing experience, style guide knowledge
Work EnvironmentFreelance, remote, or in-house roles for publishers, authors, or businessesSimilar environments, often within publishing, marketing, or corporate sectors

Contract Proofreading primarily involves identifying and correcting language errors, ensuring accuracy and consistency. Copy Editing goes beyond, enhancing the overall flow, style, and clarity of the text. While both roles require strong language skills and attention to detail, proofreading is more focused on surface-level corrections, whereas copy editing involves deeper content refinement.

What are the most commonly searched types of Proofreading jobs in California?

The most popular types of Proofreading jobs in California are:

What are popular job titles related to Contract Proofreading jobs in California?

For Contract Proofreading jobs in California, the most frequently searched job titles are:

What job categories do people searching Contract Proofreading jobs in California look for?

The top searched job categories for Contract Proofreading jobs in California are:

What cities in California are hiring for Contract Proofreading jobs?

Cities in California with the most Contract Proofreading job openings:

Contract Proofreading jobs near you
Infographic showing various Contract Proofreading job openings in California as of August 2026, with employment types broken down into 1% Internship, 90% Full Time, 6% Part Time, 1% Temporary, and 2% Contract. Highlights an 76% Physical, 16% Hybrid, and 8% Remote job distribution.

SW Contract Administrator

Bellingham Marine

Dixon, CA • On-site

$90K - $115K/yr

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Application Instructions
Thank you for your interest in the career opportunities at Bellingham Marine. We accept applications for all open positions. To be considered, applicants must meet the basic job qualifications listed for each position.
Applicants must complete an application by selecting the Apply Now button for any position for which they feel they are qualified.
To request a reasonable accommodation, in the application process please email hr@bellingham-marine.com.
Position Description
Summary
Manages the various documents concerning construction contracts for the Division dealing with the contractors as a coordinator between clients, project manager, and subcontractors. The job duties of the Contract Administrator range from general office to technical document compliance reviews; duties include contracts for purchase or sale of equipment, materials, product, and/or services.
Essential Duties and Responsibilities
  • Reviews all contractual relationships of the division; identifies and applies contract procedures in accordance with Company policies. Reviews contract documents to ensure compliance with federal and state laws as well as Company policies.
  • Assists in compiling contract documents including processing and proofreading multiple drafts generated during negotiations.
  • Assists in identifying and compiling federal and state reporting requirements.
  • Identifies, coordinates, and/or generates submittals in compliance with contract documents which are administrative in nature (i.e., certificates of insurance, AAP submittals,
  • certified payrolls, safety policies, etc.).
  • Assists the GM and Project Managers with full life-cycle of project development, including sales processes, critical document review and retention, administrative and regulatory reporting, and helps to meet the goals of the company Project Close-Out procedures.
  • Assists GM or PM with drafting, coordinating and tracking notices in compliance with the contract documents (i.e., delays and changed conditions).
  • Upholds the Company policies and processes regarding contract management and use.
  • Analyzes, organizes and performs office operations and procedures such as key boarding, flow of correspondence, filing, requisition of specialty supplies, and other
  • clerical services, i.e., photocopies, collates and faxes materials as necessary;
  • formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records; maintains contract and contractor status databases.
  • Ensures the systematic transfer of documents to corporate staff for accounting and management purposes.
  • Maintains licenses and registrations required for the operations of the division; participates in the safety committee and coordinates and/or processes paperwork for reporting accidents, maintaining OSHA logs and returning employees to work. Records minutes of the safety meetings and tracks tool box meetings and safety bucks.
  • Assists in invoicing of projects and collection of past due accounts.
  • Reviews all correspondence concerning contractors and responds as necessary.
  • Establishes and maintains contact with contractors to ensure the smooth working of the contract awarding process.
  • Prepares sales proposals in accordance with BMI policies and procedures.
  • May directly supervise other employees in the various administrative roles; carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
  • General administrative duties include: reviewing employee time cards for appropriate job allocation; answering telephone and transferring calls; miscellaneous duties as assigned.
  • Other duties as assigned.

Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
  • Customer Service: Manages difficult or emotional customer situations, responds promptly to customer needs, solicits customer feedback to improve service, responds to requests for service and assistance and meets commitments.
  • Oral Communication: Speaks clearly and persuasively in positive or negative situations, listens and gets clarification, responds well to questions, demonstrates group presentation skills, and participates in meetings.
  • Written Communication: Writes clearly and informatively, edits work for spelling and grammar, varies writing style to meet needs, presents numerical data effectively, able to read and interpret written information.
  • Teamwork: Balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback; contributes to building a positive team spirit, puts success of team above own interests, able to build morale and group commitments to goals and objectives, and supports everyone's efforts to succeed.
  • Diversity: Demonstrates knowledge of EEO policy, shows respect and sensitivity for cultural differences, educates others on the value of diversity.
  • Ethics: Treats people with respect, keeps commitments, inspires the trust of others, works with integrity and ethically and upholds organizational values.
  • Organizational Support: Follows policies and procedures, completes administrative tasks correctly and on time, supports organization's goals and values, benefits organization through outside activities, supports affirmative action and respects diversity.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelor's degree or equivalent from a two-year accredited college; or equivalent combination of education and experience. Paralegal or risk management experience preferred.
Position Requirements
To view the full job description, please click on the link.
Equal Opportunity Employer
Bellingham Marine is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sexual orientation, gender identity, sex or age.
Bellingham Marine is a Drug Free Work Place.
To request a reasonable accommodation for the application process please email hr@bellingham-marine.com.

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