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Notary Assistant Jobs (NOW HIRING)

Ascendo

Notary Public

Chattanooga, TN · On-site

$56K - $66K/yr

Track documentation and ensure timely processing * Assist with backlog reduction and document ... Active Notary Public certification * Strong knowledge of HIPAA regulations and healthcare privacy ...

Mt. Diablo Trust

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Legal Document Assistant - Notary

Roseville, CA · On-site

$25 - $30/hr

... Document Assistant. This position is for someone who can qualify for or is already a licensed LDA. MUST CURRENTLY BE A NOTARY. Requirements: * At least 2 years of legal office experience.

PRA Group

Notary

Norfolk, VA · On-site

$14.23 - $21.35/hr

PRA offers paid time off, medical, dental, vision, 401k match, life insurance, and other benefits to assist with the physical and mental wellbeing of our employees. All qualified applicants will ...

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Notary Assistant information

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$27K

$48.2K

$74K

How much do notary assistant jobs pay per year?

As of Aug 18, 2026, the average yearly pay for notary assistant in the United States is $48,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $55,000.00 per year, depending on experience, location, and employer.

What is a notary assistant?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a notary assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

What are the key skills and qualifications needed to thrive as a notary assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

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What cities are hiring for Notary Assistant jobs?

Cities with the most Notary Assistant job openings:

What are the most commonly searched types of Notary jobs?

The most popular types of Notary jobs are:

What states have the most Notary Assistant jobs?

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Notary Assistant jobs near you
Infographic showing various Notary Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,215 per year, or $23.2 per hour.

Part-Time Temporary Notary Instructor

Coastal Carolina Community College

Jacksonville, NC • On-site

$25/hr

Other

Re-posted 17 days ago

Job description

Notary Public Curriculum Facilitator

Effectively facilitate Notary Public curriculum provided by the NC Secretary of State. Complete associated paperwork and submit required reports to both the college and the NC Secretary of State. Assist in developing a course schedule. Maintain accurate records such as attendance and grades and promptly submit any corresponding reports. Provide instruction to students in a traditional and/or online environment for the purpose of becoming licensed notaries. Start date: November 1, 2024. Close date: Open until filled. Standard Working Hours: Day, Evening, and possible weekends. Salary: $25.00 per hour.

Minimum Qualifications

High School Diploma or Equivalent, required. Current Notary License, one year of active notary experience, and current NC Notary Public Instructor certification, required. Associates degree or higher, preferred. Online teaching experience and active E-Notary instructor certification, preferred.

Supplemental Information

Official transcripts, including other documentation verifying all reported educational qualifications, are required. Unofficial transcripts will be accepted for application purposes. The successful candidate must provide official transcripts at his or her expense within thirty (30) days of being notified of selection.

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